Top 3 & archives support staff Jobs in Bend, Or

Advancement Coordinator, 26-27, FT
Cascades Academy —Bend, OR
- Online Application
- School experience
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Asset Protection Agent
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Advancement Coordinator, 26-27, FT

Cascades Academy
Bend, OR

Apply Now

Job Details

Full-time
14 days ago

Benefits

403(b) matching
Health insurance
Dental insurance
Vision insurance
403(b)
Paid sick time

Qualifications

Employee relationship building
Newsletters (communication methods)

Full Job Description

Advancement Coordinator Job Description

Position Overview
Cascades Academy is seeking an advancement professional who is excited to grow
with the school. This position offers significant opportunity for professional growth
and increased responsibility over time. An exceptional candidate will have the
opportunity to develop the skills and experience necessary to assume increasing
leadership responsibilities within the Advancement Office.

Cascades Academy was founded in 2003 with a deep commitment to experiential
learning, academic excellence, and community engagement. Now beginning its
24th year, the school has grown to 240+ students PreK-12 and is excited to fully
realize its founding pillars while also deepening its commitment to diversity, equity,
and inclusion, social-emotional learning, and community partnerships in order to
inspire lifelong learners.

Due to its small size, ability to attract highly talented and innovative educators,
program agility, and location in the outdoor mecca of Bend, Oregon, the school is
uniquely poised to become a leader in the innovative, experiential educational
landscape.

Position Description
The Advancement Coordinator dual reports to the Director of Advancement and
Director of Marketing & Communications, with the Director of Advancement serving
as the direct supervisor. The majority of the role is dedicated to philanthropic efforts,
community engagement, and events, while roughly a third of the role supports
marketing, communications, and administration.

A typical work day begins at 8:15am, Monday-Friday. End time will vary

depending on what needs to be accomplished in a given day, but is typically
4:30-5:00pm.

Additional evening and weekend hours are required for events throughout the

year.

The current role is a full-time, 12-month position however, there may be some

flexibility for this to be a 10-month position with two months off during the
summer.

Responsibilities

Advancement duties (65%)

Fall Giving Campaign
Manage and execute the day-to-day operations of the annual Fall

Giving Campaign (October - December), in collaboration with the
Director of Advancement and Director of Marketing & Communications.
Serve as the primary staff lead for the campaign's mass-appeal
communications and participation efforts, helping to drive broad
engagement and participation among current families, grandparents,
alumni, and other members of the school community.

Draft and coordinate campaign communications, including direct mail

appeals, email solicitations, campaign reminders, and social media
posts; coordinate with direct mail vendors on all aspects of printing,
production, and mailing; and develop and maintain campaign timelines
and communication schedules. Manage the Staff Giving Campaign,
including communications, participation tracking, reminders, and
stewardship.

Track campaign giving and participation in spreadsheets and

fundraising databases; monitor progress toward campaign goals; track
participation levels by class and constituent group; and provide regular
updates to the Director of Advancement. Prepare and distribute regular
school-wide campaign participation updates and other internal
communications designed to build momentum and encourage
participation throughout the campaign.

Annual Auction
Coordinate and provide operational leadership for the volunteer-led

annual Spring Auction, working closely with the Director of
Advancement and volunteer Auction Committee to ensure a successful
event. Recruit, organize, and support auction volunteers; coordinate
timelines and logistics; assist with development and maintenance of
the auction website; support the procurement and organization of
auction items; coordinate event communications; and provide ongoing
staff support to volunteers throughout the planning process.

The 2027 Auction will be held on Saturday, March 6. Full-day and

evening work is required on the day of the auction, including event
setup, event execution, and breakdown.

General Event Planning & Support
Oversee logistics for events organized by the Advancement Office,

including, but not limited to, sending event invitations, taking RSVPs,
and organizing vendors for events such as Grandparents & Special

Friends Day, Donor Stewardship Events, Graduation, Alumni Gatherings
and special initiatives.

Evening work is required approximately 1-3 times per month.
Community Engagement & Stewardship

Establish strong working relationships with volunteers and donors alike,

and participate in stewardship and cultivation efforts.

