Top 103 Meeting coordinator Jobs in Boston Ma

Meeting Coordinator
WilmerHale —Boston, MA
- $67,500 - $84,000 a year
- Full-time
- Mid-level
- Organizational skills
- Computer skills
- Profit sharing
- Paid holidays
Events Coordinator, Admissions
MIT —Cambridge, MA
- Full-time
- School experience
- Mid-level
- University
Manager, Meetings & Events
Fidelity Investments —Boston, MA
- $74,000 - $141,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Loan repayment program
- Tuition reimbursement
Production Coordinator - Pipeline
Jack Morton Worldwide —Boston, MA
- $30 - $40 an hour
- Hospitality
- Google Workspace
- Research
Quick Apply
Senior Production Coordinator
Jack Morton Worldwide —Boston, MA
- Google Workspace
- Research
- Mid-level
Quick Apply
Event Operations Associate
The Boston Foundation —Boston, MA
- $58,000 - $62,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
2d
Events Specialist
John Hancock Life Insurance Company (U.S.A.) —Boston, MA
- $61,875 - $103,125 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays
3d
Special Events Logistics Manager
Live Nation —Boston, MA
- $64,000 - $80,000 a year
- Full-time
- Hospitality
- Basic math
- Mid-level
- Adoption assistance
8d
Events & Engagement Coordinator
Saint Francis House Inc —Boston, MA
- $56,350 - $61,985 a year
- 8 hour shift
- Marketing
- Customer service
- Research
- 403(b) matching
- Disability insurance
7d
Senior Events Manager
Marriott International, Inc —Boston, MA
- $85,000 - $109,000 a year
- Full-time
- No experience needed
- Mid-level
- Hotel
7d
Events Coordinator - Cambridge, MA
Cambridge Innovation Center —Cambridge, MA
- $55,000 a year
- 8 hour shift
- Writing skills
- Data analysis skills
- 21 years or older
- Disability insurance
- Health insurance
Events Coordinator - Cambridge, MA
CIC —Cambridge, MA
- $55,000 a year
- 8 hour shift
- Writing skills
- Data analysis skills
- 21 years or older
- Disability insurance
- Health insurance
Quick Apply
CNSP Events Planner 2
MIT —Cambridge, MA
- Part-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- 3 years
3d
Events Manager
The Emerald Necklace Conservancy —Boston, MA
- From $70,000 a year
- Weekends as needed
- Hybrid work
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Event Manager
Fidelity TalentSource —Boston, MA
- $40 - $50 an hour
- Mid-level
- 3 years
- Bachelor's degree
Event Manager Boston, MA
Cohera —Boston, MA
- $60,000 - $75,000 a year
- Overtime
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Operations Director - Audio Visual, Event Technology
Pinnacle Live —Boston, MA
- $100,000 - $115,000 a year
- 3 years
- Hotel
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
Venue Sales Manager relevant experience required
The Catered Affair —Boston, MA
- $80,000 - $100,000 a year
- Weekends as needed
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Independent Wedding Sales Consultant (1099 Contractor)
MIT Endicott House —Dedham, MA
- Weekends as needed
- Hybrid work
- Mid-level
- Business development
- Contracts
- Flexible schedule
Quick Apply
Education Event Planner
Straumann —Andover, MA
- $55,000 - $60,000 a year
- Weekends as needed
- Hybrid work
- Sales
- Marketing
- Mid-level
- Health insurance
- Dental insurance

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meeting coordinator jobs near boston ma

Meeting Coordinator

WilmerHale -
Boston, MA

Apply Now

Job Details

Full-time
$67,500 - $84,000 a year

Benefits

Profit sharing
Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Computer skills

Full Job Description

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

About the Role

Provides courteous and efficient service to both clients and staff for coordination of onsite meetings. Coordinates with conference room planners for daily requirements, office specific needs and updates in the conference room software.

What You Will Be Doing

Reviews monthly/weekly conference room meeting schedule to determine meeting needs.
Coordinates internal meetings and special events, working with event owners and contacts. Proactively initiates contact with internal event owners on upcoming/potential events.
Works with meeting owners and contacts to plan special events and meetings.
Works with food service vendor to provide special menus, linens, china etc. as needed.
Contacts meeting owners as necessary to finalize and confirm meeting details. Checks meeting services prior to meetings to ensure all requirements are established and ready.
Holds weekly meetings with facilities, BSC Conference Room Planners, Food Service and IS to review the upcoming week’s details.
Liaises with Conference Room Planners, as needed, to confirm meeting details and update office information in scheduling system.
Reviews invoices related to meetings and events for accuracy, and submits same for payment including food service catering, subsidy invoices and outside billing.
Assists with monthly and annual events by planning themes, ordering décor, working with vendors, and planning menus.
Builds invitations for assigned events and incorporates software to track RSVPs. May also be called on to assist with building invitations for Client Development events or webinars.
Assists with external events to include managing RSVPs, the RFP process, event collateral, event staffing, registration, etc.
Handles special requests and/or problems and recommends appropriate solutions.
Assumes additional responsibilities as assigned including support to the Boston operations department as needed; works closely with Office Administrator / Director and Operations / Administrative group for local standards, budgeting and workflow.
Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented (“can-do”) approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.

Required Skills

What You Will Bring to This Position

Excellent computer, communication and organizational skills.
Ability to work independently, with minimum supervision.
Flexibility to adjust work schedule to meet immediate demands
Ability to work under pressure and complete assigned task on a timely basis.
Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.

Required Experience

Minimum 1-year experience in a professional environment.
Meeting coordination experience preferred.

Education

B.A. degree preferred

Why Join Us?

A values‑driven firm that fosters collaboration and respect
The hiring range for this position is $67,500 - $84,000 annually, with final compensation based on experience, qualifications and internal equity.
This position is eligible for a Hybrid Schedule
Medical, dental, and vision insurance
401(k) with company match and profit-sharing options
Paid time off and holidays

For additional information about our benefits, please click here

Our Commitment

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here.

#L1-AF1

#L1-Hybrid

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

Job Location

Boston, Massachusetts, United States

Position Type

Full-Time/Regular

Salary

67,500.00 - 84,000.00 USD

Apply Now

Refine Your Search

meeting coordinator jobs in boston ma

Meeting Coordinator

Events Coordinator, Admissions

Manager, Meetings & Events

Production Coordinator - Pipeline

Senior Production Coordinator

Event Operations Associate

Events Specialist

Special Events Logistics Manager

Events & Engagement Coordinator

Senior Events Manager

Events Coordinator - Cambridge, MA

Events Coordinator - Cambridge, MA

CNSP Events Planner 2

Events Manager

Event Manager

Event Manager Boston, MA

Operations Director - Audio Visual, Event Technology

Venue Sales Manager relevant experience required

Independent Wedding Sales Consultant (1099 Contractor)

Education Event Planner

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