Top 8 Office administrator Jobs in Auburn, Me

Office Manager and Dispatcher
Maine Machinery Inc. —South Paris, ME
- $25 - $28 an hour
- Full-time
- Mid-level
- Office
- In-person
- Paid time off
- Work from home
Quick Apply
2d
Business Office Manager - Montello
Montello Manor/Commons —Lewiston, ME
- $23 - $24 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- OSHA
Executive Legal Assistant
Malloy/Bell —Auburn, ME
- $32 - $37 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
8d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Location Manager
Sila Services —Windham, ME
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Disability insurance
Quick Apply
Branch Office Administrator
Edward Jones —Bath, ME
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
12d
Assistant Director of Operations
Adam Tudela - State Farm Agent —Yarmouth, ME
- $45,000 - $65,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Paid time off
- Opportunities for advancement
Quick Apply

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Business Office Manager - Montello
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Office Manager and Dispatcher

Maine Machinery Inc.
South Paris, ME

Quick Apply

Job Details

Full-time
$25 - $28 an hour
2 days ago

Benefits

Paid time off
Work from home
Flexible schedule

Qualifications

Customer communication
Overdimensional freight
Attention to detail
Payroll
Office management
Time management

Full Job Description

OFFICE MANAGER / TRUCK DISPATCHER

Maine Machinery Inc.

Location: Andover, Maine/ South Paris, Maine

Pay: $25.00–$28.00 per hour, based on experience

Job Type: Full-Time

Maine Machinery Inc. is a small, growing trucking company looking for a dependable, highly organized, and motivated Office Manager / Dispatcher to oversee the day-to-day administrative and dispatch operations of our trucking business.

This is a hands-on position for someone who is comfortable wearing multiple hats and keeping a busy trucking operation organized and running smoothly. The ideal candidate is a strong multitasker, communicates well with drivers and customers, and can work independently with minimal supervision. Will have the ability to work from home as needed.

We currently are building a new garage in South Paris, Me and are hoping to be moved down there by Sept-Oct. of 2026.

Responsibilities

Coordinate daily truck dispatching, scheduling, and driver assignments
Communicate with drivers, customers, brokers, vendors, and job sites
Handle customer billing, invoicing, and accounts receivable
Prepare, obtain, and maintain trucking permits, including oversize/overweight permits when required
Maintain DOT, vehicle, driver, and company records
Track registrations, inspections, insurance documents, permits, and expiration dates
Organize load information, tickets, rate confirmations, and other trucking paperwork
Assist with payroll and driver paperwork
Schedule trucks and coordinate changes, delays, breakdowns, and last-minute transportation needs
Maintain accurate records for loads, customers, equipment, and billing
Answer phones, emails, and customer inquiries
Work closely with management to keep daily operations organized and efficient
Handle general office management and administrative duties
Troubleshoot day-to-day issues and help keep trucks, drivers, paperwork, and customers on schedule
Perform other duties related to the daily operation of the trucking business as needed

Qualifications

Previous experience in trucking, transportation, dispatching, logistics, or office management is strongly preferred
Knowledge of trucking paperwork, DOT requirements, permitting, and billing is a plus
Strong organizational and time-management skills
Ability to multitask and prioritize in a fast-paced environment
Strong written and verbal communication skills
Comfortable working with computers, email, spreadsheets, billing software, and online permitting systems
Ability to communicate professionally and effectively with drivers and customers
Strong attention to detail and accuracy
Dependable, self-motivated, and able to work independently
Willingness to learn and take ownership of the position

What We're Looking For

Because we are a small trucking company, this isn't a position where you'll be responsible for just one piece of the operation. We're looking for someone who can take ownership of the office and help manage the moving parts that keep the company running every day.

The right person will be organized, reliable, adaptable, and able to think on their feet. Trucking changes quickly, so being able to solve problems, communicate clearly, and keep everything organized is essential.

Paid Time Off:

1 week after a year, 2 weeks after 2 years, and 3 weeks after 5 years.

Maine Machinery Inc

Andover, Maine/ South Paris, Maine

Pay: $25.00 - $28.00 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in auburn, me

Office Manager and Dispatcher

Business Office Manager - Montello

Executive Legal Assistant

Military Service - U.S. Air National Guard, Administration

Location Manager

Branch Office Administrator

Assistant Director of Operations

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