Top 3526 Full time Jobs in Billings Mt

Office Manager
Confidential —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
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2d
Data Entry/Customer Service Rep
MT Safety Services/Associated Employers —Billings, MT
- From $20 an hour
- Email
- Microsoft Outlook
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
Administrative Project Coordinator - Level 1
DaBella —Billings, MT
- $22 - $24 an hour
- Full-time
- Mid-level
- Office
- Leadership
- Health savings account
- Paid holidays
Quick Apply
Retail Sales Associate
Cabela's —Billings, MT
- From $16 an hour
- 8 hour shift
- Sales
- Inventory management
- Customer service
- Dental insurance
- Paid time off
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Sales Associate - Lawn and Garden
Shipton's Big R —Billings, MT
- Full-time
- Computer literacy
- Merchandising
- Basic math
- Paid holidays
- Health insurance
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Intake Clerk/Front Desk Receptionist
Friedel Clinic —Billings, MT
- $15 - $18 an hour
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Paid time off
- On-the-job training
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12d
Membership Data Specialist
Boys & Girls Clubs of Yellowstone County —Billings, MT
- $21 - $23 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
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1d
Client Care (Entry Level Opportunity)
Moore Lane Veterinary Hospital —Billings, MT
- Full-time
- Serving
- Entry level
Material Handler I/II
Intermountain Healthcare —Billings, MT
- $19.31 - $25.11 an hour
- Full-time
- Customer service
- Word processing
- Basic math
Office Administrative Assistant
ENERGY LABORATORIES INC —Billings, MT
- $20 - $22 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
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Patient Access Acute Representative
Intermountain Healthcare —Billings, MT
- $18.85 - $25.61 an hour
- Full-time
- Hybrid work
- Hospital
- Computer literacy
- High school diploma or GED
Executive Assistant
Contractor Staffing Source —Billings, MT
- $20 - $25 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Communication skills
- Work from home
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Inventory Coordinator
Intermountain Healthcare —Billings, MT
- $20.45 - $27.04 an hour
- Full-time
- Hybrid work
- Hospital
- Mid-level
- Organizational skills
Shipper/Receiver
Simpson Strong-Tie Company Inc. —Billings, MT
- $21.30 - $31.97 an hour
- Full-time
- Customer service
- Basic math
- ERP systems
- Paid jury duty
- Health insurance
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Construction Laborer
Z & Z Asphalt —Billings, MT
- $32.00 - $43.46 an hour
- Full-time
- Pass drug screening
- No experience needed
- Driver's License
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10h
patient transporter
Intermountain Healthcare —Billings, MT
- $18.40 - $23.92 an hour
- Full-time
- Hybrid work
- Acute care
- 18 years or older
- Hospital
2d
Administrative Assistant 2
State of Montana —Billings, MT
- $23.05 an hour
- Online Application
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
2d
Room Attendant
Kelly Inn —Billings, MT
- $17 an hour
- Part-time
- Customer service
- Hotel
- Entry level
- 401(k) matching
- Opportunities for advancement
Quick Apply
Administrative Assistant I
First Interstate Bank —Billings, MT
- Overtime
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Paid time off
7d
General Manager
My Place Hotels —Billings, MT
- $70,000 - $90,000 a year
- Full-time
- Computer literacy
- Hotel
- Driver's License
- Disability insurance
- Health insurance
Quick Apply

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Office Manager

Confidential
Billings, MT

Quick Apply

Job Details

Full-time
$55,000 - $68,000 a year
2 days ago

Qualifications

Bachelor's degree
Community relationship building

Full Job Description

Office Manager

Reports to: Executive Director

Status: Full-Time, Exempt

Salary: $55,000-$68,000 annually

Position Summary

The Office Manager is a key member of a leadership team and is responsible for ensuring the organization’s administrative and operational systems function effectively, efficiently, and in compliance with applicable requirements.

This position provides leadership and oversight for office administration, operations, regulatory compliance, billing and reimbursement, quality improvement, and internal procedures. The Manager works closely with the Executive Director and senior leadership to strengthen organizational infrastructure, improve service delivery, manage risk, fundraise, and ensure that staff have the systems and resources necessary to serve children and families successfully.

