Top 268 Project assistant Jobs in Buffalo, Ny

Assistant Project Manager - Buffalo, NY
Christa Construction LLC —Buffalo, NY
- $70,000 - $77,500 a year
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Disability insurance
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Research Assistant
University at Buffalo —Buffalo, NY
- $50,000 - $60,000 a year
- Microsoft Excel
- No background check
- 3 years
- Health insurance
- Loan forgiveness
Financial Project Assistant
Arcadis —Buffalo, NY
- $42,480 - $63,720 a year
- Hybrid work
- Microsoft Outlook
- Mid-level
- Finance
- Paid parental leave
- AD&D insurance
13d
Research Assistant, Project ASTHMA
University at Buffalo —Buffalo, NY
- $40,000 - $50,000 a year
- Monday to Friday
- Spanish
- No background check
- English
- Mileage reimbursement
Assistant Project Manager
Retech Systems LLC —Buffalo, NY
- $60,000 - $90,000 a year
- Weekends as needed
- Customer service
- Bachelor of Science
- Engineering
Creative Associate
Azuna Air Freshener —Buffalo, NY
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 2 years
- Health insurance
- Dental insurance
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8d
Research Support Assistant (Temporary Benefited)
Roswell Park Cancer Institute —Buffalo, NY
- $40,191 - $51,646 a year
- Full-time
- Research
- Administrative experience
- High school diploma or GED
Administrative Assistant II - Supportive and Palliative Care
Roswell Park Cancer Institute —Buffalo, NY
- $27.09 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Remote Virtual Executive Assistant
Zirtual —Buffalo, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
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13d
Executive Assistant - Risk Management
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
11d
Assistant, Property
Newmark —Buffalo, NY
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- 8 years
- Health insurance
- Dental insurance
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Administrative Assistant, WNY
Empire State —Buffalo, NY
- $48,925 - $51,000 a year
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
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Executive Assistant
P & A Administrative Services, Inc —Williamsville, NY
- $65,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Administrative Assistant
Ferguson Electric Inc —Buffalo, NY
- $25 - $35 an hour
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Receptionist/Administrative Assistant
Actuarial Consulting Services (ACSI) —Buffalo, NY
- $25 - $27 an hour
- Email
- Office
- High school diploma or GED
- Ability to sit for extended periods
- Health savings account
- Paid holidays
Quick Apply
5d
Assistant Project Manager/Estimator
Kistner Concrete Products Inc. —Lockport, NY
- $27.00 - $28.50 an hour
- Overtime
- 18 years or older
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
6d
Clinical and Translational Research Assistant
UB Neurosurgery, Inc —Buffalo, NY
- $17 - $18 an hour
- Full-time
- Bachelor of Science
- Databases
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Professional Medical Coding Educator Auditor HCS
Catholic Health System —Buffalo, NY
- $32 - $48 an hour
- Evening shift
- Anatomy knowledge
- Mid-level
- Office
Quick Apply
Clinical Pharm Specialist –Hema/Onc and Gen Inf SCH
Catholic Health System —Buffalo, NY
- $133,731 - $200,577 a year
- Weekends as needed
- Hospital
- Inpatient
- Outpatient experience
Quick Apply

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Assistant Project Manager - Buffalo, NY

Christa Construction LLC -
Buffalo, NY

Quick Apply

Job Details

Full-time
$70,000 - $77,500 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
High school diploma or GED

Full Job Description

The Assistant Project Manager supports the planning, coordination, and execution of construction projects by assisting with project documentation, scheduling, and communication among stakeholders. This role helps ensure projects are completed on time, within budget, and in compliance with company standards and client requirements.

