Top 8 Procurement coordinator Jobs in Austin Tx

Service Purchase Order Coordinator
Allied Fire Protection —Austin, TX
- Mid-level
- Administrative experience
- High school diploma or GED
14d
Materials Management Coordinator
Surgicare of South Austin —Austin, TX
- Full-time
- Mid-level
- Perioperative Care
- Employee stock purchase plan
- Disability insurance
Quick Apply
1d
Purchasing Sr Coordinator
Zimmer Biomet —Austin, TX
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Wellness program
8d
Purchasing Coordinator
White Lodging Services Corporation —Austin, TX
- Full-time
- Writing skills
- Basic math
- English
- Health insurance
- Dental insurance
Quick Apply
Payroll & Procurement Coordinator
Communities In Schools of Central Texas —Austin, TX
- From $4,000 a month
- Full-time
- Inventory management
- Word processing
- Basic math
- 403(b) matching
- Health savings account
Uniform and Merchandise Programs Coordinator
MML Hospitality —Austin, TX
- Merchandising
- Office
- High school diploma or GED
8d
Material Coordinator
Flex LTD —Austin, TX
- Full-time
- Word processing
- Computer literacy
- Mid-level
- Disability insurance
- Health insurance
6d
Uniform and Merchandise Programs Coordinator - McGuire Moorman Lambert Hospitality HQ
McGuire Moorman Lambert Hospitality HQ —Austin, TX
- Part-time
- Merchandising
- Office
- High school diploma or GED
Quick Apply
8d

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Materials Management Coordinator
Surgicare of South Austin —Austin, TX
Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of…
Quick Apply
1d
Service Purchase Order Coordinator
Allied Fire Protection —Austin, TX
Keep the Vendor Hold list at a minimum by resolving PO-entry and order-confirmation issues promptly. The ideal candidate will have experience with vendor and…
14d

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Service Purchase Order Coordinator

Allied Fire Protection -
Austin, TX

Apply Now

Job Details

14 days ago

Qualifications

High school diploma or GED

Full Job Description

SERVICE PURCHASE ORDER COORDINATOR

JOB DESCRIPTION

Job Summary:

The Service Purchase Order Coordinator is responsible for the timely and accurate creation of purchase orders to vendors and/or subcontractors for the labor and/or equipment needed to complete service-related work. This role plays a key part in the operational support of the Service Department by generating purchase orders and chasing them through to confirmation, keeping order information accurate in both Sage and ServiceTrade. Receiving of materials, confirming completion of subcontracted labor, and attaching the pick ticket to the job for billing are handled by the Service Coordinators and Superintendents, not this role.

This position requires strong attention to detail, organizational skills, and the ability to prioritize multiple purchase orders across branches in a fast-paced environment. The ideal candidate will have experience with vendor and subcontractor coordination and procurement or purchasing processes, along with proficiency in relevant software platforms. Effective communication with vendors, subcontractors, Service Coordinators, and Superintendents is essential to ensure orders are placed accurately and move forward without delay.

Job Responsibilities include but are not limited to:

Generate purchase orders for vendors and/or subcontractors to procure labor and/or equipment needed for service-related work.
Determine the appropriate vendor or subcontractor based on job requirements, pricing, and availability.
Enter and maintain purchase orders in Sage and ServiceTrade, ensuring information in both systems is accurate and consistent.
Attach a copy of each purchase order to the corresponding ServiceTrade job.
Create the PO line in ServiceTrade Job Items for every purchase order issued.
Communicate order details, quantities, and expected delivery or completion dates to vendors and subcontractors.
Chase and follow up on outstanding purchase orders with vendors and subcontractors to confirm status, delays, or discrepancies.
Keep the Vendor Hold list at a minimum by resolving PO-entry and order-confirmation issues promptly.
Maintain organized, auditable records of all purchase orders issued.
Assist in identifying recurring vendor or pricing issues and recommend process improvements.

Communication Responsibilities:

Inform the requesting Service Sales Representative, Assistant Superintendent, or Technician once a purchase order has been generated and entered in each system as required.
Communicate with vendors and subcontractors to confirm order acceptance, pricing, and delivery or completion timelines.
Notify the appropriate Service Coordinator or Superintendent promptly of any delays, backorders, or issues that may affect receiving or job completion.
Hand off confirmed purchase order details to the Service Coordinator or Superintendent, who is responsible for receiving materials, confirming completed labor, and attaching the pick ticket to the job for billing.

Knowledge:

High school diploma is required
Bachelor's Degree is preferred

Work Experience:

Purchasing, Procurement, or Vendor/Subcontractor Coordination Experience
General Administrative Experience
Service Contract or Master Service Agreement Experience

Skills and Competencies:

Excellent written and verbal communication skills
Ability to follow verbal and written instructions
Detail oriented with excellent organizational skills
Ability to effectively utilize computers and software including Microsoft Office Suite
ServiceTrade, Sage Intacct, and other software required by the Company
Ability to maintain accurate and auditable records
Ability to work in a fast-paced service team environment
Attention to detail with emphasis on accuracy and quality
Ability to prioritize work to balance multiple projects, vendors, and deadlines
Strong follow-up skills to chase open purchase orders through to confirmation

Apply Now

Refine Your Search

procurement coordinator jobs in austin tx

Service Purchase Order Coordinator

Materials Management Coordinator

Purchasing Sr Coordinator

Purchasing Coordinator

Payroll & Procurement Coordinator

Uniform and Merchandise Programs Coordinator

Material Coordinator

Uniform and Merchandise Programs Coordinator - McGuire Moorman Lambert Hospitality HQ

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