Primary Responsibilities

Organizational and Administrative Operations

Oversee the organization’s day-to-day administrative and operational functions.
Coordinate office operations, purchasing, records management, technology, vendors, and administrative resources.
Support organizational planning, budgeting, contract administration, and strategic initiatives.

Administration and Licensing

Ensure ongoing compliance with Montana childcare licensing regulations, health and safety standards, background-check requirements, training requirements, and required documentation.
Maintain complete and accurate childcare licensing, enrollment, attendance, staffing, inspection, and compliance records.
Manage administrative requirements associated with Early Head Start and Best Beginnings scholarships and other childcare reimbursement programs.

Compliance, Risk Management, and Quality Improvement

Monitor organizational compliance with contracts, licensing requirements, funding agreements, confidentiality requirements, and internal policies.
Maintain organized compliance calendars, documentation systems, and reporting deadlines.
Review documentation for completeness, accuracy, timeliness, and compliance.
Assist with audits, monitoring visits, contract reviews, insurance requirements, and regulatory inquiries.
Identify organizational risks and work with leadership to implement appropriate safeguards and corrective actions.

Billing, Reimbursement, and Financial Administration

Coordinate billing and reimbursement processes for childcare and other eligible services.
Ensure that supporting documentation is complete, accurate, and submitted within required timelines.
Track accounts receivable, denied claims, missing documentation, payment discrepancies, and outstanding reimbursements.
Work with accounting staff, program leaders, contractors, families, and funding agencies to resolve billing issues.
Process accounts payable and accounts receivable, ensuring accuracy and timely payments and collections.
Help develop new reimbursement systems and sustainable revenue opportunities.
Provide operational and financial data to support budgeting, forecasting, grant management, and organizational decision-making.

Fundraising

Assist with fundraising activities, including donor outreach, sponsorship requests, and preparation of fundraising materials.
Support the planning and coordination of fundraising events, campaigns, and community engagement activities.
Maintain accurate donor records, track contributions and pledges, and prepare acknowledgement letters and fundraising reports.

Leadership and Staff Support

Coordinate staff onboarding, required documentation, training records, and administrative orientation.
Promote respectful communication, collaboration, confidentiality, professionalism, and mission-centered service.
Provide guidance to employees regarding administrative procedures, childcare requirements, documentation, and compliance responsibilities.
Serve as a dependable leadership resource when the Executive Director is unavailable.

Family and Community Support

Ensure that administrative systems remain responsive and accessible to the children and families served by Family Tree.
Communicate professionally and compassionately with families, recognizing that many participants are navigating stressful or complex circumstances.
Represent Family Tree professionally with funders, regulatory agencies, vendors, community partners, and other stakeholders.
Support special events, community outreach, resource fairs, and organizational activities as needed.

Qualifications

Bachelor’s degree in business administration, nonprofit management, early childhood education, human services, public administration, or a related field required.
Significant experience in organizational operations, administration, compliance, billing, program management, or a related area.
Experience working in a licensed childcare, nonprofit, social-service, healthcare, or human-services environment strongly preferred.
Knowledge of childcare licensing, enrollment, reimbursement, documentation, and health and safety requirements preferred.
Demonstrated ability to manage multiple operational areas, deadlines, regulatory requirements, and confidential information.
Strong leadership, organizational, communication, problem-solving, and decision-making skills.
Ability to develop systems, improve processes, supervise employees, and work collaboratively across programs.
Commitment to Family Tree Nurturing Center’s mission and to serving children and families with competence, compassion, dignity, and respect.

Pay: $55,000.00 - $68,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

full time jobs in billings mt

Office Manager

Data Entry/Customer Service Rep

Administrative Project Coordinator - Level 1

Retail Sales Associate

Sales Associate - Lawn and Garden

Intake Clerk/Front Desk Receptionist

Membership Data Specialist

Client Care (Entry Level Opportunity)

Material Handler I/II

Office Administrative Assistant

Patient Access Acute Representative

Executive Assistant

Inventory Coordinator

Shipper/Receiver

Construction Laborer

patient transporter

Administrative Assistant 2

Room Attendant

Administrative Assistant I

General Manager

I want to receive the latest job alert for full time in billings mt

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