Essential Functions & Accountabilities:

Assist in the supervision and coordination of assigned project activities, including planning workflows, implementing procedures, resolving issues, and ensuring compliance with all company and project policies, standards, and requirements
Manage the Request for Information (RFI) and submittal processes; track outstanding items and provide regular (weekly) status updates to the project team, including follow-up with subcontractors for missing information.
Support project financial functions, including purchasing, cost tracking, cost coding, and invoice review/approval, based on project size and scope; ensure all project invoices are properly cost-coded.
Develop and maintain the project submittal schedule, including tracking submittal status and material delivery timelines; coordinate with subcontractors to confirm and update schedules.
Maintain and update project documentation, including posting drawings, updating project management systems, preparing as-built drawings, and distributing revisions to all relevant stakeholders.
Assist in updating and monitoring construction schedules.
Monitor contract and insurance compliance logs to ensure all subcontractors have executed contracts, valid insurance coverage, and required safety documentation prior to site access.
Attend project meetings, prepare detailed meeting minutes, and distribute them in a timely manner.
Represent the company in meetings with clients, subcontractors, and union representatives, as required.
Conduct regular site visits to document progress, capture photos, and provide on-site support as needed.
Assist in the development and tracking of project deficiency logs and punch lists; verify completion of items and provide status updates.
Coordinate with administrative staff to collect and compile project closeout documentation, including warranties and operations & maintenance manuals, and assist in preparing closeout packages.
Support monthly project review preparations, including reporting and documentation.
Support updates to the master project schedule and related reporting on a monthly basis.
Provide regular (including weekly) updates to the project team on outstanding tasks and action items.
Maintain availability and responsiveness outside of standard working hours in the event of project-related emergencies.
Complete special projects and all other duties as assigned.

Knowledge, Skills and Abilities:

Exhibit proven experience managing multiple projects simultaneously while maintaining schedule and budget performance.
Excellent verbal and written communication skills.
Ability to collaborate with contractors, clients, consultants, and internal teams.
Advanced knowledge of construction documents, blueprints, and specifications, as well as a comprehensive understanding of applicable local building codes and regulatory requirements.
Strong attention to detail, with the ability to ensure compliance with project specifications, safety protocols, and quality standards.
Ability to adapt to changing project conditions, priorities, and unforeseen challenges in a fast-paced environment.

Work Environment:

Frequently required to sit, stand, walk and climb stairs.
Must be able to sit for prolonged periods.
General office environment requiring frequent interaction with employees in a construction environment with exposure to noisy conditions.
Prolonged use of a computer, display screens and mobile phone.
Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 100 pounds.
Adequate vision for reading plans, inspecting work, and ensuring safety compliance.
Adequate hearing to recognize warnings and communicate effectively in noisy environments.
Flexibility to bend, kneel, or reach to perform various tasks and inspect different site areas.

Education and Experience:

High school diploma or GED required; associate or bachelor’s degree preferred.
3-5 years of experience in construction or a related field preferred, or an equivalent combination of education and experience.
Proficiency with Procore preferred.
Experience in wood frame multi-family projects preferred.
OSHA 10 certification preferred.

Competitive Benefits Package Includes:

Comprehensive Medical, Dental and Vision Coverage
100% Employer-Paid Life and Disability Insurance
401(k) Retirement Plan with 50% Company Match
Paid Time Off
Paid Company Holidays

Christa Construction LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law. Individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process and to perform essential job functions. If accommodation is needed, please contact us.

Quick Apply

Refine Your Search

project assistant jobs in buffalo, ny

Assistant Project Manager - Buffalo, NY

Research Assistant

Financial Project Assistant

Research Assistant, Project ASTHMA

Assistant Project Manager

Creative Associate

Research Support Assistant (Temporary Benefited)

Administrative Assistant II - Supportive and Palliative Care

Remote Virtual Executive Assistant

Executive Assistant - Risk Management

Assistant, Property

Administrative Assistant, Western NY

Administrative Assistant, WNY

Executive Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Assistant Project Manager/Estimator

Clinical and Translational Research Assistant

Professional Medical Coding Educator Auditor HCS

Clinical Pharm Specialist –Hema/Onc and Gen Inf SCH

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