Top 12 Medical office manager Jobs in Buffalo, Mn

Office Manager/Administrative Assistant
Maple Grove Therapy and Wellness —Maple Grove, MN
- From $30,000 a year
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Writing skills
- Paid time off
- Flexible schedule
Quick Apply
6d
Patient Services Supervisor- West
Minnesota Urology P.A. —Coon Rapids, MN
- $59,904 - $80,121 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Clinic experience
- Free parking
- Health savings account
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12d
Practice Manager of Operations
Town Center Dental Care —Saint Michael, MN
- $51,500.00 - $78,444.12 a year
- Full-time
- Dental office
- Management
- Current TB test
- Paid holidays
- Health insurance
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Unit Operations Coordinator
Children's Minnesota —Coon Rapids, MN
- $21.78 - $31.11 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
10d
Operations Coordinator
Ascentek Services, LLC —Clearwater, MN
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Health savings account
Quick Apply
Pharmacy Operations Manager
Walgreens —Maple Grove, MN
- $22.50 - $31.00 an hour
- Weekends as needed
- English
- Mid-level
- High school diploma or GED
- Continuing education credits
- Health insurance
Clinic Supervisor-Plymouth Psych Group
Trusted Practice Solutions —Plymouth, MN
- $60,000 - $65,000 a year
- Full-time
- HIPAA
- Mid-level
- 3 years
Quick Apply
Tax Manager or Senior Manager - Ultra-High Net Worth Practice
Frank Rimerman and Co LLP —United States
- $120,000 - $230,000 a year
- Full-time
- 6 years
- Management
- CPA

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Nexus Family Healing —Plymouth, MN
Valid driver’s license required. Must meet state regulating agency and Home Office driving requirements. This role works closely with operational leaders, end…
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14d
Manager, Patient Registration
North Memorial Healthcare —Robbinsdale, MN
Develops and implements operational and strategic plans. Assists in the oversight of Shared Services responsibilities related to customer registration.
$39.83 - $59.74 an hour
14d

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Office Manager/Administrative Assistant

Maple Grove Therapy and Wellness
Maple Grove, MN

Quick Apply

Job Details

Part-time
From $30,000 a year
6 days ago

Benefits

Paid time off
Flexible schedule

Qualifications

Vendor relationship building
Google Workspace
Teamwork
Expense management
Writing skills
HIPAA
Administrative experience
Bachelor's degree
Health information regulatory compliance
Business Administration
Productivity software
Clinical confidentiality policies
Technical Proficiency

Full Job Description

About the Clinic

Maple Grove Therapy and Wellness (MGTW) is a compassionate, client-centered mental health clinic dedicated to providing high-quality, ethical, and accessible care. Our team supports individuals, couples, and families, and we value professionalism, empathy, and collaboration in everything we do.

Position Summary

The Office Manager plays a critical role in ensuring the smooth day-to-day operations of the clinic. As the first point of contact for clients, this position fosters a welcoming, organized, trauma-informed, and confidential environment for both clients and clinicians. The Office Manager oversees administrative operations, provides organizational and operational support to the clinical team, ensures compliance with healthcare regulations and practice policies, and helps maintain efficient workflows that support high-quality client care.

Key Responsibilities

Administrative & Operations

Oversee daily clinic operations, scheduling, and front office workflows
Develop and maintain office policies, procedures, and workflows
Ensure smooth coordination between administrative and clinical teams

Client Experience

Maintain a welcoming, professional, and confidential environment for clients
Oversee client intake processes, scheduling, and communication systems (phone calls, monitoring voicemail and facsimiles, and/or responding to emails from current or perspective clients)
Address client concerns or administrative issues with sensitivity and discretion

Billing & Financial Support

Oversee billing processes, insurance verification, and claims submission (in collaboration with billing staff or vendors)
Monitor accounts receivable and support revenue cycle management
Assist with budgeting, expense tracking, and vendor management

Compliance & Confidentiality

Ensure compliance with HIPAA, state, and federal healthcare regulations
Maintain accurate records and documentation practices
Support audits, accreditation, or licensing requirements as needed

Facilities & Systems

Manage office supplies, equipment, and vendor relationships
Oversee EHR/practice management systems and coordinate troubleshooting or training
Ensure the physical office environment is safe, organized, and supportive

Qualifications

Required

Bachelor’s degree or equivalent experience in healthcare administration, business, or a related field
2–4 years of office management or administrative leadership experience, preferably in a healthcare or mental health setting
Strong understanding of HIPAA and confidentiality standards
Excellent organizational, communication, time management and problem-solving skills.
Strong written and verbal communication.
Proficiency with Microsoft Office, Google Workspace, and office technology.

Preferred

Experience in a mental health or medical clinic
Familiarity with EHR systems and insurance billing processes
Supervisory or team leadership experience

Skills & Attributes

Empathetic, professional, and client-centered approach
Ability to manage multiple priorities independently, in a fast-paced environment
Strong attention to detail and follow-through
Comfortable working with sensitive information and diverse populations
Self-driven and can operate without significant oversight

Benefits

Eligible for earned sick and safe time
Professional development opportunities
Supportive, mission-driven work environment

How to Apply

Please submit your resume and a brief cover letter to [email protected]. Applications will be reviewed on a rolling basis.

Join us in creating an warm and welcoming environment where your organizational talents will shine! We’re committed to fostering a supportive workplace that values your contributions while providing opportunities for growth. This paid position offers the chance to develop your administrative skills within a collaborative team dedicated to excellence.

Pay: From $30,000.00 per year

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in Maple Grove, MN 55369

Quick Apply

Refine Your Search

medical office manager jobs in buffalo, mn

Office Manager/Administrative Assistant

Patient Services Supervisor- West

Practice Manager of Operations

Unit Operations Coordinator

Operations Coordinator

Pharmacy Operations Manager

Clinic Supervisor-Plymouth Psych Group

Tax Manager or Senior Manager - Ultra-High Net Worth Practice

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