The Division of Administration/Office of State Uniform Payroll has vacancies in the Benefits and Financial Administration (BFA), Garnishment Administration (GA), and Wage and Tax Administration (WTA) units.
The BFA unit processes employee, vendor, and travel payments. They also manage the voluntary deduction vendors, complete bank reconciliations and financial statements, and manage all actions related to Affordable Care Act reporting and the State Combined Charitable Campaign. The GA Unit is responsible for all actions related to garnishment processing for employees paid through LaGov HCM. This includes processing for child support, medical support, federal and state tax levies, administrative wage assignments, alimony, student loans, and bankruptcy orders. The WTA unit is responsible for reporting and payment of federal and state taxes, retirement contributions, and tax shelters; reconciliation, preparation, and reporting of Forms 941, W-2, and state tax forms; and unemployment reporting.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities, including the following:
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Overseeing the state’s capital construction program
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Working to provide state and federal grants for community development
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Development of the state budget
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Providing technology services
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Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
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Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Three years of experience in accounting, auditing, financial operations, payroll, banking, or human resources; OR
Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR
A bachelor’s degree with twenty-four semester hours in accounting; OR
A bachelor’s degree in accounting, finance, business administration, management, economics, statistics public administration, or human resources; OR
An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, statistics, public administration, or human resources; OR
Possession of a Certified Public Accountant (CPA) license.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
As a
State Uniform Payroll Analyst in our
Benefits and Financial Administration Unit, you will:
- Process checks and EFT payments for state employees and payroll deduction vendors; work with state agency HR offices on corrections/reissues of employee payments (voids, replacements, returns, reversals).
- Guide state agency HR offices on Affordable Care Act (ACA) compliance; audit payroll records to ensure accurate ACA reporting; coordinate the annual generation and distribution of IRS Form 1095-C.
- Perform daily cash reconciliations for employee, vendor, and travel payments; complete monthly reconciliations for three state bank accounts.
- Monitor voluntary payroll deduction vendors for compliance with state regulations; review and evaluate annual vendor applications.
As a
State Uniform Payroll Analyst in our
Wage and Tax Administration Unit, you will:
- Process semiweekly federal tax payments, semimonthly Louisiana state tax payments, and multi-state tax payments following established remittance schedules.
- Reconcile wage and tax data to prepare and submit monthly, quarterly, and annual reports to the IRS, Louisiana Department of Revenue, and other multi-state taxing authorities, including the IRS Form 941 and W-2 and the Louisiana L-3/L1.
- Audit payroll tax records and process necessary adjustments to ensure compliance and accuracy.
- Reconcile and process payments to state and statewide retirement systems.
- Monitor tax shelter deductions (e.g., deferred compensation) for compliance with IRS contribution limits.
As a
State Uniform Payroll Analyst in our
Garnishment Administration Unit, you will:
- Manage the end-to-end processing of garnishment orders for state employees, including alimony, bankruptcy, child and medical support, tax levies, creditor garnishments, administrative wage assignments, and student loans.
- Review garnishment orders, enter and maintain deduction records in the payroll system, and ensure accurate and timely payments to appropriate vendors.
- Audit garnishment system entries to ensure data accuracy; reconcile biweekly, monthly, and quarterly garnishment reports to verify the accuracy of employee deductions and vendor payments.
- Process deductions from lump-sum payments as required by state child support agencies.
- Coordinate repayment plans for employee wage overpayments and manage ongoing deductions.
Position-Specific Details:
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Compensation: This position has a Special Entrance Rate (SER) as follows:
If filled as a State Uniform Payroll Analyst 1, the SER is $1,980.00 biweekly
If filled as a State Uniform Payroll Analyst 2, the SER is $2,118.40 biweekly
Career Progression: This vacancy participates in a career progression group and may be filled from this recruitment as a State Uniform Payroll Analyst 1 or 2.
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email: [email protected]
