Top 68 Executive assistant Jobs in Brandon Fl

CEO Executive Administrative Assistant
Confidencial —Tampa, FL
- $100,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
3d
Executive Assistant
Tampa Bay Buccaneers —Tampa, FL
- Extended hours
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant III
Inovalon —Tampa, FL
- $36.92 - $52.88 an hour
- Hybrid work
- 7 years
- Microsoft Excel
- Office
9d
Executive Assistant to EVP, President of the Moffitt Foundation
Moffitt Cancer Center —Tampa, FL
- $26.96 - $41.15 an hour
- Full-time
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Executive Administrative Assistant
Ishwara Global Ventures —Tampa, FL
- $65,000 - $85,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Chief of Staff - Apprenticeship (Early Career Professional)
The Baldwin Group —Tampa, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
Executive Assistant
Mattamy Homes —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Marketing Executive Assistant
U-Haul —Brandon, FL
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Paid holidays
- Health insurance
Business Operations Coordinator & Executive Assistant
New York Life —Tampa, FL
- $54,500 - $77,500 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Mid-level
- 3 years
- Loan repayment program
- Adoption assistance
Executive Assistant
Schellman —Tampa, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
14d
Executive Administrative Assistant
McNichols —Tampa, FL
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Quick Apply
Administrative / executive assistant
Structural Engineering and Inspections —Lutz, FL
- Full-time
- Microsoft Outlook
- Inventory management
- Writing skills
- 401(k)
Administrative Assistant - Operations & Supply Chain
Fanatics Commerce —Tampa, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
9d
Executive Assistant / Office Manager
Global Ordnance LLC —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
9d
Admin Assistant
Orlando Health —Lakeland, FL
- Full-time
- Research
- Mid-level
- Office
Personal Assistant to Executive
Monk Law Group, PLLC —Lakeland, FL
- Full-time
- Driver's License
- Organizational skills
- Reliable transportation
- Paid holidays
- 401(k) matching
Quick Apply
EXECUTIVE ASSISTANT TO OWNER
ARI GLOBAL —Tampa, FL
- $55,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
16h
Executive Assistant
AppraisalVison —Saint Petersburg, FL
- Hybrid work
- Mid-level
- 3 years
- Bachelor's degree
Executive Assistant-Commercial Banking
BankUnited, N. A. —Tampa, FL
- Research
- Mid-level
- Office
10d
Executive Administrative Assistant 1 - Human Resources
LifeLink Foundation, Inc. —Tampa, FL
- Microsoft Excel
- 5 years
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
14d

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CEO Executive Administrative Assistant

Confidencial
Tampa, FL

Quick Apply

Job Details

Full-time
$100,000 - $120,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount

Qualifications

Microsoft Excel
Zoom
Executive administrative support
Multi-line phone systems
Video conferences (communication methods)
Office management

Full Job Description

CEO Executive Administrative AssistantJob Overview

We are seeking a highly organized, proactive, and detail-oriented CEO Executive Administrative Assistant to provide high-level administrative and operational support to the CEO and executive leadership team.

This position is responsible for managing the CEO’s calendar and communications, tracking executive action items, coordinating projects and meetings, preparing reports and presentations, and ensuring timely follow-up with senior leaders, vendors, and other key stakeholders.

The ideal candidate is a confident professional who can manage competing priorities, handle confidential information with discretion, communicate effectively, and anticipate the needs of the CEO in a fast-paced environment.

Key Responsibilities

1. Executive Action-Item Management

Maintain and monitor an executive action-item tracker.
Follow up with CFO, Controller, MAPs, VP of Business Development, corporate staff, dealership leaders, and vendors.
Ensure deadlines, commitments, and follow-ups are completed on time.
Identify outstanding items and escalate issues when necessary.

2. CEO Calendar & Time Management

Manage the CEO’s calendar, meetings, appointments, and travel using Microsoft Outlook and related productivity tools.
Prioritize requests for the CEO’s time from executives, bankers, attorneys, vendors, customers, and other stakeholders.
Minimize scheduling conflicts and missed handoffs.
Ensure important communications receive timely responses.

