Position Title:
Degree Works Specialist
Location:
Big Rapids (Main Campus)
Advertised Salary:
$45,000-$47,500. Salary commensurate with education, experience, and other requirements.
Benefits:
Comprehensive benefits package (health care, vacation, etc.).
Admin / Admin Temp Benefit Plans
Temporary/Continuing:
Continuing
Part-Time/Full-Time:
Full-Time
Term of Position:
12 Month
At Will/Just Cause:
Just Cause
Summary of Position:
Primary responsibilities include programming for Ferris' degree audit platform, MyDegree (Degree Works by Ellucian). This position scribes curricular changes, generates reports, reviews curriculum proposals, and provides customer service related to MyDegree. This is a full-time, continuing position.
The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc.
Required Education:
Bachelor’s degree.
Required Work Experience:
Two years of professional work experience in an office setting.
Required Licenses and Certifications:
Physical Demands:
- Office Environment
- Moving
- Reaching
- Sitting
- Twisting
- Pulling/Pushing
- Repetitive movement
- Standing
Additional Education/Experiences to be Considered:
Demonstrated work experience in higher education using an enterprise software program. Familiarity with academic advising and student records. Exposure to post-secondary curriculum processes and procedures. Experience with Degree Works or other degree audit platforms in the test environment. Knowledge of Ferris general education requirements.
Essential Duties/Responsibilities:
Work collaboratively across the institution to program Degree Works using the Ellucian scribing language to scribe academic program and technical requirements.
Analyze and troubleshoot system problems concerning degree audits.
Review current processes, evaluate, and implement changes for improvement.
Provide assistance to faculty, staff, and students, and serve as a liaison to other key departments for degree audit evaluations for all degree programs.
Maintain records (e.g. logs, notes, correspondence, memoranda, and reports) to ensure accurate, efficient, and effective operation of the automated degree audit system.
Assist in creating of documentation and training materials to assist faculty & staff on Degree Works Specific Duties.
Serve as the Scribe for all academic programs and curricular changes in collaboration with the RAM team (Registrar's Office, Academic Affairs, & MyDegree).
Interact with Academic Affairs, the University Curriculum Committee, IT personnel, and degree program representatives to create accurate degree audits for all Ferris State University degree programs, minors, and certificates.
Participate in the work of the MyDegree Advisory Board, especially the testing procedures.
Maintain functional knowledge of Ferris curriculum/graduation requirements, including general education requirements.
Follow all procedures as outlined in the DegreeWorks Configuration & Release documentation manuals.
Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA).
Stay current with new releases of MyDegree by researching scribe techniques, participating in the Ellucian E-Commons, and other activities that keep Ferris' scribing current.
Generate Transit reports to identify which academic programs use courses affected by curriculum proposals.
Update and maintain the MyDegree departmental website.
Assist in the monitoring of the MyDegree departmental e-mail and respond to questions as needed.
Assist in answering the MyDegree support line and assists users as needed.
Maintain the Academic Affairs Checksheet Repository by creating and uploading the correct and current checksheets for each program and adding new programs when approved through the curriculum process.
Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically.
Support, promote, and develop university student enrollment and retention initiatives.
Any other duties assigned within the position classification area.
Marginal Duties/Responsibilities:
Skills and Abilities:
Write basic computer code.
Competent in Excel, Word and database, preferably SQL.
Learn new software related to higher education and retention.
Communicate effectively in written and oral forms to multiple audiences.
Organize work to accomplish tasks on deadline.
Work independently.
Explore progressive uses of systems related to degree auditing.
Think critically in a team environment.
Focus on solving complex problems with attention to detail.
Demonstrate successful experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:
- Cover Letter
- Resume
- Unofficial Transcript 1
Special Instructions to Applicants:
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial transcript of their Bachelor’s degree.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalists will be required to submit an official transcript.
Initial Application Review Date:
July 6, 2026
Open Until Position is Filled?:
Yes
EEO Statement:
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.
