Top 55 Accounts payable assistant Jobs in Bensalem, Pa

Accounting & Administrative Assistant
NovaVision, LLC —Warminster, PA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Business Office Manager
PINNACLE AT PLYMOUTH MEETING —Plymouth Meeting, PA
- $34 - $36 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Accounts Payable/Confidential Secretary to the Business Manager
School District of Borough of Morrisville —Morrisville, PA
- Full-time
- Microsoft Excel
- Mid-level
- Office
Administrative Assistant 4, Facilities Department, Permanent Support Staff (Anticipated)
Council Rock School District —Newtown, PA
- $28.78 an hour
- Full-time
- Microsoft Excel
- Current TB test
- Mid-level
8h
Accounting Assistant
Stern & Eisenberg PC —Warrington, PA
- $26 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Opportunities for advancement
Quick Apply
Assistant Manager - Accounts
VADILAL USA —Bristol, PA
- $60,000 - $70,000 a year
- Full-time
- CPA
- Mid-level
- Finance
Quick Apply
Real estate accountant assistant
Zober Industries Inc —Croydon, PA
- $22.00 - $28.50 an hour
- Part-time
- Customer service
- Mid-level
- GAAP
- Health insurance
- Dental insurance
Quick Apply
Accounting Assistant
Samuels & Son Seafood C —Philadelphia, PA
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee discount
Secretary To (Accounts Payable)
West Windsor Plainsboro Regional School District —West Windsor, NJ
- $52,401 a year
- Full-time
- Computer literacy
- Office
- High school diploma or GED
6d
Accounting Assistant
Samuels & Son Seafood —Philadelphia, PA
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee discount
Administrative Coordinator
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Office
- Analysis skills
- University
- Paid holidays
- Health insurance
Office Administrator
Caliber —Warminster, PA
- Full-time
- Mid-level
- Office
- Driver's License
- Paid holidays
- Health insurance
Office Manager & Bookkeeper
First Choice Renovation —Feasterville-Trevose, PA
- $27 - $35 an hour
- Office
- Residential
- QuickBooks
- Paid time off
Quick Apply
Accounts Payable Administrative Assistant
Turn 14 Distribution —Horsham, PA
- Full-time
- Hybrid work
- Microsoft Excel
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
part time bookkeeper / accounting assistant
MANAGEMENT SA5 —Jenkintown, PA
- $18 - $26 an hour
- Part-time
- Office
- QuickBooks
- Data entry
- Health insurance
- Dental insurance
Quick Apply
Accounts Payable Assistant
Holtec —Camden, NJ
- $23 - $26 an hour
- Hybrid work
- Microsoft Outlook
- ERP systems
- Research
- Wellness program
- Commuter assistance
Quick Apply
Finance Assistant
Midatlantic Employers' Association —Philadelphia, PA
- Full-time
- 5 years
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
HR Administrator / Office Manager
Michener Art Museum —Doylestown, PA
- $32 - $35 an hour
- Part-time
- Mid-level
- Office
- Recruiting
1d
Office Coordinator (Spanish)
Chaes Food LLC —Philadelphia, PA
- $32 - $34 an hour
- Weekends as needed
- Sales
- Customer service
- Office
Quick Apply
3d
Assistant Bookkeeper
Pennsylvania Oral & Maxillofacial Surgery —Bryn Mawr, PA
- From $20 an hour
- Full-time
- Mid-level
- Bachelor's degree
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
9d

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Accounting & Administrative Assistant

NovaVision, LLC -
Warminster, PA

Quick Apply

Job Details

Full-time
$22 - $24 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Invoice matching
Attention to detail
Payroll data entry
Invoice reconciliation
Invoice data entry
Clerical experience
Invoice dispute resolution

Full Job Description

The Administrative Assistant provides administrative, accounting, customer service, and quality systems support to ensure the efficient operation of the office and manufacturing facility. This position is responsible for supporting Accounts Payable and Accounts Receivable processes, maintaining quality documentation, assisting with ISO quality system activities, and providing general administrative support to internal and external customers. The role requires strong organizational skills, attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Finance and Accounting

