Staff Accountant (Bozeman, MT)
(17413)
At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.
Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.
Job Summary
- To record all debtor ledger accounts, issue invoices. To check pro-forma invoices, statement of accounts, collection of outstanding accounts including credit card and employees’ personal accounts. To assist Accountant to enforce and ensure that all finance objectives are achieved and policies are followed, with regard to Accounts Receivable. Perform daily income audit and send out daily revenue reports to the operation. Reconcile assigned balance sheet accounts and assist in the month end closing of the books.
Key Duties and Responsibilities
- Prepare Accounts Receivable invoices according to arrival and send invoices to concerned Accounts Receivable daily (With in 24Hours).
- Ensures that all transfers to City Ledger through Income Auditor do agree with the control account.
- Ensures those room rates charged to travel agents are in accordance with the respective contracts.
- Immediately sort out any disputes or discrepancies in rates/ or charges with Financial Controller and pass necessary rebates.
- Update the Accounts Receivable invoices in excel sheets correctly and promptly according to the invoice dispatch.
- Prepare and send out Accounts Receivable outstanding statement monthly.
- Maintain the Accounts Receivable ledger below 60 days outstanding above 93% of the total outstanding.
- Attending weekly credit meeting (In the absence of Financial Controller) and highlighting to Director, Finance the outstanding issues from the collection.
- Check all Pro-Forma invoices before reservations sends out to clients.
- Process all commissionable agents’ commission through “Onyx” on a timely manner, and inform the concerned agent once commission is processed and keep a proper record on this.
- Process all “Skywards” miles report on a weekly basis and keep a proper record on this to cross check the payment, once receive invoice from “Skywards”.
- Check and file all departure Guest Registration Card according to departure date.
- Check all credit card transactions of the day and postings in the system (both Opera and Symphony) according to the bank statement on a daily basis and highlight any discrepancies to Financial Controller to take action.
- Pre pare staff city ledger account on a monthly basis and submit the detailed deduction list to payroll.
- Attend to all inquiries raised by customers relating to payment terms and requests for special billings promptly, professionally and courteously in the absence of the Financial Controller.
- Maintain all documents in proper filing system with easy reference, following the resorts SVS filing system.
- Assist Financial Controller for month end closing (A/R reconciliation, commission reconciliation, moth end provisions, month end JV’s etc.).
- Assist Financial Controller for payment follow-up from Accounts Receivables and handing and shorting out discrepancies related to invoices.
- Maintain full confidentiality over Resorts’ Financial status and other matters as instructed by the Director, Finance.
- Perform Income auditor daily and distribute daily revenue report to the operation, prepare the month end reports (Statistical).
- Reconcile credit cards on a daily basis with the bank and keep Financial Controller informed for any discrepancies and clear them timely.
- Response to all credit card chargeback inquiries timely and keep Financial Controller informed for any loss of credit card chargeback
- Perform any additional duties and/or special projects as requested by the Financial Controller.
Skills, Experience & Educational Requirements
- Knowledge in PMS OPERA/POS SYMPHONY/SPA SOFTWARE ZENOTI
- Advance Knowledge in Microsoft Excel
- Minimum one year experience in Resort/Hotel
- Accounting or business degree is preferred
Benefits
- Medical insurance - 80% of premium paid by employer
- Health Savings Account with $50 employer contribution per pay period
- Dental, vision & life insurance - 100% of premium paid by employer
- 5 weeks of PTO (Paid Time Off)
- 8 paid holidays
- Uniform provided & complimentary laundering
- Complimentary transportation to/from resort
- Complimentary meal per shift
- Discounts at F&B outlets on property
- 14 nights per year at $100/night* at Kerzner Properties worldwide
- Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 reimbursement towards gym membership
Physical Requirements
The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:
- Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods
- Frequent bending, twisting, stooping, reaching, and pulling
- Lifting and carrying of loads weighing up to 30 pounds
- Remaining in a stationary position for long periods
- Constantly operating a computer and other office productivity machinery
- Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
