COMPANY
OriGen Biomedical, Inc., is a global leader in cryopreservation and cell culture. We collaborate with top
researchers, clinicians, and business partners to enhance solutions, improve patient outcomes, and achieve
customer satisfaction by providing safe, effective products that positively impact quality of life.
POSITION SUMMARY
As the Office Coordinator, you will be the primary point of contact for our daily operations. You will manage the
front-of-house experience, support the administrative needs of all of our teams, and ensure our facility remains
compliant with industry standards. This role requires a high degree of organization, a no task too small attitude, and
an eye for detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential duties and responsibilities of this position include, but are not limited to the following:
- Answer a multi-line system for all inbound telephone traffic, route calls appropriately, use the PA system,
and individual phone extensions
- Answer general inquiries about OriGen (Provides callers with information such as company address,
directions to the company location, company fax numbers, company website, and other related information)
- Take messages/route to voicemail as appropriate
- Manage front door entries, issue visitors’ badges
- Help make coffee and liaise with the coffee supplier
- Help keep conference rooms tidy ahead of visitors' use of rooms
- Help maintain a smoke-free facility
- Coordinate travel arrangements
- Understands the OriGen Document system, trained in appropriate SOPs
- Light filing and administrative duties
- Coordinates meetings as needed (including making off-site reservations, meal planning, and ordering).
- Provides general office support for management (e.g., photocopying, filing, emailing, faxing, scanning, etc.)
- Maintain office equipment and coordinate repairs
- Facilities Maintenance Scheduling
- Assist with event planning
- Other Duties as assigned.
REQUIRED SKILLSETS
- Proven skills in coordinating and managing day-to-day tasks and working in collaboration to accomplish
deadlines and objectives.
- Knowledge of and skills in using computer software and hardware applications, including Microsoft Word,
Excel, and G-Suite.
- Outstanding communication skills, both written and oral, and will be expected to communicate directly with
production management, production technicians, engineers, and senior management.
- Must be able to read, write, speak, and fully understand English
COMPETENCIES
- Results-driven
- Technical Capacity
- Ethical Conduct
- Communication
- Decision making
- Interpersonal skills
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, & ABILITIES)
- High school diploma or GED
- Two years of administrative experience
- Strong ability to understand and interpret customer needs
- Strong interpersonal and people skills
- Strong organization and time management skills with demonstrated ability to meet deadlines
- Strong and effective communication skills (verbal and written)
- Pays very close attention to detail
- Ability to work independently and within a team environment on assigned projects from inception to
completion
PREFERRED QUALIFICATIONS
- Associates Degree
- Three to five years of related experience
SUPERVISORY RESPONSIBILITY
This position has no supervisory responsibilities. This position may be required to lead/report on projects and
ensure participants meet deadlines.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment, including
computers, phones, photocopiers, filing cabinets, and fax machines.
- Must be able to stand or sit for extended periods. Must be able to wear personal protective equipment
when required
PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential job duties and responsibilities of this position. Reasonable accommodations may be made to
enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk and hear. The employee is
frequently required to use hands, fingers, handle, or feel objects, tools, or controls. The employee is occasionally
required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to
25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, and
the ability to adjust focus. The noise level in the work environment is usually moderate.
NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent
in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related
duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential
functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty
proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of
themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This
document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.
