Accounting & Human Resources Assistant
Related Titles: Accounting Assistant
Reports To: Controller
Supervises: None (no supervisory duties)
Classification: Full-Time, Non-Exempt
Rate: Compensation will be determined based on experience, skill level, and relevant industry background
Position Purpose
The Accounting & Human Resources Assistant supports the financial and administrative operations of Traditions Club Bryan, LP. This position provides direct support to the Controller and Assistant Controller through accurate accounting practices, payroll processing, benefits administration, and employee record management. The role plays a key part in ensuring financial accuracy, HR compliance, and the overall success of daily operations.
Education and Experience
- Bachelor’s or Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
- Minimum of three (3) years of experience in accounting and/or human resources preferred.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Job Knowledge, Core Competencies, and Expectations
- Working knowledge of Generally Accepted Accounting Principles (GAAP).
- Ability to calculate and interpret discounts, interest, commissions, prorations, and percentages.
- Familiarity with Texas Sales and Use Tax laws, especially as they apply to accounts payable invoices.
- Basic understanding of invoice processing, payment documentation, and reconciliations.
- Strong organizational skills for database management, recordkeeping, and filing.
- General knowledge of federal and state employment laws and HR best practices.
- Experience administering employee benefits and HR-related programs preferred.
- Strong written and verbal communication skills.
- Excellent interpersonal and customer service abilities.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in standard office equipment and computer applications.
Summary (Essential Functions)
The Accounting & HR Assistant supports the Controller and Assistant Controller in carrying out daily accounting and human resources functions. This position ensures accurate processing of accounts payable and receivable, assists with payroll and benefits administration, maintains employee records, ensures compliance with employment regulations, and provides administrative support for the Accounting and HR departments.
Essential Duties and Responsibilities
*
- Perform daily closing procedures and reconcile deposits.
- Prepare and record daily deposits.
- Maintain all Accounts Payable (AP) processing—from vendor setup and invoice entry to filing.
- Obtain and maintain current W-9 forms and Certificates of Insurance (COIs) for all vendors.
- Ensure compliance with Texas Sales & Use Tax laws.
- Process check runs with full supporting documentation for Controller review and approval.
- Issue manual checks as needed.
- Ensure adherence to Club policies for approval and documentation of fixed assets and capital expenditures.
- Maintain files for equipment purchases, fixed assets, and warranty agreements.
- Balance petty cash and credit card receivables, reporting discrepancies promptly.
- Track and purchase office supplies to maintain adequate inventory.
- Provide general clerical and administrative support to the Accounting Department.
- Human Resources Functions
- Maintain accurate and up-to-date personnel files.
- Prepare and distribute internal and external job postings, including postings to social media, the Club website, and relevant job boards or college career centers.
- Maintain and update the HR section of the Club website.
- Coordinate and record monthly safety meetings and maintain documentation.
- Assist in administering employee benefits and HR programs.
- Ensure compliance with federal, state, and local employment laws and filing requirements.
- Maintain and update Standard Operating Procedures (SOPs) as departmental processes evolve.
- Contribute to the development and improvement of departmental goals, policies, and procedures.
- Perform special projects and other related duties as assigned by the Controller or Assistant Controller.
Licenses and Special Requirements
- Obtain and maintain TABC (Texas Alcoholic Beverage Commission) certification to ensure understanding of alcohol service laws and compliance requirements.
Physical Demands and Work Environment
- Must be able to reach, bend, stoop, stand, and lift up to 40 pounds.
- Must be able to sit for extended periods.
- Moderate noise level typical of an office environment.
- Must maintain a cooperative and flexible attitude, willingly stopping or shifting tasks to assist others and ensure overall Club operations run smoothly.
Benefits:
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
