Location, Job Title, Benefits:
Rocky Vista University in Billings, MT has an opening for an
Administrative Assistant (Full-Time)
To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.
SALARY:
$21.85 - $25.00 per hour DOE. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.
BENEFITS:
RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.
Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.
RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Primary Purpose:
The Preclinical Curriculum Coordinator provides administrative, logistical, and operational coordination for the preclinical curriculum. Working with the Dean and Directors of Preclinical Education, the Coordinator supports Course Directors, Course Administrative Assistants, and academic leadership by developing, coordinating, and improving the systems, processes, technologies, and resources that ensure effective course delivery and continuous curriculum improvement.
Essential Job Functions:
- Coordinate administrative, logistical, and operational processes that support delivery of the preclinical curriculum.
-
Support Course Directors and Course Administrative Assistants by developing and maintaining standardized processes, resources, documentation, and training.
-
Coordinate curriculum systems and technologies, including the learning management system, assessments, evaluations, attendance, academic calendars, and other shared resources.
-
Support curriculum planning, implementation, accreditation, reporting, and continuous quality improvement through data collection and documentation.
-
Assist with identifying, tracking, and coordinating support for students who may be academically at risk.
-
Improve departmental workflows, operational processes, and educational technologies.
-
Provide administrative and operational support for departmental initiatives, committees, projects, and strategic priorities.
-
Promote a culture that respects, values and promotes inclusive excellence.
-
Serve on committees and project groups as assigned.
-
Provide administrative support to faculty and students as appropriate.
Required Knowledge, Skills, and Abilities:
- Ability to communicate effectively and professionally (written and spoken) and work cooperatively in a team-based environment.
-
Ability to maintain strict confidentiality especially of legally protected data (student grades, etc).
-
Strong computer skills with working knowledge of Microsoft Office 360 Suite as well as video conferencing (e.g. Teams and Zoom).
-
Ability to work with a high level of attention to detail, organization and quality.
-
Ability to multi-task effectively, and to recognize and solve problems innovatively.
-
Ability to work with an eye towards continuous improvement.
-
Ability to learn and implement new software programs.
-
Effective time management skills and ability to meet deadlines.
-
Initiative and independence in carrying out job responsibilities.
-
Ability to keep a clean and well-organized working environment.
-
Support for RVU’s institutional values, which are service, integrity, diversity, excellence, collegiality, innovation, and compassion.
-
Complies with all policies and standards
-
Performs other duties as assigned
Minimum Qualifications:
- Associate’s degree from an accredited institution, a professional certificates or equivalent work experience.
-
Experience working in an administrative support role or in similar roles performing support functions and detail-oriented tasks in a fast paced and highly professional environment.
-
Experience working in various software programs.
Preferred Qualifications:
- BA or BS degree in related field from an accredited institution.
-
Advanced level of computer skills, specifically Microsoft 365 Suite.
-
Professional background or experience in education.
-
Previous experience successfully creating and/or modifying processes.
-
One (1) year of program and/or project management/coordinator.
-
Experience and ability to interact with leadership, faculty, students and administrators.
Final applicant will be required to pass background check and drug screening.
Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.
Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
-
Ability to orally communicate effectively with others;
-
Ability to communicate effectively in writing, using the English language;
-
Ability to work cooperatively with colleagues and supervisory staffs at all levels;
-
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
-
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
-
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
