JOB SUMMARY:
The Senior Accountant is responsible for managing the financial
operations to ensure accurate, compliant and timely financial reporting. Ensuring
compliance with accounting standards and completing all accounting responsibilities
below in a timely manner in coordination with the Finance department team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Overall responsibility for the reconciliation and accuracy of the general ledger balances.
· Prepare all schedules and data for the Medicare and Medicaid Cost Report completion. Provide auditors with all schedules as requested.
· Complete all month-end closing responsibilities as listed on the month-end closing schedule in coordination with the Chief Financial Officer.
· Must attend all mandatory in-service and department-specific meetings/training.
· Practice safe working habits at all times. Bring any safety concerns to the attention of Supervisor immediately.
REQUIREMENTS
- The Senior Accountant will have at least 5 years’ experience in accounting and Healthcare accounting experience is a plus.
- 4-year or greater college degree with a focus in accounting, finance or related degree program.
- Advanced Excel skills experience, specifically in pivot tables, vlookup and other advanced functions to be successful.
- See the following pages for Physical & Mental requirements, Culture Expectations and Infection Control/Standard Precautions information
Billing software Responsibilities & Reporting:
· Post all cash deposits and cash refunds for the Manor and Independent Living residents.
· Add any new GL accounts to the GL and Billing Software chart of accounts for new charge codes created by billing.
· Complete and submit monthly AHCA facility quality assessment fee reporting for non-Medicare days. GL code and submit to AP for Healthcare Administrator’s approval and AP payment.
· After notification from Health Center billing, GL code the following AP invoices and submit to AP for Healthcare Administrator’s approval and AP payment:
- Lab services
- Xray, Ultrasound, Cardiac diagnostic tests
- Pharmacy services
· Load billing EFT's to the bank for the Nursing Home, Assisted Living and Independent Living.
· After notification from billing staff, run all Billing Software monthly close reports, extract journal entry to post to GL Software and close AR/Billing/Cash in Billing Software for the Health Center, Manor and Independent Living.
· Run and send Rehabilitation and Customer Statistic Reports to Healthcare Administrator and CFO.
General Ledger software responsibilities & reporting:
· Annually prepare & create all recurring journal entries for the new fiscal year once the new fiscal year budget has been approved by the Board.
· Monitor daily cash activities for all operating bank accounts with activity. Update weekly cash projection file with all bank activity for 3 operating bank accounts and update/forecast any future bank activity once a week.
· Post all cash deposits for Properties in GL Software (to include all cash deposits and transfers that fall outside billing).
· Post journal entries for withdrawals from main Properties operating accounts for all Banking Accounts to include all payroll transfers, 941 tax deposit payments, Retirement Plan 403(b) transfers, bank fees, automatic credit card payments and any other withdrawals.
· Reconcile all cash accounts monthly, do bank reconciliation in GL software and update after notification AP is closed. Run monthly close report and close Properties Cash module in GL.
· Request PayPal statements quarterly from CFO. Review, prepare and post any fees to reconcile account.
· After notification, run monthly close reports and close Donor Development module in GL.
· Prepare and email corporate credit card holders their monthly charges for GL coding. Prepare accrual and post journal entry to GL software.
· Prepare and post monthly Life Lease Closings journal entry in GL software.
- CFO will complete the Life Lease payout worksheets to review and will use to post Journal Entry from each worksheet.
- CFO will update Entrance Fee amortization software changes monthly. After notification from CFO, prepare and post the monthly termination and amortization income journal entry.
· After notification from CFO, prepare and post all journal entries for all investments schedules updated.
Quarterly - Review and create fixed assets from capital project account 18300, fixed asset clearing account 17000 and CIP accounts 18100, 18200 & 18500. Prepare journal entry, post and manually create fixed asset(s) by line through journal entry by classifying fixed asset class, location and useful life.
· Monthly, review, prepare and post journal entry for CIP IL refurbishments 10-00-18400 for IL units closed and adjusted. Manually prepare journal entry and manually create/adjust fixed asset(s) through journal entry and classify fixed asset class, location and useful life.
· Run and post monthly depreciation for fixed assets in GL software.
· Once fixed assets and depreciation are reconciled to fixed asset master listing and after notification of AP being closed, close fixed asset module in GL.
· Review, prepare and post journal entry to expense prepaid liability insurance and bond interest and premium monthly.
· Prepare all journal entries for the Health Center to include ALF Dietary Allocation, Therapy Exercise classes for IL Residents, Dietary Special Events and Beauty Shop charges (IL residents using HC beauty shop).
· Acquire inventory from Health Center for December and June for cost reports and prepare and post journal entry. Acquire inventory from Community Center Dietary for June and prepare and post journal entry.
· Prepare and post journal entries for reclasses, accruals and reversals. Post all journal entries including those suggested by CFO after review.
Monthly – Review and reconcile normal Balance Sheet accounts. Prepare any reclasses or correction journal entries.
Monthly - Update and prepare Capital Project Spending Report for CFO reporting.
· After notification, run monthly GL close reports in GL software and close period.
· Special projects as time permits. (Past projects completed: implement and set up Matrix fixed asset module and move fixed assets from Excel spreadsheets to Fixed Asset module; Set up credit card payment processing and procedures for guest room charges.
Pay: From $70,000.00 per year
Benefits:
- 401(k) matching
- 403(b)
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Experience:
- accounting and Healthcare Specific Accounting: 5 years (Preferred)
Work Location: In person
