Top 17 Sales administrator Jobs in Bay Shore, Ny

Sales Administrator
Vacuum Instruments Corp. LLC —Ronkonkoma, NY
- $42,000 - $50,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Dental insurance
Quick Apply
10d
Machine Sales Coordinator
H O PENN MACHINERY —Holtsville, NY
- $30 - $36 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Residential Sales Administrator
Liberty Moving & Storage Inc. —Commack, NY
- $20 - $22 an hour
- Full-time
- Computer literacy
- Residential
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
2d
Sales Administrator
Prestige Employee Administrators —Melville, NY
- Up to $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Work from home
Quick Apply
Sales Assistant
Diamond Fasteners —Hauppauge, NY
- $20 - $24 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Services Coordinator
Croker Fire Drill Corporation —Hauppauge, NY
- $50,000 a year
- Full-time
- Hybrid work
- Office
- Data entry
- Communication skills
Quick Apply
Sales Execution Team Coordinator & Office Manager
Northwestern Mutual - Park Ave —Farmingdale, NY
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
8d
Power Systems Sales Administrator
H O PENN MACHINERY —Medford, NY
- $22 - $27 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Sales & Marketing-Minded Administrative Assistant with a strong Customer Service focus
The Balance Health and Wellness Center —Lindenhurst, NY
- $24 - $36 an hour
- Part-time
- Bilingual
- Merchandising
- Mid-level
- 401(k)
- Paid time off
Quick Apply
9d
Automotive Sales Administrative Clerk
Hertz —Smithtown, NY
- $17 an hour
- Full-time
- Dealership
- 11+ years
- High school diploma or GED
- Paid parental leave
- Health insurance
Quick Apply
9d
Administrative Assistant - Sales & Funding Operations
Straight Line Source —Uniondale, NY
- $40,000 - $60,000 a year
- Full-time
- Google Workspace
- Office
- Organizational skills
- Paid training
- Opportunities for advancement
Quick Apply
Sales Administrative Assistant (Long Island)
Air Charter Service —Uniondale, NY
- $65,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
Sales Assistant
LDI Connect —Jericho, NY
- $20 - $25 an hour
- Part-time
- Research
- Office
- Driver's License
Quick Apply
Office & Sales Manager - Equine
New York Equestrian Center —West Hempstead, NY
- $20 - $25 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
Quick Apply
MMA Sales Admin Manager
UFC Gym —New Hyde Park, NY
- $85,000 - $140,000 a year
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Laffey Real Estate —Manhasset, NY
- $20 - $22 an hour
- Full-time
- Google Workspace
- Word processing
- Research
- Paid time off
Quick Apply

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Machine Sales Coordinator
H O PENN MACHINERY —Holtsville, NY
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Sales Administrator

Vacuum Instruments Corp. LLC -
Ronkonkoma, NY

Quick Apply

Job Details

Full-time
$42,000 - $50,000 a year
10 days ago

Benefits

Health savings account
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance

Qualifications

Customer communication
Sales support
Teamwork
Microsoft Excel
Freight documentation management
Sales administration
High school diploma or GED
Associate's degree
Shipping documentation

Full Job Description

We are seeking a self-starter committed to delivering a high-level of customer service. The candidate will be based out of our corporate offices in Ronkonkoma, NY and will support our customer base within the US, North America and globally.

Recent college/university graduates are welcome!

Sales Administrator

Position Summary

The Sales Administrator is responsible for supporting the complete customer order process from receipt of the purchase order through shipment and invoicing. This position serves as a key liaison between customers, Sales, Production Control, Shipping, and Finance to ensure customer orders are entered accurately, scheduled appropriately, shipped on time, and invoiced correctly.

The ideal candidate is highly organized, detail-oriented, customer-focused, and comfortable coordinating multiple orders and priorities in a manufacturing environment.

Key Responsibilities

Customer Order Processing

Receive and review customer purchase orders for completeness and accuracy.
Enter sales orders accurately and promptly into the ERP system.
Verify pricing, quantities, part numbers, customer information, shipping instructions, payment terms, and requested delivery dates.
Identify discrepancies between customer purchase orders, quotations, and system information and coordinate resolution with Sales or the customer.
Maintain accurate customer order information and update orders when requirements or delivery dates change.
Maintain customer-specific documentation and order requirements.

