Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:
MAJOR FUNCTION
Leads complex procurement efforts for goods and services across County departments. Develops and coordinates competitive solicitations, ensures compliance with procurement policy and state regulations, and delivers responsive, high-quality procurement services that support County operations.
ILLUSTRATIVE DUTIES Solicitation and Contract Preparation
- Reviews scopes of work, technical specifications, and special conditions submitted by departments.
- Drafts and issues Invitations for Bid (IFBs), piggyback agreements, and related solicitation documents for commodities, services, and demolition projects.
- Conduct pre-bid meetings and vendor communications to clarify procurement requirements.
Procurement Evaluation and Award
- Analyzes bids and quotes to identify responsive and responsible vendors.
- Prepares award recommendations and supporting documentation for supervisor review.
- Finalizes procurement actions in accordance with policy thresholds and division standards.
Compliance and System Management
- Reviews and approves small purchases and commodity piggybacks for all divisions.
- Monitors small purchase reporting to ensure compliance with spend limits.
- Maintains accurate bid and contract records using the County’s contract management system (e.g., Novatus).
- Serves as the P-card administrator, ensuring adherence to usage policies and reconciliation requirements.
Training and Support
- Conducts procurement training for County staff to promote consistency and compliance.
- Serves as a liaison to departments, divisions, and vendors for procurement-related questions and guidance.
Additional Duties
- Performs other related duties as required to support procurement operations and ensure service continuity.
KNOWLEDGE, ABILITIES AND SKILLS
- Drafts clear and compliant bid documents and solicitation materials.
- Interprets procurement policies, procedures, and legal requirements.
- Analyzes vendor responses and makes data-informed award recommendations.
- Delivers formal and informal training to employees on purchasing procedures.
- Maintains accurate records using procurement systems and databases.
- Communicates effectively across departments and vendor networks.
- Manages time efficiently and adapts to shifting priorities.
- Builds collaborative relationships with colleagues, customers, and vendors.
- Uses Microsoft Word, Excel, and contract management tools to support purchasing activities.
MINIMUM QUALIFICATIONS
Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, or a related field
At least two (2) years of experience in purchasing, procurement, or contract administration Possession of a valid driver’s license and ability to obtain a Florida driver’s license upon employment
