Top 26 Construction administrator / executive assistant Jobs in Boston, Ma

Construction Administrator
Goodwin Recruiting —Burlington, MA
- $75,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Construction Administrator / Executive Assistant
Reframe Systems —Boston, MA
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Mid-level
CONSTRUCTION ADMINISTRATOR
Flansburgh —Boston, MA
- Email
- Office
- Bachelor's degree
- Team management
- Health insurance
- Dental insurance
Construction Operations Coordinator
Dacon —Natick, MA
- $65,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Construction Office Administrator / Bookkeeper
MML CONSTUCTION LLC —Weymouth, MA
- $22 - $35 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- Flexible schedule
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1d
Front Desk/ Administrative Coordinator
Cruz Management Company Inc —Boston, MA
- $20 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
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Field Administrator (Heavy Civil Construction)
Skanska USA —Lowell, MA
- $61,525 - $92,115 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Dental insurance
- 401(k)
2d
Safety & Quality Administrative Professional (Entry Level)
Lee Kennedy Co. Inc. —Quincy, MA
- $55,000 - $75,000 a year
- Full-time
- Construction site
- Office
- Communication skills
- Profit sharing
- Health insurance
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3d
FEC Procurement Administrative Specialist
Turner Construction Company —Boston, MA
- $55,000 - $100,000 a year
- Construction site
- Mid-level
- Ability to climb stairs
Office Administrator
Blue Castle Agency —Boston, MA
- $18 - $23 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
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Junior Systems Administrator (00586)
PMA Consultants Careers —Boston, MA
- $82,749 - $97,230 a year
- Extended hours
- Hybrid work
- Computer literacy
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
1d
Operations Assistant, FID
J.C. Cannistraro LLC —Boston, MA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Assistant (Burlington, MA)
AHA Consulting Engineers, Inc. —Burlington, MA
- $37,440 - $51,000 a year
- Full-time
- Hybrid work
- Customer service
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
6d
Administrative Operations Coordinator
Halco Kitchen & Bath —Malden, MA
- $50,000 - $60,000 a year
- Full-time
- Mid-level
- Residential
- 2 years
- Paid holidays
- Paid time off
Quick Apply
Accounts Payable Administrator
Onyx Corporation —Acton, MA
- Full-time
- Office
- Finance
- High school diploma or GED
Quick Apply
4d
Office Administrator
JMS Masonry LLC —Woburn, MA
- $20 - $25 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
13d
Office Manager/Bookkeeper
Advanced Building Services LLC —Natick, MA
- $25 - $28 an hour
- Part-time
- Customer service
- Medical office experience
- Mid-level
Quick Apply
9d
Customer Support Trainee
Yanow, Inc. —Stoughton, MA
- $40,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d

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Construction Administrator
Goodwin Recruiting —Burlington, MA
This position requires strong construction industry experience with Accounts Payable, Accounts Receivable, project billing, certified payroll, OCIP…
$75,000 - $85,000 a year
Quick Apply
2d
Construction Administrator / Executive Assistant
Reframe Systems —Boston, MA
Experience in construction administration, project coordination, or a related field. We are looking for a sharp, organized professional to support both field…

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Construction Administrator
Romanoff Group of Companies —Gahanna, OH
A Construction Administrator is responsible for processing permits and billing, project document filing, overseeing prevailing wage information, arranging…
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Construction Administrative Assistant
Habitat for Humanity MidOhio —Columbus, OH
Valid Ohio driver's license preferred. Associate degree in Business Administration, Construction Management, or related field preferred.
$23.50 - $25.50 an hour
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10d

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Construction Administrator

Goodwin Recruiting -
Burlington, MA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Accounting experience within construction industry
Accounts receivable management
Construction industry experience
Payroll processing

Full Job Description

The Construction Project Administrator is responsible for the financial, administrative, and operational support of commercial construction projects from project award through closeout. This role serves as the central point of coordination between Project Managers, Accounting, Operations, subcontractors, vendors, and clients to ensure projects remain financially accurate, contractually compliant, and administratively organized.

This position requires strong construction industry experience with Accounts Payable, Accounts Receivable, project billing, certified payroll, OCIP administration, AIA contract documentation, lien waivers, payment applications, billing portals, contract administration, payment bonds, and construction accounting processes. The Construction Project Administrator plays a key role in maintaining project cash flow, supporting compliance, and ensuring timely financial reporting.

