Top 47 Program assistant Jobs in Bellingham, Wa

Administrative Specialist
City of Burlington, WA —Burlington, WA
- $6,262 - $8,012 a month
- Weekends as needed
- Microsoft Excel
- 5 years
- English
- Paid holidays
- Dental insurance
3d
Program Assistant
Western Washington University —Bellingham, WA
- $2,898 - $3,594 a month
- Part-time
- Background check
- Microsoft Outlook
- Mid-level
14d
B.A.S.E. Program Assistant
Whatcom Family YMCA —Bellingham, WA
- $19.70 - $20.70 an hour
- Part-time
- Background check
- 18 years or older
- Current TB test
- Paid training
- Flexible schedule
Quick Apply
Administrative Assistant
Saturna Capital —Bellingham, WA
- $24.08 - $26.44 an hour
- Office
- Bachelor's degree
- Experience equivalent to degree accepted
- Profit sharing
- Paid training
Quick Apply
Medical Administrative Coordinator
Cascade Neuropsychology —Bellingham, WA
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Medical office experience
- Paid holidays
- Health insurance
Quick Apply
Civil Project Coordinator
Faber Construction Corporation —Lynden, WA
- $25 - $35 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Customs Administrative Assistant / Customs Clerk (Entry-Level)
Pacific Customs Brokers —Blaine, WA
- $20 an hour
- Weekends as needed
- English
- Office
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
Local Coordinator for Nonprofit Exchange Program
International Cultural Exchange Services —Lynden, WA
- $4,000 - $30,000 a year
- Contract
- Recruiting
- Entry level
Quick Apply
1d
Program Assistant
Lifeline Connections —Bellingham, WA
- $20.12 - $23.46 an hour
- Full-time
- Word processing
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator - Human Resources
Whatcom County, WA —Bellingham, WA
- Full-time
- Mid-level
- Office
- Databases
8d
Administrative Assistant, Executive Secretary to the President
Skagit Valley College —Mount Vernon, WA
- $92,000 - $108,000 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
2d
Superior Program Specialist
Whatcom County, WA —Bellingham, WA
- Full-time
- Administrative experience
- Recruiting
- IT
9h
FREE - Certified Nursing Assistant (CNA) Training Program!
Bellingham South of Cascadia LLC —Bellingham, WA
- Background check
- 18 years or older
- CPR Certification
- AD&D insurance
- Paid holidays
Quick Apply
Customer Support Specialist
PTLA Real Estate Group —Bellingham, WA
- $20 - $22 an hour
- 8 hour shift
- Computer literacy
- Merchandising
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
HR Administrative Coordinator
Louws Truss Inc. —Burlington, WA
- $23 - $26 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
7d
After School Programs Coordinator
The Franklin Academy —Bellingham, WA
- $29 - $32 an hour
- Full-time
- Background check
- School experience
- CPR Certification
- Health savings account
- Health insurance
Quick Apply
Customer Support Specialist (Temp)
PTLA Real Estate Group —Bellingham, WA
- $20 an hour
- 8 hour shift
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Administrative Assistant-Essential Services (ES)
Samish Indian Nation —Anacortes, WA
- $22.97 - $34.12 an hour
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- COVID-19 protective measures
- AD&D insurance
6d
Temporary Extra Help-Behavioral Health Specialist (LEAD program)
Whatcom County, WA —Bellingham, WA
- $32.41 an hour
- Temporary
- Background check
- HIPAA
- Mid-level
6d
Parent Child Assistant Program Case Manager II
Brigid Collins Family Support Center —Bellingham, WA
- $22.50 - $28.29 an hour
- Full-time
- CPR Certification
- Bachelor of Science
- BLS Certification
- Paid training
- Paid holidays
Quick Apply

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Administrative Specialist

City of Burlington, WA
Burlington, WA

Apply Now

Job Details

Full-time
$6,262 - $8,012 a month
3 days ago

Benefits

Paid holidays
Dental insurance
Employee assistance program
Vision insurance

Qualifications

High school diploma or GED
Driver's License
Grammar Experience
Editing
Office experience

Full Job Description

JOB TITLE: Administrative Specialist

DEPARTMENT: Administration

FLSA CLASSIFICATION: Non-exempt, Non-represented position

REPORTS TO: City Administrator

HOURS PER WEEK: 40

WAGE RANGE: $6,262 - $8,012 monthly

LOCATION: City Hall, In-Office, not eligible for remote work

BENEFITS: Paid holidays, Vacation, & Sick vacation leave; Medical, Vision and Dental insurance: Employee Assistance Program; and Washington State PERS retirement; and Deferred Compensation (voluntary).

SUMMARY:

This position provides executive, director, and departmental support. Independently performs a wide variety of office procedures, executive support, and administrative duties, compose and type reports, prepare meeting materials, public information materials and correspondence. This position requires regular attendance at City Council meetings and other public meetings scheduled by the City Council.

