Top 11 Virtual assistant Jobs in Austin, Tx

virtual Assistant
Qureos Inc —Austin, TX
- Part-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Dental insurance
- Paid time off
Remote Virtual Executive Assistant
Zirtual —Austin, TX
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Virtual Executive Assistant — Patient Success Operations [Remote]
Legion Health —Austin, TX
- $5 - $15 an hour
- Full-time
- Remote
- English
- Mid-level
- 2 years
Occupational Therapy Assistant (COTA) - Remote
All Care Therapies —Austin, TX
- $27 - $46 an hour
- Part-time
- HIPAA
- Clinic experience
- Mid-level
Quick Apply
Remote Certified Medical Assistant- Bilingual Spanish
Medsien —Austin, TX
- Full-time
- Remote
- Spanish
- Computer literacy
- HIPAA
Speech Language Pathology Assistant (SLPA) - Remote
All Care Therapies —Austin, TX
- $30 - $46 an hour
- Part-time
- Remote
- Spanish
- Mid-level
- Outpatient experience
- Referral program
Quick Apply
Speech Language Pathology Assistant (SLPA) - Bilingual Spanish Remote
All Care Therapies —Austin, TX
- $30 - $46 an hour
- Part-time
- Remote
- Spanish
- Mid-level
- Outpatient experience
- Referral program
Quick Apply
Virtual Seasonal Physician Assistant - DC or TX Licensed
One Medical —Austin, TX
- $80 an hour
- Seasonal
- Remote
- Mid-level
- Outpatient experience
- Master's degree
- Commuter assistance
- Paid parental leave
Quick Apply

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virtual Assistant

Qureos Inc -
Austin, TX

Apply Now

Job Details

Part-time | Full-time

Benefits

Dental insurance
Paid time off
Vision insurance

Qualifications

Google Sheets
Google Docs
Google Drive
Microsoft Outlook
Executive administrative support
High school diploma or GED
Client database systems
Video conferencing software
Sales management systems proficiency
Collaborative technology platforms
CRM system proficiency
Video conferences (communication methods)
Gmail
Google Slides
Google Calendar
Sales automation technologies
Video conferencing systems operation

Full Job Description

We are seeking a highly skilled, proactive, and resourceful Virtual Assistant to provide comprehensive administrative, operational, and organizational support to executives, managers, or business owners in a fully remote capacity. The ideal candidate is a self-starter with exceptional multitasking abilities, strong communication skills, and a proven track record of delivering high-quality administrative support in a fast-paced virtual environment. This role requires someone who can anticipate needs, manage competing priorities, exercise sound judgment, and maintain the highest level of professionalism and confidentiality at all times.

Key Responsibilities

Administrative & Executive Support

Manage and maintain complex executive calendars, including scheduling meetings, appointments, calls, and events across multiple time zones
Coordinate and confirm travel arrangements including flights, hotels, ground transportation, and detailed itineraries
Screen, organize, and respond to emails and phone calls on behalf of executives or managers, ensuring timely follow-up on all correspondence
Prepare, proofread, and format professional documents including reports, memos, proposals, presentations, and meeting agendas
Take accurate meeting minutes and distribute action items to relevant stakeholders in a timely manner
Maintain and organize digital filing systems, cloud storage, and document libraries for easy retrieval
Handle expense tracking, invoice management, and basic bookkeeping tasks using tools such as QuickBooks or Excel
Draft and send professional communications on behalf of leadership as directed
Conduct background research and compile briefing documents ahead of key meetings or negotiations

Project & Operations Support

Assist in planning, coordinating, and tracking progress on multiple projects simultaneously using project management tools such as Asana, Trello, Monday.com, or ClickUp
Monitor project deadlines, follow up with team members on outstanding tasks, and escalate delays or issues to management promptly
Support the onboarding of new employees or contractors by preparing documentation, coordinating equipment or system access, and scheduling orientation sessions
Assist in the development and documentation of internal processes, standard operating procedures, and workflow improvements
Coordinate interdepartmental communication to ensure smooth day-to-day operations
Assist with vendor management, contract tracking, and procurement of office or operational supplies as needed

Communication & Customer Relations

Serve as a first point of contact for clients, partners, and stakeholders via email, phone, or chat platforms, representing the company professionally at all times
Handle customer inquiries, complaints, and follow-ups in a courteous and timely manner, escalating complex issues to the appropriate team member
Maintain and update CRM databases with accurate client and contact information
Assist with the coordination and follow-up of business development activities, including outreach campaigns and meeting scheduling

Research & Reporting

Conduct thorough online research on a wide range of topics including market trends, competitor activity, industry news, vendors, products, and potential partners
Compile research findings into clear, concise summaries and actionable reports for decision-makers
Prepare and maintain regular operational and performance reports, dashboards, and data summaries as requested
Monitor industry news and flag relevant updates, opportunities, or risks to the appropriate stakeholders

Qualifications & Requirements

High school diploma or equivalent required; Bachelor's degree in Business Administration, Communications, or a related field strongly preferred
Minimum 2–4 years of proven experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar support role
Exceptional written and verbal communication skills with a professional and polished tone
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar)
Experience with project management platforms such as Asana, Trello, Monday.com, or ClickUp
Familiarity with CRM tools such as Salesforce, HubSpot, or Zoho
Experience with communication and collaboration platforms including Slack, Microsoft Teams, and Zoom

Compensation & Benefits

Competitive hourly rate or monthly salary commensurate with experience and qualifications
Performance-based bonuses and incentives
Flexible remote work schedule with work-life balance emphasis
Paid time off, sick leave, and company-observed holidays
Health, dental, and vision insurance eligibility (for full-time employees)
401(k) retirement plan with employer contribution
Access to professional development resources, online courses, and certifications
Employee wellness and assistance programs
Inclusive, collaborative, and growth-oriented remote work culture

Work Schedule

Full-time position: 35–40 hours per week
Part-time options may be available depending on business needs
Core working hours to be established in alignment with the executive or team being supported
Occasional flexibility may be required to accommodate different time zones or urgent tasks outside regular hours

Apply Now

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virtual assistant jobs in austin, tx

virtual Assistant

Remote Virtual Executive Assistant

Virtual Executive Assistant — Patient Success Operations [Remote]

Occupational Therapy Assistant (COTA) - Remote

Remote Certified Medical Assistant- Bilingual Spanish

Speech Language Pathology Assistant (SLPA) - Remote

Speech Language Pathology Assistant (SLPA) - Bilingual Spanish Remote

Virtual Seasonal Physician Assistant - DC or TX Licensed

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