Position Title: Athletics & Recreation Coordinator
Classification: AFT Staff
FTE: .6 FTE
Schedule: Monday-Thursday 1:30 PM-6:30 PM; Friday 2:00 PM-6:00 PM. Occasional alternative hours or weekend work may be required and scheduled in advance.
FLSA Status: Overtime Eligible
Job Summary
The Athletics and Student Recreation Center Coordinator provides administrative, operational, and staffing support for Whatcom Community College's Athletics and Recreation Department. This position works collaboratively with Athletics and Recreation staff to ensure the effective day-to-day operation of both areas. Responsibilities include coordinating administrative processes, supporting facility and program operations, assisting with staffing and scheduling, and ensuring adherence to established policies, procedures, and Standard Operating Procedures. The Coordinator may supervise student employees and other part-time staff and plays a key role in maintaining a safe, welcoming, and well-functioning environment for students, employees, and community users.
Reporting Structure/Supervisory Relationship
- This position reports to Director for Athletics and Recreation.
ResponsibilitiesEssential Functions
- Provides support for intercollegiate athletic events, including scheduling, training, and supervising game-day staff and volunteers, and assisting with all event operations as needed.
- Assists with coordination of team travel logistics, including transportation, lodging, meal arrangements, and travel authorizations.
- Supports athletics administrative functions, including student-athlete eligibility processes and compliance with NWAC and institutional requirements.
- Assists with procurement, purchasing, and other administrative processes to ensure Athletics and Recreation departments have necessary goods and services to operate effectively.
- Supports fundraising, marketing, and promotional activities for the Athletic Department and Student Recreation Center.
- Provides excellent customer service to Student Recreation Center (SRC) patrons in a friendly, approachable, and inclusive manner, including front desk coverage, ID checks, facility tours, orientations, and responding to inquiries.
- Assists with the daily operation of the Student Recreation Center, including staffing support, scheduling, supervision of student employees, and evening and weekend coverage as assigned.
- Ensures SRC employees are properly trained on Standard Operating Procedures, including use of the membership management system (Fusion), and assist with maintaining accurate records such as waivers and memberships.
- Assists with planning, coordination, and implementation of SRC programs and activities, including intramural sports, fitness classes, wellness programs, and drop-in recreation opportunities.
- Serves as SRC supervisor as needed or scheduled, including evenings and weekends, and provides administrative support for athletic and SRC operations during those times.
- Participates in safety, risk management, and mandatory reporter training and procedures, and help ensure a safe and compliant environment for participants, staff, and visitors.
- Serves as a college-approved van driver as needed to support athletic travel and events.
- Creates and supports digital content and communications using graphic design, video editing, and related technologies, including game-day production tools such as scoreboard systems.
- Manages and updates the Athletics website (whatcomorcas.com), ensuring content accuracy, timeliness, accessibility, and ADA compliance, including announcements, stories, and post-game content.
- Supports sports information functions, including game statistics, event coverage, social media content, announcements, and post-event reporting.
- Attends required meetings, trainings and professional development activities and adhere to all departmental and campus policies and procedures.
- Performs other related work of a similar nature and level.
Knowledge, Skills & Abilities
- Knowledge of and proficiency with personal computers, Microsoft Office Suite, and database or membership management systems used for program operations.
- Strong verbal, listening, writing, problem-solving, and interpersonal communication skills, with the ability to communicate effectively with diverse stakeholders.
- Skill in providing high-quality customer service, with a strong commitment to responsiveness, accuracy, and customer needs.
- Ability to work effectively both independently and collaboratively in team environments, demonstrating reliability, initiative, and accountability.
- Knowledge of or experience working in a collegiate recreation or intercollegiate athletics environment.
- Ability to stay current with emerging digital communication tools, social media platforms, and trends to support marketing, outreach, and engagement efforts.
- The ability to actively contribute to a work and learning environment that treats everyone with respect and dignity, while engaging diverse perspectives, backgrounds and experiences to enhance the College's mission, vision, and promise.
Working Conditions/Environment
- Work is performed in both an office setting and a student recreation/fitness facility (SRC), with regular movement between administrative work and active facility areas such as gym floors, fitness spaces, and equipment storage.
- May assist with basic equipment setup, organization, and maintenance, and may lift or move equipment typically up to 25-50 pounds.
- Work may involve exposure to moderate to loud noise during peak recreation, athletic events, and programming.
- Requires standing for extended periods while performing front desk duties, facility supervision, or event support.
QualificationsMinimum Qualifications
- Associates degree from an institutionally accredited college or university in Recreation Management, Sports Management, Athletic Administration, Physical Education, Kinesiology, Business Administration, Higher Education Administration, or a related field.
- Two years of experience with collegiate athletics, campus recreation, fitness center operations, student services or related field.
OR
- Equivalent combination of education and experience sufficient for the person to perform the duties.
AND
- Ability to work evening and weekend hours.
- Ability and willingness to safely operate a passenger van, as needed, to support athletic and recreation programs.
Preferred Qualifications
- Bachelor's degree from an institutionally accredited college or university in Recreation Management, Sports Management, Athletic Administration, Physical Education, Kinesiology, Business Administration, Higher Education Administration, or a related field.
- Two (2) years of demonstrated supervisory experience, including hiring, training, scheduling, and evaluating student or part-time staff in a related setting.
- Knowledge of Northwest Athletic Conference (NWAC) rules and eligibility requirements.
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
Licensure, Certification & Other Necessary Requirements
- Employment contingent upon passing a criminal background check and sexual misconduct review.
- Current CPR and First Aid Certification or ability to obtain certifications within first 30 days of employment.
- Possession of a valid state of Washington driver's license and insurability.
- Occasional travel to meetings, conferences and training sessions may be required.
Salary:
- This is a 12-month, 60% time AFT (American Federation of Teachers) Staff represented position with an annual salary range of $30,600.00 which is 60% of the full-time amount of $51,000.00 to $32,149.20 which is 60% of the full-time amount of $53,582.00.
Benefit Package:
- The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.
- Accrues 60% of 8 hours per month of sick leave and 60% of 16 hours per month vacation leave.
*Additionally, as a Washington State, public higher education institution, WCC offers the following:
- Whatcom Community College is a qualified employer for the PSLF program. If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
- Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
Start Date:
- As soon as can be arranged with the successful candidate.
Application Due Date:
- For guaranteed consideration, applications should be received by Monday, August 3rd, 2026, at 5:00pm. Position open until filled.
How To Apply
A completed application consists of an online application and:
- Cover letter detailing relevant experience and how the applicant is prepared to meet the duties of the position.
- Current resume.
- Values statement that responds to the following prompt:
Short Reflection (1 page max): One of the core values of this institution is building an inclusive and supportive campus. This core value is reflected in our strategic plan, goals and in the work that we do every day. Please describe your experience in building an inclusive environment that supports a sense of belonging.
- Official transcripts of any degrees listed as part of the minimum requirements will be required upon hire, but not as part of the application process.
Pay: $30,600.00 - $32,149.20 per year
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Ability to Commute:
- Bellingham, WA 98226 (Required)
Ability to Relocate:
- Bellingham, WA 98226: Relocate before starting work (Required)
Work Location: In person
