Closing Date:
Clerical
No
Regular
No
Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at [email protected] .
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.
CEA * Staff Chair * Benton County
https://uaex.uada.edu/counties/benton/
The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties.
Self-Management
- Organizes and prioritizes tasks effectively
- Deals appropriately with interruptions.
- Uses good judgment and decision making skills.
- Possess strong organizational skills with the ability to multi-task.
- Follows attendance and leave policies.
- Practices emotional control.
- Exhibits professional behavior and appearance.
- Ability to handle sensitive information in a confidential manner.
- Ability to work without close supervision.
Quality and Quantity of Work
- Produces high-quality and error free work
- Orders and maintains sufficient stock of office supplies for county staff.
- Processes agricultural samples for mailing.
- Updates calendar with itineraries and scheduled events.
- Submits weekly itineraries to District Office.
- Assists county staff with arrangements for upcoming meetings.
- Receives, sorts and distributes incoming mail.
- Processes outgoing mail.
- Checks and responds to email regularly throughout the day.
- Provides administrative support for all agents.
- Assists agents and program assistants in reporting data in program areas of Agriculture and Natural Resources, Family and Consumer Sciences, 4H, and Community and Economic Development.
- Performs other duties as assigned
Technical Expertise
- Uses Workday, the U of A Systems cloud based program to track expenditures, county depository documentation, procurement, purchases, requisitions, time, travel and other financial management applications.
- Uses software such as Microsoft word, Excel, PowerPoint, and other programs to support Extension educational programs.
- Maintains equipment.
- Maintains inventory control of computers and equipment.
- Attends training to maintain and upgrade skills.
- Performs support work such as word processing, creating spreadsheets, data entry and retrieval, reviews and proofreads forms, data and other information to ensure accuracy and conformance to established procedures and policies.
- Generates reports and records.
Communication
- Communicates respectfully, professionally, and accurately to internal and external clients.
- Receives, greets, and directs visitors to appropriate office/agent.
- Answers telephone promptly using prescribed telephone etiquette and greeting and directs calls to appropriate agent.
- Takes accurate messages for staff.
- Responds to inquiries and requests for information.
- Possess excellent written and verbal communication skills.
Teamwork
- Listens to and respects the ideas of other team members
- Keeps abreast of due dates, clientele requests, and scheduled programs and creates tickler file to remind agents of upcoming deadlines.
- Shares information, expertise, resources and ideas of ways to improve or streamline processes for the benefit of the entire county team/staff.
Minimum Qualifications:
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
Knowledge, Skills & Abilities
Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
Additional Information:
Commensurate with education and experience
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Recruitment Contact Information:
Johnny Gunsaulis, County Extension Agent - Staff Chair, 479-271-1060,
[email protected]
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Criminal Background Check
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Hearing, Sitting, Talking
Feeling, Grasping, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion
Lifting, Standing
Yes