ESSENTIAL FUNCTIONS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:
Provide customer service with internal and external stakeholders.
Maintain excellent public relations through communications with the public, other departments, and agencies.
Respond courteously to inquiries, provide information within scope of responsibility and refer calls as appropriate.
Provide City Council support but not limited to; planning, set-up, coordinating, organizing agenda items and supplemental documentation, creating and maintaining meeting minutes, maintaining official records, publishing agendas, and organizing of City Council meetings and workshops. Indexing and filing Resolutions, Ordinances, contracts, and other official documents.
Perform executive support and associated office procedures and handle a broad scope of proprietary and confidential information.
Perform administrative tasks including but not limited to; notetaking, record-keeping, preparing agendas, creating and maintaining filing systems, preparing City correspondence and documents, maintaining records, coordinate and support leadership and conference room meeting needs, calendar, and appointment management, manage supply orders and invoice management.
Coordinate travel, accommodation and conference or other bookings.
Operate and maintain record retention and data retrieval systems.
Maintain and update City website and SharePoint, as needed.
Perform other duties as assigned.

PERIPHERAL FUNCTIONS:

Arrange reservations for conferences, transportation, and lodging.
Provide pertinent information and services to the public.
Coordinate schedule for City Hall room reservations and facilitate accommodations for room use.

SKILLS, KNOWLEDGE AND ABILITIES:

Dependability, professionalism, and self-motivation.
Ability to use tact, discretion and diplomacy, when interacting with the public, employees and officials.
Ability to maintain confidentiality of information, including personnel records, correspondence, and other related matters.
Ability to effectively apply written and oral English language skills at a professional/technical level. Must have sound knowledge and ability in business correspondence, ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.
Highly organized, efficient, and able to successfully maintain multiple projects and schedules.
Use of a Windows based PC with Microsoft Office Suite (Word, Excel, Access, Power Point).
Ability to work independently and to set priorities within established guidelines.
Excellent written and verbal communication skills.

EDUCATION AND EXPERIENCE:

High School Diploma required.
AA degree preferred.
Customer service experience required.
Minimum of five (5) years administrative experience including: general office customer service, administrative, or any equivalent combination of education and experience which provides the skills, knowledge, and ability to perform the functions of the position.
Must possess a valid Washington State driver’s license.

PREFERRED EXPERIENCE

Website maintenance.
Executive support.
1 year project management.
Experience in public sector a plus.

WORKING CONDITIONS:

Work is generally completed on a regularly scheduled basis; forty (40) hours per week. Work schedules may require working a flexible schedule to include evenings and weekends, and may require attendance at meetings, workshops, conferences, and other assignments.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation requests may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be regularly required to perform the following tasks with or without reasonable accommodation:

Sit and use hands to handle or feel objects, tools, or controls.
Stand, walk, reach with hands and arms; stoop, kneel, crouch, or crawl.
Vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Must be able to lift up to thirty (30) pounds.
Clarity of speech and hearing or other communication capabilities, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person.
Manual dexterity, which permits the employee to use computers and other office equipment.
Personal mobility, flexibility, and physical reflexes, which permits the employee to drive to various locations.

__________________________________________________________________________________________

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak workload periods or otherwise to balance the workload.

APPLICATION PROCESS:

To apply for the position you are required to submit a cover letter, resume, and completed City of Burlington Application for Employment.

City of Burlington application for employment forms can be found on the City’s website at www.burlingtonwa.gov/jobs, or by request at City Hall, located at 833 S. Spruce Street, Burlington, WA 98233.

Complete application packets must be submitted in a sealed envelope via mail, in-person to Burlington City Hall, ATTN: Human Resources, or emailed to [email protected]. Please specify the job title that you are applying for in the email subject line.

Applications must be received no later than 5pm Monday, August 10, 2026 for consideration.

The City of Burlington is an Equal Opportunity Employer.

CITY OF BURLINGTON

833 S. SPRUCE STREET, BURLINGTON, WA 98233

(360) 755-2390, http://burlingtonwa.gov

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Refine Your Search

program assistant jobs in bellingham, wa

Administrative Specialist

Program Assistant

B.A.S.E. Program Assistant

Administrative Assistant

Medical Administrative Coordinator

Civil Project Coordinator

Customs Administrative Assistant / Customs Clerk (Entry-Level)

Local Coordinator for Nonprofit Exchange Program

Program Assistant

Office Coordinator - Human Resources

Administrative Assistant, Executive Secretary to the President

Superior Program Specialist

FREE - Certified Nursing Assistant (CNA) Training Program!

Customer Support Specialist

HR Administrative Coordinator

After School Programs Coordinator

Customer Support Specialist (Temp)

Administrative Assistant-Essential Services (ES)

Temporary Extra Help-Behavioral Health Specialist (LEAD program)

Parent Child Assistant Program Case Manager II

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