Customer Communication

Serve as a primary administrative contact for customers regarding order status, delivery dates, shipments, and routine order-related questions.
Acknowledge receipt of customer orders and provide order confirmations when required.
Communicate changes in delivery schedules or other order-related issues to customers in a timely and professional manner.
Follow up with customers when purchase orders, shipping information, or other required documentation is incomplete.
Coordinate customer requests with the appropriate internal departments.

Production Coordination

Work closely with Production Control to confirm product availability, production schedules, and expected completion dates.
Communicate customer priorities and requested delivery dates to Production Control.
Monitor open customer orders and proactively follow up on orders approaching their required shipment dates.
Identify potential delays and work with Production Control, Sales, and other departments to resolve issues.
Keep customers informed when production or material issues affect scheduled delivery dates.

Shipping Documentation

Coordinate with Shipping to ensure completed orders are released for shipment.
Prepare packing slips and other required shipping documentation.
Verify quantities, part numbers, customer purchase order references, ship-to addresses, and shipping instructions before release.
Ensure customer-specific shipping and documentation requirements are followed.
Maintain appropriate records of completed shipments.

Customer Invoicing

Generate customer invoices promptly after shipment.
Verify that invoices agree with the sales order, packing slip, customer purchase order, and actual quantities shipped.
Confirm pricing, freight charges, payment terms, taxes, and other applicable charges before invoicing.
Submit invoices through customer portals or other required methods when applicable.
Coordinate with Finance/Accounts Receivable to resolve invoicing discrepancies, credit issues, or customer questions.
Maintain appropriate supporting documentation for invoices.

Order Management & Follow-Up

Maintain and regularly review the open sales order report.
Follow orders from initial entry through production, shipment, and invoicing.
Ensure completed shipments are invoiced promptly and accurately.
Identify orders that are delayed, incomplete, on hold, or otherwise require attention.
Assist management with sales order, backlog, shipment, and delivery information as requested.
Maintain organized electronic records related to customer orders and shipments.

Cross-Functional Coordination

Work closely with:

Sales
Production Control
Manufacturing
Shipping and Receiving
Finance/Accounts Receivable
Service, when applicable
Customers

The Sales Administrator is expected to take ownership of the administrative order cycle and actively follow issues through resolution rather than simply forwarding requests between departments.

Qualifications

High school diploma required, associate or bachelor's degree in business, accounting, supply chain, or a related field preferred.
Previous experience in sales administration, customer service, order management, manufacturing administration, or a similar role preferred.
Experience working with ERP systems strongly preferred.
Proficiency with Microsoft Outlook, Excel, and other Microsoft Office applications.
Strong written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to organize and prioritize multiple customer orders and deadlines.
Ability to communicate professionally with customers and work effectively across departments.
Comfortable working in a manufacturing environment where priorities and delivery requirements may change.

We welcome recent graduates who are eager to learn, committed to building a long-term career, and looking for an opportunity to grow and develop professionally within the company.

Key Competencies

Customer service
Attention to detail
Order ownership and follow-through
Organization and time management
Problem solving
Professional communication
Cross-functional teamwork
Sense of urgency
Accuracy in documentation and data entry

Measures of Success

Success in this position includes:

Accurate and timely sales order entry.
Prompt response to customer inquiries.
Effective coordination of customer requirements with Production Control.
Proactive identification of potential delivery issues.
Accurate packing slips and shipping documentation.
Timely and accurate invoicing following shipment.
Minimal order-entry and invoicing errors.
Strong ownership of orders from receipt through final invoicing.

Pay: $42,000.00 - $50,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance

Experience:

Sales administration: 2 years (Required)
Order Processing : 2 years (Required)
Shipping documentation: 2 years (Required)

Language:

Spanish (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

sales administrator jobs in bay shore, ny

Sales Administrator

Machine Sales Coordinator

Residential Sales Administrator

Sales Administrator

Sales Assistant

Administrative Services Coordinator

Sales Execution Team Coordinator & Office Manager

Power Systems Sales Administrator

Sales & Marketing-Minded Administrative Assistant with a strong Customer Service focus

Automotive Sales Administrative Clerk

Administrative Assistant - Sales & Funding Operations

Sales Administrative Assistant (Long Island)

Sales Assistant

Office & Sales Manager - Equine

MMA Sales Admin Manager

Office Administrative Assistant

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