FACILITIES MANAGER
SHIFT:
8:00 AM-4:30 PM; on-call as required, weekends and holidays as needed, emergency call back as needed, routinely scheduled visits to satellite campuses (maybe overnight).
DEPARTMENT:
Plant Operations
JOB RELATIONSHIP:
Supervised By: Chief Operations Officer
Workers Supervised: Director of Plant Operations, Plant Operations Assistant, Maintenance, Grounds, and Security Personnel
Works Closely With: Executive Director of Retirement Living, Administration, Department Directors, outside architects, engineers, contractors, and regulatory agencies
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s Degree in Engineering, Facilities Management, Construction, or another related field preferred
- 5 years of progressively responsible facilities management experience preferred
- Experience managing healthcare, senior living, educational, or institutional campuses preferred
- Demonstrated experience managing construction and capital improvement projects preferred
- Knowledge of building systems, infrastructure management, Life Safety Code, OSHA, and healthcare regulations preferred
- Experience with and knowledge of computers
- Good physical health condition and pass a physical examination
- Preferred certifications (any): Certified Healthcare Facility Manager (CHFM), Certified Facility Manager (CFM), Project Management Professional (PMP), OSHA Safety Certification
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Strategic Facilities Management
- Develop and implement long-range facility maintenance and asset management plans.
- Establish preventive and predictive maintenance strategies in collaboration with the Plant Operations Director.
- Evaluate facility systems and infrastructure to identify repair, replacement, and modernization needs.
- Maintain comprehensive records of facility assets, warranties, inspections, and life-cycle replacement schedules.
Capital Planning and Construction Management
- Develop and manage capital improvement plans for campus facilities and infrastructure.
- Oversee renovation, expansion, and new construction projects from planning through completion.
- Coordinate architects, engineers, consultants, contractors, and regulatory agencies.
- Review project specifications, budgets, schedules, change orders, and contract compliance.
- Ensure construction activities minimize disruption to residents and campus operations.
- Participate in project design and master planning for future campus growth.
Infrastructure and Utilities
- Oversee the management of campus infrastructure, including the water tower, water distribution systems, roadways, parking lots, drainage systems, utility systems, emergency power equipment, etc.
- Coordinate major repairs and replacement of critical infrastructure.
- Monitor utility consumption and recommend energy efficiency improvements.
Regulatory Compliance
- Ensure facilities comply with all applicable federal, state, and local regulations.
- Coordinate Life Safety Code compliance, environmental compliance, OSHA requirements, CMS standards, and state licensing requirements.
- Lead facility readiness for surveys and inspections.
- Maintain required documentation for regulatory agencies and accreditation organizations.
Budget and Asset Management
- Develop annual capital and facilities budgets.
- Assist with operating budget planning for facility-related expenditures.
- Analyze repair versus replacement decisions using life-cycle costing.
- Develop, negotiate, administer, and maintain service contracts for facility-related systems and services, including HVAC, elevators, fire protection, generators, landscaping, pest control, waste management, utility services, and other contracted vendors.
- Conduct periodic vendor evaluations to ensure quality, responsiveness, regulatory compliance, and cost-effectiveness.
- Solicit competitive bids and requests for proposals (RFPs) for contracted services, capital projects, and major equipment purchases.
- Review and approve invoices, verify contract deliverables, and resolve service or billing discrepancies.
Collaboration with Plant Operations
- Work closely with the Plant Operations Director to prioritize facility improvements and major repairs.
- Provide technical guidance and planning support for complex maintenance projects.
- Assist in evaluating maintenance trends and identifying opportunities to improve reliability and efficiency.
- Support emergency response planning and recovery efforts.
- Provide systems oversight campus-wide to include emergency generators, oxygen, sewage/water, fire alarm/sprinkler, door-locking, laundry, kitchen, telephone, including commercial and residential, etc.
- Oversight of workers’ compensation within the department in cooperation with HR and Corporate
- Promote safety in all areas of the Plant Department and other departments as observed
- Schedule interdepartmental training programs as needed
- Utilize policies and organizational guidelines regarding all risk management issues
- Respond to emergencies, i.e. fire, loss of power, HVAC, sewer, etc. including managing emergency response for Plant Operations during nights, weekends and holidays as needed
- Manage, oversee, and participate in plant functions in Macon to include overseeing projects, contract work, preventative maintenance, and repairs, assigning staff for day trips as needed, and regular communication with Facility Administrator and Plant Director to help address community/facility needs.
Safety and Risk Management
- Participate in emergency preparedness planning.
- Coordinate inspections of fire protection systems, generators, and critical building systems.
- Identify facility-related risks and recommend corrective actions.
Other
- The associate is authorized to have very limited access to resident health information as needed to provide treatment, for billing purposes, or for healthcare operations.
- Other duties may be assigned
