Job Title: Document Specialist
Job Description
The Document Specialist plays a critical role in supporting food product development and manufacturing by delivering accurate, timely technical documentation to internal teams. This position works closely with R&D, Quality, Regulatory, Procurement, and EHS to ensure that product documentation and customer specifications meet all regulatory requirements, internal standards, and customer expectations. The role offers the opportunity to contribute directly to well-known consumer food brands while gaining hands-on experience in a fast-paced, collaborative environment.
Responsibilities
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Deliver accurate and timely technical, quality, and regulatory documentation to key stakeholders, including R&D, Quality, Regulatory, Procurement, and EHS, while managing multiple priorities and changing work scope.
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Maintain and update quality and regulatory documentation used in ingredient approvals to ensure all information remains current, complete, and compliant.
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Gather, validate, and enter product, quality, and regulatory information into documentation systems, ensuring data integrity and consistency.
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Respond to technical inquiries from internal teams and external partners with clear, accurate, and customer-focused information.
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Support new ingredient approvals by working closely with external suppliers to gather required documentation and information.
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Conduct consistent follow-up with suppliers to ensure timely receipt of documentation and materials, often involving multiple touchpoints with each supplier.
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Collaborate cross-functionally with R&D, Quality & Food Safety, Regulatory, and Procurement teams to address questions and move ingredient approvals forward.
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Manage a high volume of work simultaneously, typically overseeing documentation for 40–50 ingredients at a time, with each ingredient potentially involving multiple suppliers.
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Prioritize work within a documentation queue, adjusting focus as timelines and urgency evolve based on R&D and business needs.
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Use Microsoft Office Suite, Adobe Acrobat, and database systems to organize, track, and maintain documentation and ingredient information.
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Participate in approximately one month of training and knowledge transfer with the current Document Coordinator, and provide overlap support upon their return from leave.
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Demonstrate strong attention to detail, organization, resilience, and persistence to effectively track and manage competing priorities and deadlines.
Essential Skills-
Bachelor’s degree in Food Science, Nutrition, Biology, Chemistry, or a related life science field.
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1–3 years of experience in the food industry, with quality or regulatory experience preferred.
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Proficiency in Microsoft Office Suite, including strong Excel skills.
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Proficiency with Adobe Acrobat for reviewing, editing, and managing documentation.
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Strong database skills for entering, tracking, and maintaining product, quality, and regulatory information.
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Experience in document control, quality assurance, or quality control in a food or laboratory environment.
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Knowledge of food science, nutrition, and regulatory requirements related to food products and labeling.
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Demonstrated attention to detail and accuracy in handling technical and regulatory documentation.
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Strong organizational skills with the ability to manage a high volume of concurrent tasks and shifting priorities.
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Collaborative mindset with the ability to work effectively across R&D, Quality, Regulatory, Procurement, and EHS teams.
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Sense of urgency and persistence in following up with suppliers and stakeholders to meet timelines.
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Ability to respond to technical inquiries with clear, customer-focused communication.
Additional Skills & Qualifications-
Experience with Intellix or similar documentation or data management systems.
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Background in laboratory work or food science applications.
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Familiarity with regulatory and labeling requirements in the food industry.
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Experience working in a cross-functional environment with R&D, Quality & Food Safety, Regulatory, and Procurement teams.
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Resilience and adaptability in a fast-paced environment with evolving priorities.
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Curiosity, accountability, and a collaborative approach to problem-solving.
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Interest in contributing to well-known consumer food brands and learning how products move from development to market.
Work Environment
This is a 6‑month contract position to provide coverage during a maternity leave. The role follows a Monday–Friday schedule, with core hours of 8:00 AM to 4:00 PM and flexibility for a start time between 7:00 AM and 8:30 AM. The position operates on a hybrid schedule: remote work on Mondays and Fridays, and onsite presence Tuesday through Thursday. Overtime hours are highly unlikely. The work environment is fast-paced and supportive, with a collaborative, down-to-earth team culture where contributions are visible and meaningful. You will work closely with R&D, Quality & Food Safety, Regulatory, and Procurement teams, primarily using Microsoft Office, Adobe Acrobat, and documentation/database systems to manage ingredient approvals and technical information. The contract includes approximately one month of training and overlap with the current Document Coordinator before and after their leave. While this role is not expected to extend beyond the contract period, any changes based on business needs will be communicated. During the contract, you will be eligible for six paid holidays (after 30 consecutive days of employment) and will accrue paid time off at a rate of 8 hours for every 500 hours worked. The culture emphasizes curiosity, accountability, and collaboration, offering a chance to build valuable experience while contributing to recognizable consumer products.
Job Type & Location
This is a Contract position based out of Lakeville, MN.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a hybrid position in Lakeville,MN.
Application Deadline
This position is anticipated to close on Jun 10, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
