Job Posting Title:
Project Coordinator
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Hiring Department:
School of Nursing
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until Feb 28, 2031
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
The Project Coordinator will serve as both the project coordinator and interventionist for a federally funded randomized controlled trial focused on improving mental health and well-being among Chinese immigrant women experiencing intimate partner violence (IPV). The successful candidate will have a minimum of a Master’s degree in nursing, psychology, social work, public health, or a related field, as well as experience coordinating research studies and/or clinical trials. Experience working with underserved populations, mental health, trauma, or IPV-related research is preferred. This position is funded through February 28, 2031. Renewal of this position is dependent upon renewal of funding, job performance, and department needs.
Responsibilities
Participant Recruitment, Enrollment, and Retention
Conduct participant screening and informed consent procedures.
Coordinate participant enrollment, scheduling, follow-up assessments, and retention activities.
Maintain regular communication with study participants and respond to participant questions and concerns.
Track recruitment, enrollment, retention, and follow-up metrics and prepare regular progress reports for the PI.
Maintain recruitment and retention databases and ensure timely completion of follow-up assessments.
Intervention Delivery
Deliver study intervention and attention control sessions with fidelity to study protocols.
Document intervention delivery and participant contacts in accordance with study procedures.
Monitor participant engagement and adherence to study activities.
Assist with participant safety monitoring and facilitate referrals to appropriate resources when needed.
Project Management
Assist the Principal Investigator (PI) with oversight and coordination of all study activities.
Monitor study progress and identify potential challenges related to recruitment, retention, intervention implementation, and study operations.
Collaborate with community partners to support participant recruitment and retention efforts.
Develop and maintain study timelines, recruitment tracking systems, and project documentation.
Organize and coordinate study team meetings, prepare meeting materials, and document action items.
Facilitate communication among study team members, consultants, community partners, and other stakeholders.
Assist with training and supervision of research staff and students involved in the project.
Regulatory and Compliance Activities
Assist with Institutional Review Board (IRB) submissions, modifications, continuing reviews, and reporting requirements.
Ensure compliance with study protocols, regulatory requirements, and sponsor policies.
Maintain study records and documentation in accordance with institutional and sponsor requirements.
Report adverse events, protocol deviations, and other reportable events in accordance with institutional and sponsor requirements.
Financial and Administrative Management
Assist with day-to-day project financial management, including tracking project expenditures.
Coordinate purchasing and ordering of project-related supplies and services.
Assist with the preparation of progress reports, sponsor reports, and other project-related documentation.
Master’s degree in nursing, psychology, social work, public health, or a related field.
Experience coordinating research studies, clinical trials, or community-based research projects.
Strong organizational, project management, and communication skills.
Ability to work independently while managing multiple project activities and deadlines.
Experience interacting with research participants and maintaining participant confidentiality.
Bilingual proficiency in English and Chinese (spoken and written).
Experience delivering behavioral, psychosocial, or health-related interventions.
Experience working with survivors of intimate partner violence, trauma-exposed populations, or individuals experiencing mental health challenges.
Experience managing federally funded research projects, clinical trials, or large multi-component research studies.
Experience with IRB submissions, regulatory compliance, and sponsor reporting requirements.
Experience recruiting and retaining participants in community-based research studies.
Strong interpersonal, communication, and relationship-building skills.
Salary Range
$70,000 annual
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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E-Verify Poster (English and Spanish) [PDF]
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Right to Work Poster (English) [PDF]
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Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
