Top 5 Administrative coordinator surgical services Jobs in Bristol, In

Administrative Coordinator - Surgical Services
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- Full-time
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- 403(b) matching
- Health insurance
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Radiology Tech, Diagnostic XRay, Part-time Days
Beacon Health System —South Bend, IN
- Overtime
- CPR Certification
- Surgery
- Hospital
- 403(b) matching
- Health insurance
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Radiology Tech, Diagnostic XRay, Full-time Weekends Nights
Beacon Health System —South Bend, IN
- Overtime
- CPR Certification
- Surgery
- Hospital
- 403(b) matching
- Health insurance
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14d

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Administrative Coordinator - Surgical Services

Beacon Health System -
South Bend, IN

Apply Now

Job Details

Full-time

Benefits

403(b) matching
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Gym membership
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Documentation tools
Office experience

Full Job Description

Beacon Health System is hiring a full-time day shift Administrative Coordinator for our Surgical Services Department at Memorial Hospital in South Bend, IN.

Be a Beacon. Make a Difference.

At Beacon Health System, you’re not just part of a team, you’re part of something bigger. Every patient interaction is a chance to lead with compassion, build trust, and create lasting impact. Here, your expertise supports healing, and your heart connects us to the communities we serve.

We offer a wide variety of Benefits for our associates, including;

Medical, Dental, & Vision Insurance through Cigna

Life Insurance

403(b) Matching Retirement Fund

Competitive Paid Time Off (PTO)

Shift Differentials

Employee Assistance Program (EAP)

Tuition and Certification Reimbursement

Clinical Ladder Program

Local and National Discounts

Beacon Academy Educational Courses

Gym Membership Discount

About Memorial Hospital
Located in the heart of South Bend, Memorial Hospital is deeply rooted in the community it serves. From advanced surgical services to award-winning heart and cancer care, we provide comprehensive treatment with a personal touch. As part of Beacon Health System, we’re dedicated to improving health and inspiring hope throughout the region.

About the Tower

The 10-story patient bed Memorial Hospital Tower is the latest chapter in Beacon Health System’s commitment to care, compassion and community. Built with input from frontline staff, the Tower is a state-of-the-art, specialty-focused expansion that enhances how care is delivered and how teams work together. From larger rooms and leading-edge technology to a culture of collaboration and growth, this space was designed by Beacon for Beacon.

What You’ll Do

As an Administrative Assistant supporting the Executive Director, you will handle a wide range of administrative and coordination tasks that keep daily operations running smoothly. You will manage scheduling, communication, reporting, and documentation while supporting leaders, staff, and external partners in a fast-paced healthcare environment. This role requires strong organization, professionalism, and the ability to multitask while maintaining confidentiality and accuracy.

Job Responsibilities

Maintain and manage the Executive Director’s calendar, including scheduling meetings, appointments, and conferences

Prepare meeting agendas, minutes, presentations, correspondence, and reports

Handle confidential information with discretion and professionalism

Screen and direct phone calls, emails, and visitors appropriately

Coordinate travel arrangements including transportation, lodging, and registrations

Communicate with physicians, staff, vendors, and community partners to coordinate meetings and information flow

Support departmental projects, initiatives, and process improvement efforts

Organize, maintain, and update electronic filing and record-keeping systems

Assist with payroll, credit card reconciliation, purchasing, and related administrative processes

Monitor, track, and support reporting of Key Performance Indicators (KPIs) for the service line

What You Bring

You bring strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. You are proficient in Microsoft Office tools including Word, Excel, Outlook, and PowerPoint, and are comfortable learning new systems as needed. You communicate clearly and professionally, building positive working relationships with leaders, staff, physicians, and external partners. You are dependable, detail-oriented, and able to maintain confidentiality while working independently and as part of a team.

Required Qualifications

Associate’s degree (or equivalent) required

3–5 years of progressively responsible administrative experience in a professional office or healthcare-related setting

Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

Excellent verbal and written communication skills with the ability to interact professionally with leaders, staff, physicians, vendors, and community partners

Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment

Ability to maintain confidentiality and handle sensitive information with discretion and integrity

Demonstrated ability to work independently, be self-motivated, and exercise sound judgment

Strong interpersonal skills with the ability to build and maintain effective working relationships

Ability to adapt quickly, remain flexible, and respond to changing priorities and demands

Professional demeanor with the ability to remain composed under pressure

Location: Beacon Health System · Surgical Svcs Administration
Schedule: Full-time, Day, Monday- Friday

Apply Now

Refine Your Search

administrative coordinator surgical services jobs in bristol, in

Administrative Coordinator - Surgical Services

Radiology Tech, Diagnostic XRay, Full-time Days

Medical Assistant

Radiology Tech, Diagnostic XRay, Part-time Days

Radiology Tech, Diagnostic XRay, Full-time Weekends Nights

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