Essential Job ResponsibilitiesProject Administration

Manage project setup from contract award through closeout.
Create and maintain complete electronic and hard-copy project files.
Prepare and distribute subcontract agreements, purchase orders, and project documentation.
Track project milestones, deadlines, insurance certificates, permits, and compliance documentation.
Coordinate change orders, contract modifications, and project closeout packages.
Support Project Managers with daily administrative and operational needs.

Accounts Receivable (AR)

Prepare owner billing packages, including AIA payment applications.
Submit invoices through customer billing portals.
Prepare supporting documentation for monthly progress billings.
Monitor payment status and assist with collections and aging reports.
Track retainage and ensure timely release upon project completion.
Coordinate with Finance and Project Managers to resolve billing discrepancies.
Assist with forecasting project cash flow.

Accounts Payable (AP)

Process subcontractor and vendor invoices for accuracy and contract compliance.
Match invoices with purchase orders, contracts, and receiving documentation.
Prepare subcontractor payment applications for approval.
Track payment schedules and ensure timely vendor payments.
Collect and verify lien waivers before payment release.
Reconcile vendor statements and resolve invoice discrepancies.
Assist with month-end AP reporting and accruals.

Construction Accounting & Financial Support

Maintain project budgets and cost tracking information.
Assist with job cost coding and cost allocations.
Review project expenditures for accuracy.
Support month-end and year-end financial close activities.
Generate project financial reports for Project Managers and leadership.
Monitor project commitments, purchase orders, and subcontract balances.
Support audit requests and financial documentation.

Contract Administration

Administer AIA contracts, subcontract agreements, and change orders.
Coordinate payment bond and performance bond documentation.
Track insurance requirements, certificates, and renewals.
Ensure contract compliance with client requirements.
Maintain subcontractor qualification documentation.
Support legal and contractual documentation throughout the project lifecycle.

Certified Payroll & Compliance

Process and review certified payroll reports.
Administer OCIP/CCIP enrollment and compliance.
Maintain prevailing wage documentation.
Monitor subcontractor compliance with labor regulations.
Coordinate audits related to payroll and insurance compliance.
Ensure compliance with federal, state, local, and owner requirements.

Project Closeout

Coordinate final billing and retainage collection.
Assemble warranties, as-built documents, O&M manuals, and closeout packages.
Obtain final lien waivers and releases.
Coordinate final subcontractor payments.
Archive completed project documentation.

Qualifications

3–5+ years of construction project administration experience.
Experience with commercial construction accounting processes.
Strong knowledge of Accounts Payable and Accounts Receivable.
Experience with AIA billing, payment applications, and owner billing portals.
Knowledge of certified payroll and prevailing wage requirements.
Experience with OCIP/CCIP administration.
Understanding of construction contracts, lien waivers, bonds, and insurance requirements.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Experience with construction ERP/accounting software (Sage 300 CRE, Vista, Foundation, Procore, CMiC, Viewpoint, or similar) preferred.
Excellent organizational, communication, and multitasking skills.
High attention to detail and ability to manage multiple projects simultaneously.

Preferred Skills

Commercial construction or electrical contracting experience.
Strong understanding of project cost accounting and job costing.
Experience with subcontract administration and compliance.
Ability to work collaboratively with Project Managers, Finance, Operations, subcontractors, vendors, and clients.
Strong problem-solving and analytical skills with a customer-service mindset.

This position is ideal for an experienced Construction Project Administrator who can combine project coordination, accounting support, contract administration, and compliance management to keep projects running efficiently while supporting accurate financial reporting and healthy project cash flow.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

construction administrator / executive assistant jobs in boston, ma

Construction Administrator

Construction Administrator / Executive Assistant

CONSTRUCTION ADMINISTRATOR

Construction Operations Coordinator

Construction Office Administrator / Bookkeeper

Front Desk/ Administrative Coordinator

Field Administrator (Heavy Civil Construction)

Safety & Quality Administrative Professional (Entry Level)

FEC Procurement Administrative Specialist

Office Administrator

Junior Systems Administrator (00586)

Operations Assistant, FID

Administrative Assistant (Burlington, MA)

Administrative Operations Coordinator

Accounts Payable Administrator

Office Administrator

Office Manager/Bookkeeper

Customer Support Trainee

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