Top 11 Event coordinator assistant Jobs in Broken Arrow, Ok

Sales Coordinator
Stoney Creek Hospitality Corporation —Broken Arrow, OK
- $19 - $20 an hour
- Full-time
- Writing skills
- Mid-level
- Hotel
Assistant Wedding Coordinator
Cusick Collective —Tulsa, OK
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Under 1 year
- Flexible schedule
Quick Apply
9d
Single Parent Ministry Administrative Assistant
VICTORY CHRISTIAN CENTER INC —Tulsa, OK
- Part-time
- English
- Mid-level
- Office
Administrative Assistant I - Development
THE SALVATION ARMY —Tulsa, OK
- $16 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Basic math
- Paid time off
- Life insurance
Quick Apply
Lab Assistant (PT)
Tulsa Community College —Tulsa, OK
- $14.72 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
Store Schematics Coordinator
Sprouts Farmers Market —Tulsa, OK
- Full-time
- 18 years or older
- Schematics
- Merchandising
- Paid parental leave
- Health savings account
Development Coordinator
Holland Hall School —Tulsa, OK
- Weekends as needed
- Microsoft Word
- School experience
- Computer literacy
Office Administration Support Specialist
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Travel
- 1 year
Store Manager
Walgreens —Tulsa, OK
- $50,000 - $120,000 a year
- Weekends as needed
- Merchandising
- Mid-level
- 3 years
- On-the-job training
4d

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Based on your search for event coordinator assistant

Sales Coordinator
Stoney Creek Hospitality Corporation —Broken Arrow, OK
Conducts telephone solicitation, outside sales calls, site inspections, and special projects. Proficiency in using computer systems and hotel management…
$19 - $20 an hour
Assistant Wedding Coordinator
Cusick Collective —Tulsa, OK
You’ll support the lead planner with wedding day setup, décor placement, timeline execution, vendor coordination, and guest assistance.
Quick Apply
9d

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Contribute to overall success of BalletMet by maintaining collaborative, productive and professional relationships with staff, dancers, guest artists, patrons,…
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Handling incoming and outgoing phone and emails on behalf of the owner; routing incoming calls to appropriate party quickly and efficiently.

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event coordinator assistant jobs near broken arrow, ok

Sales Coordinator

Stoney Creek Hospitality Corporation
Broken Arrow, OK

Apply Now

Job Details

Full-time
$19 - $20 an hour

Qualifications

Customer communication

Full Job Description

ACCOUNTABILITY

The Sales Coordinator role involves proactive sales efforts, serving as a guest contact for group meeting planners, representing the hotel in the community, and taking direct responsibility for event planning. The Sales Coordinator collaborates with various staff members to ensure accurate event presentations and successful outcomes, engaging in a variety of activities simultaneously in a fast-paced environment.

REPORTS TO AND IS SERVED BY: Director of Sales/Sales Manager & General Manager

FLSA Designation: Non-Exempt

WHAT TO EXPECT

Operational Support: Supports hotel operations by serving as the Manager on Duty (MOD) as needed. Proactive Sales: Proactively sells the hotel through both direct and indirect efforts.

Guest Interaction: Serves as the primary guest contact for all group meeting planners. Represents the hotel in the community and the hospitality industry.

Event Planning: Direct responsibility for event planning of all function spaces.

Works with the Sales Manager/Director of Sales (DOS), Conference Center Manager, and other staff to ensure accurate event presentations.

Multi-Tasking and Urgency: Engages in a variety of activities with multiple projects simultaneously. Requires multitasking and a sense of urgency for goal achievement in a fast-paced environment.

People/Relationship Focus: Focuses on people and relationships, inspiring, motivating, and engaging others with their commitment. Demonstrates an extroverted, warm, enthusiastic, and empathetic communication style with a persuasive "selling" approach.

Contracts and Billing: Performs event planning duties, including handling contracts, cancellations/lost business reports, conference center rate analysis, and input in conference schedules. Communicates with caterers regarding guest requests/menus, food counts, and follows up on food quality and staff performance. Manages event billing.

Inside Sales: Performs inside sales duties, including proposals, contracts, cancellations/lost business reports, rooming lists, competitive analysis, geographic file, and weekly sales activity report.

Yield Management: Participates in Yield Management with the Sales Manager, General Manager (GM), Assistant General Manager (AGM), and Front Office Manager (FOM). Sets and controls group room ceilings, books, maintains, and releases group blocks in a timely manner. Assists in reviewing inventory and rate level availability.

Sales Goals and Marketing: Achieves goals set in the annual Budget and the annual Marketing Plan. Conducts telephone solicitation, outside sales calls, site inspections, and special projects. Works towards room/conference goals, participates in hospitality events, secures new accounts, maintains existing accounts, and provides follow-up and A/R assistance.

Marketing Plan Development: Assists in efforts towards writing the Annual Marketing Plan, including monthly plans of action, and monitors results.

Relationship Building: Develops and enhances relationships with all meeting planners. Participates in business after- hours events, organizational memberships, and local community networking opportunities.

Training and Coordination: Trains and motivates employees when needed. Coordinates and finalizes all conference events. Communicates with clients to ensure all details are coordinated, liaises with caterers, and leads banquet staff in event setup details.

Client Interaction and Follow-Up: Provides proper billing guidelines, serves as a liaison to the client on-site, and follows up with clients for feedback on events and future bookings.

Foundational Skills and Qualities: Strong organizational skills to manage tasks and prioritize work. Good physical stamina and the ability to perform physical tasks such as lifting and bending. Ability to work effectively in a fast-paced and dynamic environment.

Work Expectations and Responsibilities: Willingness to adapt to a variety of tasks, including "Other duties as assigned." Participate in department meetings and maintain an open line of communication with colleagues. Obtain any required certifications necessary, as relevant to the specific job.

PROUD OWNER

Excellent communication skills, both verbal and written.

Strong attention to detail and the ability to multitask in a fast-paced environment.

Developing sales strategies and setting goals.

Promoting Stoney Creek programs.

Proficiency in using computer systems and hotel management software for reservations and guest information.

Client relationship management.

Ensures guest satisfaction exceeds brand standards in every interaction.

HELD ACCOUNTABLE TO

Guest satisfaction, brand standards, meet and exceed hotel profit goals, identify and generate new business, and support operations.

SOFT SKILLS

CHARACTERISTICS: Independent, assertive, self-confident, innovative, goal-oriented, visionary, and flexible.

MINDSET: Entrepreneurial and infinite mindset, which prioritizes both personal and professional growth.

HARD SKILLS

EDUCATION AND EXPERIENCE:

High School degree or GED. Hospitality experience desired.

College degree in related areas preferred.

Previous experience in hospitality sales is a plus.

Proficiency in computer programs and skills.

Strong communication skills, both verbal and written.

PHYSICAL DEMANDS: lift, carry, push, and pull up to 25 lbs.

TRAVEL: N/A

POSITION: On-site work at the hotel property.

Apply Now

Refine Your Search

event coordinator assistant jobs in broken arrow, ok

Sales Coordinator

Assistant Wedding Coordinator

Single Parent Ministry Administrative Assistant

Administrative Assistant I - Development

Lab Assistant (PT)

Store Schematics Coordinator

Development Coordinator

Office Administration Support Specialist

Store Manager

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