Top 5 Real estate administrative assistant Jobs in Austin, Tx

Real Estate Transaction Coordinator & Executive Assistant
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- $45,000 - $50,000 a year
- Full-time
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
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- $24 - $28 an hour
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- Pass drug screening
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Real Estate Transaction Coordinator & Executive Assistant

Austin 101 Realty -
Round Rock, TX

Quick Apply

Job Details

Full-time
$45,000 - $50,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Mandarin
Spanish
Customer communication
Teamwork
Multitasking
Executive administrative support
Real Estate License
Real estate administrative experience
Managing real estate transactions
Organizational skills

Full Job Description

Overview:

We are a small, growing real estate brokerage seeking a highly organized and proactive Transaction Coordinator/ Executive Assistant to support the Broker-Owners. This role is ideal for someone who enjoys handling multiple projects, taking ownership of processes, and playing a hands-on role in the success of a close-knit team.

The Transaction Coordinator/ Executive Assistant serves as the operational backbone of the brokerage, supporting transactions, ensuring compliance, and creating efficient systems that allow agents to focus on serving clients. The ideal candidate is detail-oriented, adaptable, and thrives in a collaborative, fast-paced, small-office environment.

Key Responsibilities:

Provide administrative and operational support for brokers, including transaction coordination, filing documentation, and tracking deadlines in accordance with TREC and brokerage standards.
Manage the listing process from beginning to end including including MLS entry, vendor coordination, creating marketing materials, documentation, putting up signs, and placing lockboxes.
Coordinate calendars, meetings, onboarding, and training for agents and staff
Serve as the primary administrative point of contact for agents, staff, vendors, and clients
Maintain and update CRM, MLS, and internal databases; track transactions, listings, and reporting metrics
Support brokers with scheduling, reporting, and correspondence.
Assist with agent onboarding, licensing documentation, and ongoing compliance requirements
Support marketing projects, events, and community outreach initiatives as needed
Ensure confidentiality, accuracy, and professionalism in all client and internal interactions

Qualifications:

2+ years of experience in administrative operations or a similar role
2+ years of real estate experience strongly preferred
Familiarity with MLS systems, CRM platforms, and real estate transaction processes
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and commitment to accuracy and compliance
Proficiency in Microsoft Office, Google Workspace, MacOs, and document management systems
Ability to work independently while collaborating effectively with a team
Professional, customer-focused demeanor in a client-facing environment
Must have reliable transportation
Real estate license (highly preferred)

What We Offer:

$45K to $50K a year depending on experience.
10 Days of Paid Time Off per calendar year
Designated Federal holidays off.
Dental and Health Insurance
Monday-Friday 9 am to 5 pm
Initial 90-day trial/training period

Pay: $45,000.00 - $50,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Experience:

Executive administrative support: 2 years (Required)
Real estate administrative: 2 years (Required)

Language:

Spanish (Preferred)
Mandarin (Preferred)

License/Certification:

Real Estate License (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

real estate administrative assistant jobs in austin, tx

Real Estate Transaction Coordinator & Executive Assistant

Mortgage Admin & Closing Specialist

Real Estate Administrative Assistant

Real Estate Administrative Assistant

Loan Assistant I

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