We are seeking a Procurement and Logistics Assistant (PLA) to provide support to the Procurement Team, assisting in the coordination of deliveries for solar projects in the State of NY. The position is based in our office in Kirkwood.
Position Summary
Highly organized, proactive, and resourceful Procurement & Logistics Assistant to support construction operations in the Kirkwood, NY area.
The ideal candidate is someone who takes initiative, follows through open items, communicates effectively with vendors and field personnel, and is comfortable solving day-to-day problems independently.
Previous experience in the construction industry is strongly preferred. Candidates should have enough familiarity with construction operations to understand common terminology related to construction equipment, electrical materials and tools, and construction drawings.
Key Responsibilities
Procurement & Purchasing
- Create and process purchase orders (POs). Track PO approvals and follow up as necessary.
- Communicate with vendors to confirm pricing, quantities, availability, and delivery dates.
- Assist with supplier setup, credit applications, and ongoing supplier management.
- Obtain and organize purchasing information and supporting documentation.
- Assist with purchasing construction materials, including but not limited to:
- Electrical materials
- Fencing materials
- Concrete
- Stone
- Erosion-control materials
- Other construction and project materials as required
Logistics & Delivery Coordination
- Schedule material and equipment deliveries with vendors.
- Track shipments and monitor estimated delivery dates.
- Follow up on delays, shortages, damaged materials, and other delivery issues.
Equipment, Rentals & Maintenance
- Coordinate purchases and rentals of construction equipment and tools.
- Assist with coordinating equipment needs between projects.
Invoice & Accounting Support
- Identify and resolve invoice, PO, pricing, quantity, and receiving discrepancies.
- Communicate with vendors and internal personnel to obtain missing documentation or corrections.
- Maintain organized purchasing and transaction records.
Software & Technology
The successful candidate should be comfortable working with technology and learning new systems. Experience with the following is preferred:
- Procore
- Microsoft Excel, Outlook, Word, Sharepoint
- Microsoft task-management and collaboration tools
- Other Microsoft 365 applications
Strong Excel skills and the ability to accurately maintain purchasing, inventory, and logistics information are especially valuable.
Qualifications
- Previous experience in construction, procurement, logistics, purchasing, warehouse operations, project coordination, or a related field is preferred.
- Familiarity with construction terminology, materials, tools, and equipment.
- General understanding of electrical construction materials and terminology is strongly preferred.
- Ability to review and understand basic construction drawings and project documentation.
- Strong organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and follow open items through completion.
- Strong attention to detail, particularly when working with quantities, pricing, purchase orders, deliveries, and invoices.
- Comfortable communicating directly with vendors, suppliers, field personnel, and internal team members.
- Proficiency with Microsoft Office/Microsoft 365 applications.
- Experience with Procore is preferred but not required if the candidate has the ability and willingness to learn.
Ideal Candidate
We are looking for someone who is proactive rather than reactive. The right person will not simply wait to be given the next task. They will recognize when something needs attention, follow up on outstanding items, seek out information, and take appropriate action to keep purchasing and logistics moving.
The ideal candidate will be:
- Highly organized and detail-oriented.
- Dependable and consistent with follow-through.
- Resourceful and comfortable finding solutions.
- Able to take initiative and work independently.
- Comfortable working in a fast-paced construction environment where priorities may change.
- Capable of communicating professionally but persistently with vendors and subcontractors to negotiate cost/pricing.
- Able to anticipate upcoming material, equipment, and logistical needs.
- Willing to learn new materials, equipment, processes, and software.
Preferred Additional Skills
- Construction or electrical construction experience.
- Procurement or purchasing experience.
- Logistics, warehouse, or inventory experience.
- Experience working with construction vendors and suppliers.
- Experience using Procore.
- Experience reviewing construction drawings or material lists.
- Spanish-language proficiency is beneficial but not required.
Work Schedule & Location
This is a full-time, 40-hour-per-week position based in the Kirkwood, New York area.
The position supports active construction operations and requires regular coordination with project teams, vendors, suppliers, and warehouse personnel.
Requirements:
- Bachelor’s degree and experience at least 2 years in purchasing and logistic field.
- Experience with shipments and delivery.
- Experience with import good from overseas.
- Experience and/or knowledge with electrical materials and equipment distribution.
- Experience and/or knowledge in solar energy is highly valued.
- Well organized and methodic.
- Highly motivated, team player, quick learner, independent, detail and process-oriented.
- Procore software will be used in the daily tasks.
- Excellent communication skills.
- Excellent Microsoft Office skills (Excel, Word, PPT).
Benefits offered:
- Major Health, Dental and Vision Insurance
- Paid Time Off
- Sick Time Off
- Holiday Pay
- 401K Plan
- Basic Life Insurance
- Voluntary Life Insurance
- Short Term Disability
- Accident, Hospital and Critical Illness Insurance
- Flexible Spending
- Identity Theft Protection
- Legal
Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have any experience in solar energy and/or construction jobs? If so, please indicate.
Experience:
- logistics/purchasing: 3 years (Required)
Language:
Work Location: In person
