Top 1322 Administrative assistant Jobs in Arlington Va

Operations and Administration Specialist
Edu-Futuro —Arlington, VA
- $47,250 - $50,000 a year
- Full-time
- Microsoft Word
- Background check
- Spanish
- Disability insurance
- Health insurance
Quick Apply
Purchasing Data Management, Administrative Assistant
Lidl —Arlington, VA
- $26.45 - $28.85 an hour
- Full-time
- Product management
- Organizational skills
- Experience equivalent to degree accepted
- AD&D insurance
- Paid holidays
Senior Administrative Associate
Association of American Medical Colleges —Washington, DC
- $60,350 - $71,000 a year
- Full-time
- Customer service
- Writing skills
- Mid-level
- Paid parental leave
- Paid holidays
13d
Accounting Assistant
Total Quality Consulting —Alexandria, VA
- $25.50 - $26.00 an hour
- Overtime
- Microsoft Outlook
- Customer service
- Research
Quick Apply
Administrative Assistant
Systems Planning and Analysis —Alexandria, VA
- $38.46 - $43.27 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
- Health savings account
- Disability insurance
Administrative Assistant
The Park at 14th —Washington, DC
- $70,000 - $200,000 a year
- Weekends as needed
- Word processing
- High school diploma or GED
- Data entry
Administrative Assistant
RMA Associates LLC —Arlington, VA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Commuter assistance
- Disability insurance
Quick Apply
7d
Administrative Assistant
Northrop Grumman —Falls Church, VA
- $66,600 - $111,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Travel reimbursement
- Paid holidays
Administrative Assistant II
Metropolitan Washington Airports Authority —Washington, DC
- $32.85 - $45.99 an hour
- Full-time
- Inventory management
- Word processing
- Mid-level
4d
Administrative Assistant
MCH Consulting Services LLC —Arlington, VA
- Full-time
- Research
- Office
- Data entry
Quick Apply
Office Assistant
FPM - Affordable Housing —Arlington, VA
- $22 an hour
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
O26/27 Hourly Administrative Specialist (ACADEMICS)
Arlington Public Schools - VA —Arlington, VA
- $31.60 an hour
- Part-time
- School experience
- Microsoft Outlook
- Computer literacy
7d
Administrative Assistant (Part Time)
Planned Companies —Arlington, VA
- $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Dental insurance
- Vision insurance
Quick Apply
14h
Administrative Assistant
Covenant Holdings Group, LLC —Falls Church, VA
- $45,000 - $75,000 a year
- Full-time
- Writing skills
- Research
- Office
- Health insurance
Quick Apply
Administrative Support Assistant
AHU Technologies Inc —Washington, DC
- $30 - $35 an hour
- Full-time
- Hybrid work
- Driver's License
- Entry level
- Work from home
Quick Apply
Administrative Assistant I
Ardent Eagle Solutions —Washington, DC
- $20.91 - $29.52 an hour
- Full-time
- Office
- High school diploma or GED
- Computer skills
- Health insurance
- Dental insurance
3d
Administrative Coordinator
Marriott International, Inc —Washington, DC
- $24.90 - $33.20 an hour
- Full-time
- Word processing
- Hotel
- Typing
10d
Administrative Staff Assistant (5937)
Three Saints Bay, LLC —Arlington, VA
- $60,000 - $67,000 a year
- Online Application
- Background check
- Microsoft Outlook
- Pass drug screening
Quick Apply
Administrative/General Clerk II - DC
CLEAR GLOBAL SOLUTIONS, LLC —Washington, DC
- $29.05 an hour
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Disability insurance
- Health insurance
Quick Apply
Admin Specialist Mail and File Management
D2 Government Solutions —Arlington, VA
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
10d

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Operations and Administration Specialist

Edu-Futuro
Arlington, VA

Quick Apply

Job Details

Full-time
$47,250 - $50,000 a year

Benefits

Disability insurance
Health insurance
Dental insurance
Paid time off
Cell phone reimbursement
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Office supply management
Spanish
Microsoft Excel
Expense management
ADP
English
Accounting
Payroll
Phone etiquette
Physical document handling

Full Job Description

Our Mission:

The mission of Edu-Futuro is to empower youth and families through mentorship, education, leadership development, parent engagement, and workforce development.

Job Purpose:

● The Operations & Administration Specialist (OAS) plays a key role in supporting the organization’s administrative, and operational functions. Reporting to the Finance Manager, this position is responsible for overseeing the onboarding and offboarding processes, administering employee benefits, preparing payroll and reimbursements, handling financial transactions, expense tracking, and providing support for special events.

