Administrative Coordinator / Office Manager
Location: Brunswick & Hallowell, Maine
Work Arrangement: Full-time, on-site across both Maine office locations
Reports to: Head of People
Pay Range: $45,000–$55,000 annually
Be the person who keeps things moving.
Are you the kind of person who notices when something needs to be done—and takes care of it? Do you love keeping things organized, bringing people together, and making sure the details behind the scenes are handled?
We’re looking for an Administrative Coordinator / Office Manager to become a go-to resource for our team and take ownership of the day-to-day details that keep our workplaces running smoothly.
This is not a sit-at-your-desk-all-day administrative role. You’ll work across our Brunswick and Hallowell offices, coordinate everything from travel and company events to office supplies and vendors, welcome employees and visitors, and help make sure our teams have what they need to do their best work. You’ll also provide remote administrative support to our Avenza Systems team in Canada as needed.
If you’re proactive, organized, resourceful, and genuinely enjoy making things run better, we’d love to hear from you.
What You’ll Do
- Own the day-to-day coordination of our Brunswick and Hallowell offices, helping ensure both locations are organized, functional, welcoming, and running smoothly.
- Keep our workplaces stocked and ready by coordinating office and kitchen supplies, food and beverages for meetings and events, mail, packages, and outgoing shipments.
- Coordinate business travel for employees and executives across our U.S. and Canadian teams, including flights, hotels, ground transportation, itineraries, conferences, trade shows, and company meetings.
- Help bring company meetings, events, employee activities, and celebrations together by coordinating schedules, logistics, vendors, food, supplies, and other details.
- Provide administrative support to leaders and teams across Blue Marble Geographics and Avenza Systems, including scheduling, document and file organization, vendor coordination, invoices and receipts, and special projects.
- Serve as a welcoming point of contact for employees, visitors, and vendors and help respond to general office needs and inquiries.
- Partner with our People team to help prepare for new employees, including workspace readiness and onsite onboarding logistics, and support employee engagement and workplace initiatives.
- Help identify and address day-to-day office needs before they become problems—and look for ways to make our administrative and workplace processes even better.
What You’ll Bring
- 2+ years of experience in office administration, office coordination, administrative support, hospitality, or a related role.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and follow through.
- A proactive, resourceful approach—you’re comfortable taking ownership, figuring things out, and knowing when to ask for help.
- Excellent written and verbal communication skills and a professional, approachable, service-oriented style.
- Proficiency with Google Workspace or similar productivity and collaboration tools, along with strong general computer skills and the ability to learn new systems.
- Sound judgment and discretion when working with confidential or sensitive information.
- The ability to work effectively with employees and leaders across different teams and locations.
- A high school diploma or equivalent, or an equivalent combination of education and relevant experience.
- Availability to work on-site across our Brunswick and Hallowell, Maine offices.
Even Better If You Have
- 3+ years of office management, administrative coordination, or similar experience.
- Experience coordinating executive travel, company meetings, conferences, employee events, or other business activities.
- Experience supporting senior leaders or coordinating vendors, facilities, or workplace operations.
Why This Role Matters
A great workplace doesn’t just happen. It takes someone who pays attention to the details, keeps people connected, anticipates what’s needed, and makes it easier for everyone else to get their work done.
That’s what this role is about.
You’ll have the opportunity to take real ownership of how our Maine offices operate while working with people across Blue Marble Geographics and Avenza Systems. And as our organization continues to evolve, there’s room for this role to evolve too—whether your strengths lead toward workplace and employee experience, broader administrative support, events, or business operations.
If you like variety, enjoy being the person people can count on, and get satisfaction from making things work better, we’d like to meet you.
About Blue Marble Geographics
Blue Marble Geographics develops innovative geospatial software used by professionals around the world. Our team is collaborative, curious, and committed to building great products while continuing to strengthen how we work together as an organization.
Compensation
The anticipated pay range for this position is $45,000–$55,000 annually. Actual compensation will be determined based on the successful candidate’s relevant experience, skills, and qualifications.
Equal Opportunity
Blue Marble Geographics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Blue Marble Geographics is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the ADA and applicable state laws. Please contact Human Resources if an accommodation is needed during the application process.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
Work Location: In person
