Who We Are:
The College of Engineering and Applied Sciences (CEAS) at Stony Brook University is a world-class professional school. The CEAS Undergraduate Student Office (USO) is the home for the approximately 4,100 undergraduate students in our thirteen undergraduate degree programs, offering both academic and student affairs services to support these students from the point of interest through graduation and beyond. The CEAS USO prides itself in upholding the mission to support the future change-makers of the world by offering holistic support and services that range from expert personalized degree planning, proactive advising initiatives, peer mentoring, hosting annual events and traditions and advising and supporting our student organizations and leaders. With a collaborative team-based approach, the CEAS USO empowers our students and demonstrates our commitment to supporting our diverse student body.
We invite you to join our team in a time of exciting change and growth as we continue to lead innovative efforts at Stony Brook University.
Required Qualifications (as evidenced by an attached resume):
Bachelor’s Degree (foreign equivalent or higher). One [1] year of full-time experience working with students in an academic setting. Highly proficient professional experience in word processing, spreadsheet management, electronic messaging and internet applications.
Preferred Qualifications:
Master’s Degree (foreign equivalent or higher) in higher education, student affairs, social work, counseling or related discipline. Experience in academic advising, working with undergraduates. Experience working with an engineering student population and/or knowledge of engineering disciplines. Experience interacting with a diverse student population, including international students. Experience coordinating programs and/or events. Experience teaching student-development courses, facilitating workshops or leading presentations.
Brief Description of Duties:
The CEAS International Student Success Coordinator works with F-1 undergraduate students in the College of Engineering and Applied Sciences (CEAS) and coordinates efforts that support their academic and personal success. The advisor provides high quality proactive academic advising; develops realistic academic road-maps to graduation with students; helps students navigate the University; refers students to other relevant advising departments; and connects students to appropriate campus support resources. The advisor assists with retention-related tracking, reporting, and outreach to support students toward graduation. This position is an active leader and participant in assisting with the orientation and registration process for international freshmen and transfer students, planning events and activities throughout the year, developing and implementing advising success strategies for international students in academic jeopardy, and building connections with faculty, staff, and student constituents. The successful incumbent will work independently as well as part of a team with a collaborative approach to problem solving. They will have strong organizational and time management skills with exceptional attention to detail.
Academic Advising:
Provide high quality, proactive and timely advising to students in the College of Engineering and Applied Sciences (CEAS) with an emphasis on CEAS F-1 students. Such advising will occur in individual and group settings, and will include regular communication about courses, majors, degree requirements and policies/procedures.
Help students develop meaningful educational plans that are compatible with career and life goals, including selection of appropriate courses and interpretation of institutional requirements toward established goals.
Program Coordination:
Within the assigned cohort, evaluate student records and degree audits each semester and utilize data and analytics to identify areas for intervention.
Work closely with Visa and Immigration Services to stay current with policies for F-1 students. Assist with training CEAS staff on the implications of these policies on advising practice.
Coordinate with CEAS Undergraduate Program Coordinators to ensure that students are aware of how visa policies intersect with their degree plans.
Serve on relevant committees and/or meet regularly with stakeholders. Provide updates and reports to the CEAS staff.
In consultation with CEAS faculty and staff, complete international forms and paperwork.
Provide instruction for new student seminars each semester, focusing on sections targeting cohorted students.
Work with campus partners to identify unique challenges affecting CEAS international students. Develop and present workshops on relevant topics, such as academic success strategies, career development (e.g., resume building, networking), and cultural competency.
Develop, implement and evaluate opening week activities in January and August for incoming CEAS F-1 students.
Orientation and Registration:
Coordinate with the Office of Global Affairs to provide training materials for incoming international CEAS students to assist them in preparing for enrollment.
Host virtual information sessions and conduct proactive outreach to help incoming CEAS F-1 students (including those participating in the Intensive English Center programs) progress through their pre-registration requirements.
Implement registration sessions for the assigned cohort, both one on one and in group settings. This will require a strong command of programmatic requirements to make course recommendations for enrollment and evaluating transfer courses. Some nights and weekends required.
Coordinate with the respective departments to complete evaluations of international transfer courses.
Divisional Support:
Participate in large-scale CEAS events and traditions, including CEAS Convocation.
Represent the CEAS at various University programs and events including Admissions open houses/receptions and Admitted Students events. Some nights and weekends required.
Support other initiatives of the CEAS Undergraduate Student Office that build community and encourage engagement and retention within the College.
Other duties or projects as assigned as appropriate to rank and department mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
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