● The OAS position requires a professional who is self-motivated, detail-oriented, with exceptional organizational and interpersonal skills, and the ability to collaborate with multiple departments to ensure smooth daily operations. The OAS works independently, with limited supervision, maintains the highest level of confidentiality, exercises discretion, and interacts with staff in a fast-paced environment, remaining flexible, proactive, and professional under pressure. The OAS joins a fun work environment where teamwork and laughter are as much a part of the culture as responsibility, timeliness, and accuracy.

Primary Responsibilities:

Employee Records, Payroll, and Benefits:

● Facilitate the onboarding and offboarding processes for staff, AmeriCorps Members, and hourly employees. Ensure timely completion of required forms (identity verification, tax forms, etc.)

● Enroll employees and qualified AmeriCorps members in the organization’s benefits plans.

● Process monthly payroll for staff, AmeriCorps, and hourly employees, including reviewing time tracking sheets and vacation/sick leave requests.

● Process employee exit, including final pay calculations (accrued vacation time), benefits withdrawal, and removal from payroll systems.

● Maintains accurate employee records in ADP and physical personnel files, AmeriCorps members, and hourly employees.

● Informs the organization’s benefit plans, including health insurance, dental insurance, life insurance, disability coverage, and retirement plans to new staff and AmeriCorps.

● Review and update benefit plan costs per individual annually, ensuring accurate enrollment and adjustments.

● Update the payroll master list monthly.

● Updates monthly staff timesheets form.

● Ensures all staff, AmeriCorps, and hourly employees receive copies of their paystub and W2 end of the year.

● Ensures Staff’s retirement check is delivered on time and verifies its processing with the vendor

● Receives and processes fringe benefits compensations for qualified events.

● Other duties as assigned.

Administrative:

● Maintain digital and physical records of credit card transactions.

● Reports accurate monthly expenses.

● Complete account reconciliation not later than the 3rd day of the Month.

● Collects and verifies the supporting documents for issuing for staff, AmeriCorps member’s approved mileage reimbursements, phone bill stipends, advance funds, reimbursements, program-related purchases, and approved vendors.

● Keeps accurate tracking of rental assistance program, ensuring accurate applicant and landlord information

● Issues rental assistance checks and mail payments and provides tracking numbers to Team Leads for follow-up and payment verification.

● Maintain digital and physical records of financial transactions, including issuing checks, processing debit forms, and advance funds reconciliations in corresponding files and logs.

● Pick up checks from the mailing room from donors, sponsors, and other external sources. Keeps an updated record, makes the deposit, and reports to the Finance Manager.

● Prepare and submit monthly donation reports (Bonterra - Salsa, Square).

● Reviews Advance Funds Reconciliation and verifies that the supporting documentation aligns with the program purpose.

● Monitor and ensure completion of the In-Kind donation reported by program Team Leads.

● Other duties as assigned.

Operational:

● In coordination with the Finance Manager, provide general support to the Executive Director, Deputy Director, and other team members as needed.

● Exhibit strong phone etiquette while handling inquiries from beneficiaries, direct inquiries to program Team Leads

● Keeping the incoming call log updated.

● Responsible for ensuring all office printers, phones, and networks are operational and ready to be used.

● Ensure offices and storage are properly organized and maintained.

● Assist staff and AmeriCorps members with setting up the organization's Wi-Fi and printers.

● Provide employees with essential equipment (laptops, badges, t-shirts, etc.)

● Track office supplies, place approved purchase orders, and maintain inventory control, including t-shirts, hoodies and other promotional goods.

● Maintain inventory control of organizational assets.

● Handle all organizational mail and correspondence, receiving and shipping, and re-direct it appropriately.

● Request a Certificate of Insurance (COI) when the organization's program or activity requires it.

● Support staff ‘s travel arrangements and meeting coordination.

● Other duties as assigned.

Special Events Coordination:

● Support the logistics for organizational events such as kick-off ceremonies, graduations, volunteer appreciation days, annual galas, soccer tournaments, trainings, etc.

● Support the Executive Director with event logistics and presentations for Board meetings.

● Saturdays and evening support is required based on program needs

Job Type: Full-time

Pay: $47,250.00 - $50,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Language:

English and Spanish (Required)

Ability to Commute:

Arlington, VA 22204 (Preferred)

Ability to Relocate:

Arlington, VA 22204: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in arlington va

Operations and Administration Specialist

Purchasing Data Management, Administrative Assistant

Senior Administrative Associate

Accounting Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Administrative Assistant

Office Assistant

O26/27 Hourly Administrative Specialist (ACADEMICS)

Administrative Assistant (Part Time)

Administrative Assistant

Administrative Support Assistant

Administrative Assistant I

Administrative Coordinator

Administrative Staff Assistant (5937)

Administrative/General Clerk II - DC

Admin Specialist Mail and File Management

I want to receive the latest job alert for administrative assistant in arlington va

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