Process Accounts Payable (AP) by matching invoices to purchase orders and packing slips, identifying and resolving discrepancies.
Reconcile and enter credit card payables into LabelTraxx.
Enter vendor invoices into LabelTraxx accurately and in a timely manner.
Prepare check runs for management review and signature.
Process online vendor payments as authorized.
Maintain complete AP documentation and filing systems.
Process Accounts Receivable (AR) invoices accurately and timely (daily) following established internal review procedures.
Weekly bank run to deposit any checks received.
Retrieve, organize, and file completed job folders.
Review completed and invoiced jobs with gross margins below established targets and report findings to Accounting and Operations for follow-up.

Administrative Support

Answer and direct incoming telephone calls professionally.
Greet and assist visitors.
Scan and electronically archive company documentation as required
Retrieve, sort, and distribute incoming mail.
Maintain office and breakroom supplies.
Assist with planning and coordinating company meetings and events.
Purchase job-out materials in coordination with Customer Service.
Support annual records retention, archiving, and document management activities.
Other projects as assigned.

Quality Systems Support

Maintain electronic filing of supplier Certificates of Conformance (CoCs).
Generate customer Certificates of Conformance as required.
Perform in-process Thermal Imprint Testing in accordance with job specifications and Quality Assurance procedures.
Assist with ISO Quality Management System administrative activities, including document control and audit preparation.
Conduct completed job jacket reviews to verify documentation accuracy and completeness. Route identified discrepancies to the appropriate department manager for correction.
Ensure completed job documentation, approved proofs, and retained samples are properly filed.
Print box and core identification labels in accordance with production requirements and coordinate requests with Customer Service and Production.

Education and Experience

High school diploma or equivalent required.
Associate degree in Business Administration, Accounting, or a related field preferred.
Minimum of two years of administrative, accounting, or office support experience, preferably in a manufacturing environment.
Experience with ERP systems such as Label Traxx is preferred.

Knowledge, Skills, and Abilities

Knowledge of basic accounting principles, clerical procedures, and recordkeeping.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills.
Strong interpersonal skills with a customer-focused approach.
Proficient in Microsoft Office Suite, Outlook, Word, and Excel.
Ability to prioritize work, manage multiple assignments, and meet deadlines.
Ability to work independently while collaborating effectively with cross-functional teams.

Physical Requirements

Prolonged periods of sitting while performing computer and administrative tasks.
Frequent walking throughout the manufacturing facility.
Ability to lift and carry up to 15 pounds.
Ability to use stairs multiple times throughout the workday.
Occasional standing, bending, reaching, and filing.

Work Environment

Office environment within a manufacturing facility.
Regular interaction with production, customer service, accounting, quality, vendors, and customers.
Exposure to production equipment, noise, and manufacturing activities while following all required safety procedures.

NovaVision is a growing technology company specializing in anti-tampering, anti-counterfeiting, safety and durable label products located in Bowling Green, Ohio with locations in Georgia, North Carolina, Pennsylvania, and Wisconsin. NovaVision is an Equal Opportunity Employer providing equal employment opportunity (including recruiting, hiring, training, compensation, benefits, promotions, etc.) without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status or another characteristic protected by applicable federal, state or local law.

Pay: $22.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

accounts payable assistant jobs in bensalem, pa

Accounting & Administrative Assistant

Business Office Manager

Accounts Payable/Confidential Secretary to the Business Manager

Administrative Assistant 4, Facilities Department, Permanent Support Staff (Anticipated)

Accounting Assistant

Assistant Manager - Accounts

Real estate accountant assistant

Accounting Assistant

Secretary To (Accounts Payable)

Accounting Assistant

Administrative Coordinator

Office Administrator

Office Manager & Bookkeeper

Accounts Payable Administrative Assistant

part time bookkeeper / accounting assistant

Accounts Payable Assistant

Finance Assistant

HR Administrator / Office Manager

Office Coordinator (Spanish)

Assistant Bookkeeper

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