Top 13 Senior administrative Jobs in Biddeford, Me

Senior Administrative Coordinator
University of New England —Biddeford, ME
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
7d
Concierge
Sunrise Senior Living —Kennebunk, ME
- $16.50 - $20.65 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Data entry
- Paid holidays
- Health insurance
Sr Operations Admin
FedEx —Biddeford, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
9h
Sr Operations Admin-2
FedEx —Saco, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Receptionist
Atria Senior Living - Kennebunk —Kennebunk, ME
- $15.10 - $18.12 an hour
- Part-time
- CPR Certification
- Basic math
- High school diploma or GED
- Paid holidays
- Health insurance
10d
Senior Administrative Project Coordinator
WSP —Portland, ME
- $57,400 - $71,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Disability insurance
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
Senior Executive Assistant & Board Liaison
Atlantic Federal Credit Union —South Portland, ME
- $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
6d
Sr Operations Admin-1
FedEx —Portland, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Sr Operations Admin-3
FedEx —Portland, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Sr Operations Admin-4
FedEx —Portland, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Caregiver with admin experience needed for office assistant role
Aging Kingdom Homecare —Portland, ME
- $20 - $23 an hour
- Full-time
- Heavy lifting
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply

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Concierge
Sunrise Senior Living —Kennebunk, ME
What You’ll Do: • Greet visitors, residents, and prospective families with professionalism and warmth • Answer and route calls promptly, taking accurate…
$16.50 - $20.65 an hour
Front Office Agent - Tides Beach Club
The Tides Beach Club —Kennebunkport, ME
Provide telephone services for guests, vendors, and all incoming inquiries and direct calls to the appropriate personnel. Ability to move and lift up to 50 lbs.
$20 an hour
Quick Apply

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Senior Executive Administrative Assistant
JPMorganChase —Columbus, OH
Screen incoming calls and determine the level of priority, while using caution in dispensing information. Excellent telephone etiquette and ability to manage…
$35.63 - $55.29 an hour
9d
Receptionist
Brookdale Senior Living Inc. —Columbus, OH
Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper…
Quick Apply
8d

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Senior Administrative Coordinator

University of New England -
Biddeford, ME

Apply Now

Job Details

Full-time
7 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement plan

Qualifications

Confidential information handling

Full Job Description

Senior Administrative Coordinator

Position Type
Professional Staff

Faculty Track

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description
The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office. Reporting to the Director of Finance & Administration, this role supports the functioning of the Dean's Office by coordinating administrative processes, supporting college-level initiatives, and serving as a key resource for faculty, staff, and campus partners.

This position complements the executive-level confidential support provided by the Senior Assistant to the Dean by focusing on college-wide administrative coordination, workflow support, and operational continuity.

About The University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits:

UNE tuition waiver for employees, spouses, and domestic partners.
UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities
Administrative & Operational Coordination

Provide complex administrative support to the WCHP Dean's Office, including coordination of workflows, calendars, and communications that support multiple leaders.
Serve as a primary administrative point of contact for college-level operational questions, routing issues to the appropriate office or leader as needed.
Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across the Dean's Office.
Coordinate logistics for college-level meetings, retreats, orientations, and special events.

Financial & Personnel Support

Provide administrative coordination in support of the Director of Finance & Administration, including purchase orders, reimbursements, budget tracking, and data gathering.
Assist with personnel-related administrative processes such as onboarding coordination, contract routing, evaluations, and compliance documentation.
Maintain accurate records related to budgets, personnel actions, and operational reporting.

Academic & Program Support

Support administrative coordination for academic, student affairs, and interprofessional initiatives led by Associate Deans and college leadership.
Assist with accreditation-related documentation, program reviews, college-level data collection, and reporting deadlines.
Coordinate logistics and documentation for college-wide initiatives and milestones, including ceremonies and recognition events.

Communication & Collaboration

Draft and distribute administrative communications on behalf of college leadership.
Serve as a liaison between the Dean's Office and academic departments to support clarity in timelines, expectations, and processes.
Partner closely with the Senior Assistant to the Dean to ensure seamless support and appropriate division of responsibilities.
Maintain discretion and confidentiality in all matters.

Project & Workflow Support

Support special projects and process improvement efforts as assigned by the Director of Finance & Administration.
May provide functional guidance to student employees or temporary administrative staff supporting college operations.
Perform other duties as assigned.

Qualifications
Qualifications

Bachelor's degree preferred; Associate's degree with equivalent experience considered.
Minimum of 4-5 years of progressively responsible administrative experience, preferably in higher education or a similar complex organization.
Demonstrated ability to support multiple leaders, manage competing priorities, and maintain confidential information.
Strong organizational, communication, and problem-solving skills.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Posting Number
2022PS0968P

Close Date

Open Until Filled

To apply, visit https://une.peopleadmin.com/postings/26546

je-72218501cd4e4c3395a036ad08fd9c45

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Refine Your Search

senior administrative jobs in biddeford, me

Senior Administrative Coordinator

Concierge

Sr Operations Admin

Sr Operations Admin-2

Receptionist

Senior Administrative Project Coordinator

Senior Administrative Coordinator, SMEP and GMSC

Senior Executive Assistant & Board Liaison

Sr Operations Admin-1

Sr Operations Admin-3

Sr Operations Admin-4

Caregiver with admin experience needed for office assistant role

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