Top 4 Office coordinator Jobs in Anna, Il

Office Coordinator
Southern Illinois Healthcare —Carbondale, IL
- $17.18 - $25.77 an hour
- Full-time
- Hospital
- Mid-level
- Office
12d
Front Desk Receptionist | Patient Experience Coordinator
True Test HRT —Cape Girardeau, MO
- $22 - $23 an hour
- Full-time
- Administrative experience
- Clinic
- In-person
- Health insurance
- Paid time off
Quick Apply
4d

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Front Desk/ Office Coordinator (+ Leadership Growth Opportunity)
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Office Coordinator

Southern Illinois Healthcare -
Carbondale, IL

Apply Now

Job Details

Full-time
$17.18 - $25.77 an hour
12 days ago

Qualifications

Meeting minutes
Office supply management
Project reporting
Visitor query response
Contract documentation review
Correspondence management
Budget management
Contract review
Fiscal management
Confidential information handling
Legal correspondence preparation
Office activity coordination
Business travel arrangements
Contract law compliance support experience
Copy machines
Regulatory compliance
Contract interpretation
Meeting transcription
Executive administrative support
Mail distribution
Legal document sorting and filing
Mid-level
Databases
Data management
Task prioritization
Fax machines
Mail management
Data reporting support
Office supply ordering
Mail processing

Full Job Description

Current SIH employees need to apply for positions through our internal job portal. Log in to Workday to apply through the Jobs Hub.

Location: Carbondale, IL
Shift: 8:30am-5:00pm
Time Type: Full-Time
Facility/Clinic Name: Memorial Hospital of Carbondale

Position Summary

Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

Education

High school to Associates Degree, level dependent preffered

Licenses and Certification

Experience and Skills

Technical Experience: 1 to 5 years, level dependent preferred

Strong ability to manage multiple tasks, prioritize work, and maintain detailed records.

Excellent written and verbal communication skills to interact with internal teams and external parties.

For the Contract Specialist:

Meticulous attention to detail to ensure accuracy in contract documentation and record keeping.

Familiarity with contract management systems, Microsoft Office Suite, and other relevant software.

Ability to work effectively as part of a team and collaborate with various departments.

Understanding basic legal terminology and contract principles.

Role Specific Responsibilities

Greets visitors, answers telephones, and relays messages to appropriate staff members.

Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.

Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents

Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.

Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.

Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.

Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.

Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

For the Contract Specialist:

o Contract Management: Assisting in the collection, tracking, and routing of contracts.

o Record Keeping: Maintaining electronic and physical contract files, updating databases, and ensuring accurate record keeping.

o Compliance: Ensuring contracts comply with legal requirements, company policies, and other relevant regulations.

o Communication: Serving as a point of contact for inquiries related to contracts and facilitating communication between stakeholders.

o Document Preparation: Assisting with the preparation and review of contract documents, including standard agreements and amendments.

o Data Management: Maintaining and updating contract management systems and databases.

o Reporting: Assisting with the preparation of reports on contract activities, milestones, and deadlines.

Compensation (Commensurate with experience):

$17.18

$25.77

To access our Benefits Guide/Plan Information, please click the link below:

http://www.sih.net/careers/benefits

Apply Now

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office coordinator jobs in anna, il

Office Coordinator

Front Desk Receptionist | Patient Experience Coordinator

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