Top 16 Senior administrative coordinator Jobs in Biddeford, Me

Senior Administrative Coordinator
University of New England —Biddeford, ME
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
6d
Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
11d
Senior Intake Coordinator
New England Life Care —Scarborough, ME
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
Senior Administrative Project Coordinator
WSP —Portland, ME
- $57,400 - $71,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Disability insurance
Joint Deputy Chief - EMS
Town of Gorham —Gorham, ME
- $39.09 - $46.67 an hour
- Full-time
- High school diploma or GED
- Driver's License
- In-person
- Paid holidays
- Disability insurance
Quick Apply
Intake Coordinator
New England Life Care —Scarborough, ME
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
IT Manager
3Rivers —Westbrook, ME
- $38.50 - $41.00 an hour
- Weekends as needed
- HIPAA
- Office
- Residential
Quick Apply
Middle School Program Director - 21st Century Community Learning Ctr
Boys & Girls Clubs of Southern Maine —South Portland, ME
- $55,000 - $65,000 a year
- Weekends as needed
- CPR Certification
- High school
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
13d
Assistant Dean of Clinical Education
University of New England —Portland, ME
- Online Application
- Medicine
- Research
- University
- Health insurance
- Dental insurance
21st Century Community Learning Center (21st CCLC) Program Coordinator
Boys & Girls Clubs of Southern Maine —South Portland, ME
- $18.50 - $27.00 an hour
- Weekends as needed
- Classroom
- CPR Certification
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
5d
After Hours Care Coordinator Nights/Weekends HYBRID&PART-TIME
Kind Senior Care Maine —Portland, ME
- $35 - $75 a day
- Part-time
- Hybrid work
- Background check
- Administrative experience
- High school diploma or GED
- Mileage reimbursement
- Paid sick time
Quick Apply

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Senior Administrative Coordinator
University of New England —Biddeford, ME
May provide functional guidance to student employees or temporary administrative staff supporting college operations. Up to 8% retirement plan match.
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Senior Administrative Coordinator

University of New England -
Biddeford, ME

Apply Now

Job Details

Full-time
6 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement plan

Qualifications

Confidential information handling

Full Job Description

Senior Administrative Coordinator

Position Type
Professional Staff

Faculty Track

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description
The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office. Reporting to the Director of Finance & Administration, this role supports the functioning of the Dean's Office by coordinating administrative processes, supporting college-level initiatives, and serving as a key resource for faculty, staff, and campus partners.

This position complements the executive-level confidential support provided by the Senior Assistant to the Dean by focusing on college-wide administrative coordination, workflow support, and operational continuity.

About The University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits:

UNE tuition waiver for employees, spouses, and domestic partners.
UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities
Administrative & Operational Coordination

Provide complex administrative support to the WCHP Dean's Office, including coordination of workflows, calendars, and communications that support multiple leaders.
Serve as a primary administrative point of contact for college-level operational questions, routing issues to the appropriate office or leader as needed.
Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across the Dean's Office.
Coordinate logistics for college-level meetings, retreats, orientations, and special events.

Financial & Personnel Support

Provide administrative coordination in support of the Director of Finance & Administration, including purchase orders, reimbursements, budget tracking, and data gathering.
Assist with personnel-related administrative processes such as onboarding coordination, contract routing, evaluations, and compliance documentation.
Maintain accurate records related to budgets, personnel actions, and operational reporting.

Academic & Program Support

Support administrative coordination for academic, student affairs, and interprofessional initiatives led by Associate Deans and college leadership.
Assist with accreditation-related documentation, program reviews, college-level data collection, and reporting deadlines.
Coordinate logistics and documentation for college-wide initiatives and milestones, including ceremonies and recognition events.

Communication & Collaboration

Draft and distribute administrative communications on behalf of college leadership.
Serve as a liaison between the Dean's Office and academic departments to support clarity in timelines, expectations, and processes.
Partner closely with the Senior Assistant to the Dean to ensure seamless support and appropriate division of responsibilities.
Maintain discretion and confidentiality in all matters.

Project & Workflow Support

Support special projects and process improvement efforts as assigned by the Director of Finance & Administration.
May provide functional guidance to student employees or temporary administrative staff supporting college operations.
Perform other duties as assigned.

Qualifications
Qualifications

Bachelor's degree preferred; Associate's degree with equivalent experience considered.
Minimum of 4-5 years of progressively responsible administrative experience, preferably in higher education or a similar complex organization.
Demonstrated ability to support multiple leaders, manage competing priorities, and maintain confidential information.
Strong organizational, communication, and problem-solving skills.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Posting Number
2022PS0968P

Close Date

Open Until Filled

To apply, visit https://une.peopleadmin.com/postings/26546

je-72218501cd4e4c3395a036ad08fd9c45

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Refine Your Search

senior administrative coordinator jobs in biddeford, me

Senior Administrative Coordinator

Receptionist & Administrative Coordinator

Senior Intake Coordinator

Senior Administrative Coordinator, SMEP and GMSC

Senior Administrative Project Coordinator

Joint Deputy Chief - EMS

Intake Coordinator

IT Manager

Middle School Program Director - 21st Century Community Learning Ctr

Assistant Dean of Clinical Education

21st Century Community Learning Center (21st CCLC) Program Coordinator

After Hours Care Coordinator Nights/Weekends HYBRID&PART-TIME

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