3. Executive Communications

Draft and proofread emails, announcements, memos, correspondence, and presentations.
Prepare meeting agendas, notes, and executive summaries.
Draft follow-up communications on behalf of the CEO while maintaining the CEO’s communication style and voice.
Coordinate communication between the CEO, executive leadership, dealerships, and corporate teams.

4. Executive Reporting & Dashboards

Ensure required reports are completed and presented to the CEO on schedule.
Manage special reports through dealer operations software.
Review executive summaries for accuracy, completeness, and clarity.
Distribute and track CEO notes and follow-up items resulting from reports and meetings.

5. Leadership & Stakeholder Coordination

Coordinate communication and follow-up with senior leadership and key external stakeholders.
Manage requests and ensure appropriate handoffs between departments.
Support relationships with financial institutions, attorneys, vendors, customers, and other business partners.
Maintain a high level of professionalism and responsiveness at all times.

6. Contests, Incentives & Executive Trips

Track individual and team results for MAG contests and incentive programs.
Communicate results and updates to appropriate personnel.
Coordinate contest and incentive logistics.
Assist with planning and coordinating executive and employee trips.

7. Executive Office Administration

Maintain an organized, professional, and well-stocked executive office.
Coordinate office needs with janitorial and support teams.
Ensure confidential documents are properly handled and disposed of.
Maintain records, files, and executive documentation.
Ensure office displays and memorabilia are properly maintained.

8. Executive Processes & Confidential Information

Maintain and continuously improve the MEOS Manual and executive administrative procedures.
Manage recurring executive processes, including financial statements, performance reviews, FABS, inventory management, and other reporting requirements.
Maintain strict confidentiality regarding financial, personnel, customer, and business information.
Coordinate effectively with the CEO’s Personal Assistant and other administrative personnel.

9. Meetings, Events & Projects

Plan and coordinate executive meetings, company events, conferences, and business activities.
Prepare agendas, materials, logistics, and follow-up documentation.
Track project deadlines and deliverables.
Collaborate with cross-functional teams to ensure projects remain on schedule.

10. Administrative & Operational Support

Prepare, proofread, transcribe, and organize business documents and presentations.
Manage filing systems, correspondence, phone communications, and other administrative functions.
Assist with basic financial and data-entry tasks, including QuickBooks when needed.
Provide general administrative support to ensure efficient executive operations.

Qualifications & Skills

Proven experience supporting a CEO, President, C-suite executive, or senior leadership team.
Exceptional organizational and time-management skills.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Excellent written and verbal communication skills.
Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
Experience with Zoom, Microsoft Teams, and other business productivity tools.
Strong calendar management, scheduling, and business travel coordination skills.
Professional phone etiquette and strong interpersonal skills.
Ability to handle highly confidential information with discretion and integrity.
Strong follow-up and accountability skills.
Experience coordinating meetings, events, projects, and executive-level communications.
Ability to work independently, anticipate needs, and take initiative.
Familiarity with QuickBooks or other accounting software is a plus.
Experience in automotive retail, dealership operations, or a multi-location business environment is preferred.

Ideal Candidate

The successful candidate will be proactive, highly dependable, discreet, organized, and results-oriented. They must be comfortable holding others accountable for deadlines, communicating with senior executives and external stakeholders, and anticipating the CEO’s needs before they arise.

This is a high-trust position requiring excellent judgment, professionalism, confidentiality, and the ability to operate independently in a demanding executive environment.

Benefits

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Work Location: In Person

Pay: $100,000.00 - $120,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in brandon fl

CEO Executive Administrative Assistant

Executive Assistant

Executive Assistant III

Executive Assistant to EVP, President of the Moffitt Foundation

Executive Administrative Assistant

Chief of Staff - Apprenticeship (Early Career Professional)

Executive Assistant

Marketing Executive Assistant

Business Operations Coordinator & Executive Assistant

Executive Assistant

Executive Administrative Assistant

Administrative / executive assistant

Administrative Assistant - Operations & Supply Chain

Executive Assistant / Office Manager

Admin Assistant

Personal Assistant to Executive

EXECUTIVE ASSISTANT TO OWNER

Executive Assistant

Executive Assistant-Commercial Banking

Executive Administrative Assistant 1 - Human Resources

I want to receive the latest job alert for executive assistant in brandon fl

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