Job Overview
We are seeking a dynamic and detail-oriented Administrative Operations Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and organizational prowess will help foster an efficient, welcoming environment where everyone can thrive.
Job Description
The Raleigh County Memorial Airport is an important component to Beckley, West Virgina, and the greater Raleigh County infrastructure, supporting economic development. Our facilities offer competitive commercial transportation opportunities and affordable options for private pilots.
Under the direct supervision of the Airport Manager, this position is responsible for performing a variety of management and liaison services that are essential to the direction and operations of the Raleigh County Memorial Airport. This position will work diligently with Federal Aviation Administration (FAA) to ensure compliance of grant assurances. This position will have the responsibility for assisting the airport manager in organizing the administrative flow of work to ensure that the Raleigh County Memorial Airport operates efficiently and effectively. This position requires self-initiative and strong organizational skills and requires the utmost cooperation and confidentiality.
Responsibilities: Duties include but are not limited to:
· Assist the Airport Manager in the administration of the Raleigh County Memorial Airport;
· Assist Airport Manager in preparation of monthly, fiscal, and progress reports, including an annual budget;
· Coordinate preparation and maintain grant and loan files, communication with FAA, Engineering Firm, DOT etc., reviewing of invoices, posting of payments, assisting with grant/ loan reports and needed documentation;
· Work with the Airport Manager and HR Firm to develop and implement policies and procedures to be followed;
· Coordination of RCMA board matters including organizing meetings, taking meeting minutes, and notices pursuant to open meeting law. Maintain board member contact information, committees, and organizing board records and other duties as required;
· Coordinate preparation and submission of the annual audits and reports;
· Coordinate and process account payables, accounts receivables, insurance premiums, assist with the annual RCMA audit including the auditor bid process when required;
· Perform highly responsible administrative and clerical functions;
· Relay PEIA Insurance information and updates to airport employees;
· Administration of the immediate office including ordering office, building maintenance, and janitorial supplies, oversight of office equipment and supplies required for airport operations;
· Reconcile monthly fuel reporting for fuel farm and fuel sales;
· Reconcile daily sales, deposits and electronic funds transfers;
· Update and maintain airport social media accounts;
· Prepare bi-weekly payroll report, annual leave/sick hours for HR Firm for processing;
· Report monthly Retirement funds to the WV Retirement Board.
· Oversee daily cash receipts log and deposits. Monitor bank balances and general ledgers;
· Process employee and vendor TSA vetting process;
· Perform other duties and tasks which are logical to the position as may be assigned;
· Attend all training certifications/courses for operations as required.
QUALIFICATIONS, SKILLS and ABILITIES:
· Associate Degree / post-secondary Certificate in Business (or similar field) and three (3) or more years of full-time administrative / management experience in a general business environment; or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the position;
· Must have a valid Driver’s License;
- Strong working knowledge of standard office procedures and modern office equipment operation;
- Intermediate-level, or better knowledge of the Microsoft Office suite of products;
- Experience with Airport Operations preferred; experience with SAGE/QuickBooks, National Based Aircraft Database, SAMS registration, NOTAM manager, highly desirable;
- Must exhibit a positive and professional image at all times;
- Must possess:
o Keen attention to detail and ability to use professional judgment in the exercise of duties;
o Excellent customer service skills;
o Ability to establish and maintain professional working relationships with coworkers, supervisors, public officials and members of the general public;
- Be available for customer assistance, emergency situations including weather emergencies, and other possible disasters;
- Demonstrate the required skills and the ability to perform all work assigned by successfully completing a six (6) month probationary period;
· Must successfully complete pre-employment drug screening and background check
· Must be able to lift 50 pounds.
Experience desired:
· Experience with airport operations, state, county, or federal agencies strongly desired;
· Experience with grant administration strongly desired;
· Proven ability to build partnerships with governmental, local businesses and organizations;
· Strong communication skills, including verbal, written, and public speaking;
· Proficiency in Microsoft: Word, Excel, Sage Software and PowerPoint
Compensation and Benefits:
· Salary based on experience and qualifications
· Other benefits include travel reimbursement, health benefits, life insurance, paid holidays, vacation and sick leave, and retirement program.
HOURS: Need to be available to work Weekdays and Weekends: 8:00am to 4:00pm
To Apply:
Interested candidates, required application documents include a cover letter, resume and application. All documents must be received to be eligible for consideration.
Applications are available online, please visit www.flybeckley.com.
Electronic submissions should be sent to [email protected]
Position Available Until Filled
.
Benefits:
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
