POSITION SUMMARY
The Employee Relation Assistant will perform administrative tasks, onboarding and is the front line for day-to-day HR inquiries/services to support effective and efficient operations of the organization’s human resources department. This position also provides back-up support for the Employee Relation Generalist Role.
ESSENTIAL FUNCTIONS
- Facilitates orientation and ensuring the daily tasks stay on track
- Collaborates with new hires on and offsite for benefit & employee relation onboarding, such as first day communication, conducting new hire orientation, ensuring all required new hire tasks and documents are completed timely.
- Verifies I-9 documentation and completes digital I-9 form, including E-verify, adhering to applicable laws.
- Provides guidance to employees on how to maintain their personal data in the HRIS.
- Updates employee personal, position or seat data as needed in the HRIS and notifies IT and other applicable departments as needed, ex. Title Changes.
- First line for customer service functions by answering calls, triaging inbox, answering frequently asked questions and employee requests; refers questions to appropriate employee relation team member.
- Assist Employee Relation team with internal audits to ensure compliance.
- Updates communications and announcements as needed.
- Add employee documents to their files
- Assists with wellness benefits communication and engagement, including but not limited to Emplify onsite clinic, chiropractic services, fitness center, etc.
- Update Contact list & seating charts
- Other duties as assigned.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Education & Experience:
- High School Diploma or equivalent; required
- Associate degree in human resources or related field or working towards degree; a plus
- 6+ months in a directly relatable position; preferred
Essential Skills:
- Excellent professional verbal and written communication skills.
- Excellent time management skill with proven ability to meet deadlines.
- Ability to maintain the highest standard of confidentiality.
- Excellent problem solving, critical thinking, organizational skills and attention to details.
- Experience working with multiple computer programs simultaneously; required
- Proficient in Microsoft Office Suite; required
- Paycom experience; a plus
- Ability to work with a diverse group of people and function well in a high-paced and at time stressful environment.
- Working understanding of human resource principals, practices, and procedures.
- Strong self-motivator, team-orientated and proactive mindset.
- Collaborative work style.
WORK ENVIRONMENT
- An office environment in a controlled atmosphere building
WEL Companies has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
WEL Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pay: $20.00 - $22.00 per hour
Work Location: In person
