Penhall Company has been shaping the future of concrete services for over 65 years. As the nation’s leader in concrete cutting, coring, scanning, and demolition, and ranked 3rd in Demolition by ENR's 2023 Top Specialty Contractors, we deliver more than just expertise—we deliver results. With safety at the core of our operations and state-of-the-art technology in our hands, we ensure every project is executed with precision, efficiency, and care.
At Penhall Company everything we do is built on our commitment to do the right thing for our customers, our employees, and our communities. Every single Penhall Company employee moves our company forward. There’s a pride that comes with working here and it shows in our work. If you are self-motivated and find a job well-done to be the ultimate reward, you'll fit right in.
The Administrative Assistant-Construction plays a key role in supporting the branch’s daily operations by providing professional and efficient administrative/clerical support. The selected candidate must be a detail-oriented person with excellent time management, organization, and communication skills. Proficiency in MS Office is required and one must be able to follow oral and written instructions, be self-motivated to perform tasks independently, and yet be an active team member as needed for special projects. The ideal candidate has prior work history in construction, contracting, or a related field. This role is onsite at our office in Tukwila, WA. This is a full-time position, with competitive pay and comprehensive benefits.
Essential Duties and Responsibilities:
- Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.
- Perform data entry, compile employee time and production data and process weekly payroll.
- Complete weekly certified payroll, in compliance with company and regulatory requirements.
- Reviews and enters data from timesheets and daily tickets for job cost tracking.
- Process, code and track vendor invoices.
- Prepare customer billings and assist with collection efforts.
- Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software.
- Serve as the first point of contact by answering incoming calls, handling routine inquiries, and directing more complex matters to the appropriate personnel.
- Prepare reports, spreadsheets, and documentation for internal use, including analysis and data comparisons as needed.
- Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.
- Collaborate with internal stakeholders across the company, including field staff, operations, sales, and administrative teams in other branches and at corporate headquarters.
- Assist with additional administrative tasks and projects as assigned by the supervisor, contributing to smooth and effective branch operations.
- Maintain a high level of confidentiality, professionalism, and emotional intelligence when interacting with team members and external contacts.
Essential Core Competencies:
- Dependability: Demonstrates reliability and consistency in task completion and meeting deadlines.
- Service Orientation: Maintains a positive, helpful attitude while supporting both internal teams and external customers.
- Process Management: Follows established procedures with accuracy while seeking continuous improvement.
- Adaptability: Adjusts to changing priorities and handles interruptions with professionalism and composure.
- Professionalism: Communicates with tact and discretion, especially when handling sensitive or confidential matters.
- Team Collaboration: Works effectively across departments to support company goals and branch operations.
Legal Disclaimer:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions of the job.
Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))
This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.
AI-Assisted Hiring and Automated Decision Tool Disclosure
The Company may use Artificial Intelligence (“AI”), machine learning technologies, and/or automated decision-making tools to assist in certain aspects of the recruitment and hiring process, including reviewing applications, resumes, assessments, and candidate qualifications. These tools are used to support the evaluation process and are not used as the sole basis for employment decisions.
All employment decisions are ultimately made by qualified Company representatives. The Company maintains human oversight of hiring decisions and does not permit automated systems to make final employment determinations independently.
The Company is committed to equal employment opportunity and to complying with all applicable federal, state, and local employment, privacy, and anti-discrimination laws. The Company does not intentionally use AI systems in a manner that unlawfully discriminates against applicants or employees based on any protected characteristic under applicable law.
Applicants may request reasonable accommodations, alternative evaluation methods, or additional information regarding the Company’s use of automated tools by contacting Human Resources.
Where required by applicable law, the Company may provide additional notices regarding the use of automated decision-making tools, data practices, retention periods, or bias audit information.