Support the Director of Advancement in donor stewardship such as

plaques, gifts, birthday cards, etc.

Support the planning and execution of Alumni programs and

communications.

Attend and take notes at Board Advancement Committee meetings.
Gift Processing and Database Management

Record, process, and track all gifts and donations, and regularly

reconcile with the Business Office. Track and follow up on corporate
matching gifts and in-kind gifts. Generate electronic pledge reminders
and send gift acknowledgements in a timely manner.

Maintain ongoing accuracy and integrity of fundraising database

records with exceptional attention to detail. Create and run regular lists,
reports, and exports from the database as needed, including solicitation
lists and mail merges for annual fund and other fundraising
communications.

Support year-end annual report, audit, and IRS 990 filing with the

Business Office.

Marketing & Communications duties (25%)

Communications
Execute the social media plan through regular posts, stories, and event

listings; regularly engage with followers

Update website as directed
Source content for, write, and send email newsletter every other week

to current families

Content Creation, Collection, Organization

Regularly photograph and/or video school activities with the primary

objective of collecting social media and e-newsletter content

Maintain media archives; seek out photos/videos from staff members to

ensure that all grades are represented in school archives

Coordinate professional photography/videography as needed; provide

logistical support before and during shoots

Organize, order, and track school merchandise and branded

materials/supplies

Keep school signage and bulletin boards up to date with current events

and photos

Maintain public-facing school calendar

General Administrative duties (10%)

Support the coordination of meetings, materials, and communications as

needed

Manage Advancement expense reporting and reimbursements as needed
Attend weekly Administration meetings and help ensure smooth running of

the school

Weekly admin and teacher relief duties such as providing coverage for the

front desk and assisting with parking lot duties.

Serve in a key backup role for the front office coordinator, assisting with

answering the main phone line, assisting students in the wellness room, and
assisting students, staff, and families with general needs and questions.

Perform other duties as required or assigned by the Director of Advancement

or Director of Marketing and Communications

Preferred Knowledge, Skills, Abilities

2-5 years of related professional experience in development, community

engagement, marketing, and/or communications, preferably in education

Experience with a customer or donor relationship management system

(database) such as Salesforce, Bloomerang, etc.

Experience creating and curating content for marketing and communications

channels like websites, e-newsletters, and social media

Proficiency in Google Workspace and Microsoft Office applications
Superior written, verbal communication, and customer service skills
Demonstrated commitment to excellence, detail, and ability to prioritize and

manage multiple projects simultaneously in a dynamic environment

Positive attitude, relationship-building skills, a high level of self-motivation,

and a strong, responsible work ethic

Demonstrated ability to work independently and as part of a team, take

initiative, think ahead, and be a problem-solver

Ability to maintain confidentiality and handle sensitive information with

integrity

Position Details

Title Advancement Coordinator

Reports to Director of Advancement

Start Date September 2026

Schedule Full-Time

Compensation Dependent on experience.

Benefits Medical, vision, & RX insurance for the employee Dental insurance; school pays 75% of premium

403b retirement plan with 4% employer match
Optional pre-tax flexible spending health account
Approx. eight weeks of paid vacation time (includes five

weeks of scheduled school breaks during the year, plus
three flexible weeks during the summer)

10 paid sick days and two personal days per year

Application Instructions
To apply, please complete the application on our website, including your resume,
cover letter, and three references. A letter of recommendation is optional and
encouraged. No phone calls, please.

It is the policy of Cascades Academy to provide equal employment opportunity,
regardless of race, color, sex, age, national origin, religion, physical or mental
impairment, sexual orientation, veteran’s status or any other status protected by
applicable law. Specifically, employment opportunities are and shall be open to all
qualified applicants solely on the basis of their experience, aptitudes, abilities and
training; advancement is and shall be based on the individual’s achievement,
performance, ability, attitude and potential for promotion.

Apply Now

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& archives support staff jobs in bend, or

Advancement Coordinator, 26-27, FT

Campus Services Project Manager

Asset Protection Agent

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