Top 128 Project services coordinator Jobs in Buffalo, Ny

Operations Coordinator
Cazenovia Recovery Systems, Inc —Buffalo, NY
- $25 an hour
- Full-time
- HIPAA
- Mid-level
- Driver's License
- Health savings account
- Health insurance
Quick Apply
10d
Coordinator, Academic Support and Engagement
Daemen University —Amherst, NY
- From $29 an hour
- Full-time
- Google Workspace
- Writing skills
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Sexual Violence Prevention Coordinator
CRISIS SERVICES —Buffalo, NY
- $23.50 an hour
- Weekends as needed
- Clean driving record
- Microsoft Excel
- Computer literacy
- Paid training
- 403(b) matching
Quick Apply
3d
Project Services Coordinator
Colliers Engineering & Design —Buffalo, NY
- $21.63 - $33.75 an hour
- Full-time
- English
- Mid-level
- Office
Quick Apply
Value Analysis Coordinator - FT - Day Shift
Erie County Medical Center —Buffalo, NY
- $31.60 - $42.81 an hour
- Full-time
- Hospital
- Writing skills
- Mid-level
13d
Membership and Database Coordinator
Buffalo Museum of Science —Buffalo, NY
- From $22 an hour
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Administrative Support Coordinator
University at Buffalo —Buffalo, NY
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
4d
Service & Fabrication Coordinator
NAS Sign Company —Buffalo, NY
- $30 - $40 an hour
- Full-time
- Computer literacy
- Senior level
- Communication skills
- Paid holidays
- Opportunities for advancement
Quick Apply
12d
Crisis Residence Manager, Buffalo ,NY
Recovery Options Made Easy —Buffalo, NY
- $25 an hour
- Weekends as needed
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12d
Event & Donor Relations Coordinator
Niagara Falls Memorial Medical Center —Niagara Falls, NY
- From $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
- Disability insurance
- Health insurance
Quick Apply
Client Intake Coordinator & Legal Assistant
Towey Law, PLLC —Buffalo, NY
- $25 - $28 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Free parking
- Paid holidays
Quick Apply
11d
Program Director
Temple Beth Zion —Buffalo, NY
- $80,000 - $100,000 a year
- Full-time
- 5 years
- Administrative experience
- Bachelor's degree
Quick Apply
10d
Field Safety Coordinator
Hohl Industrial Services, Inc —Tonawanda, NY
- $28 - $40 an hour
- Full-time
- Construction site
- Mid-level
- 3 years
- Paid training
- Health savings account
Quick Apply
Apartment Manager
COMMUNITY SERVICES FOR EVERY1 INC —Buffalo, NY
- $24 an hour
- Full-time
- Microsoft Word
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Admissions Screener
SCHOFIELD RESIDENCE INC —Lancaster, NY
- $62,500 - $72,500 a year
- Full-time
- Hospital
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Business Systems Analyst IV
Acara Solutions —Buffalo, NY
- $39 an hour
- Full-time
- Background check
- 5 years
- Writing skills
Quick Apply
Business Systems Analyst IV
Acara Solutions —Buffalo, NY
- $39 an hour
- Full-time
- Background check
- 5 years
- Word processing
Quick Apply
Business Systems Analyst IV
Acara Solutions —Buffalo, NY
- $40 an hour
- Full-time
- Background check
- Computer science
- Computer Science
Quick Apply
Business Systems Analyst
Acara Solutions —Buffalo, NY
- $48 an hour
- Call employer
- Background check
- 6 years
- Word processing
Quick Apply
Business Systems Analyst
Acara Solutions —Buffalo, NY
- $46 an hour
- Call employer
- Background check
- 6 years
- Word processing
Quick Apply
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Operations Coordinator

Cazenovia Recovery Systems, Inc -
Buffalo, NY

Quick Apply

Job Details

Full-time
$25 an hour
10 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program

Qualifications

Driver's License
Task prioritization
Productivity software
Technical Proficiency

Full Job Description

General Role Description

The Operations Coordinator provides administrative and operational support to the Maintenance Department to ensure the efficient management of facility maintenance activities. This position serves as a central point of coordination for maintenance-related documentation, vendor communications, work scheduling, compliance tracking, inspections, and training records. The Operations Coordinator works closely with maintenance staff, contractors, and agency leadership to support preventative maintenance programs, routine inspections, work order management, and operational reporting. This position helps ensure maintenance operations are organized, compliant, efficient, and aligned with agency goals and regulatory requirements.

Develops, implements, and continuously improves operational processes, workflows, and tracking systems to increase efficiency, accountability, and consistency across the Facilities and Development Department.

Coordinates communication with vendors, contractors, and service providers regarding maintenance projects, repairs, inspections, and service agreements.

Obtains, organizes, and tracks vendor quotes, proposals, and supporting documentation for maintenance-related purchases and services.

Assists with scheduling maintenance activities, preventative maintenance tasks, contractor visits, and facility projects.

Coordinates operational requests across departments and serves as a liaison between Facilities, Finance, Compliance, Programs, IT, Human Resources, and external partners.

Maintains maintenance calendars and ensures timely completion of recurring monthly, quarterly, and annual inspections.

Develops and maintains project trackers, dashboards, action item logs, and status reports to ensure timely completion of departmental priorities.

Maintains accurate records of work orders, maintenance activities, vendor contracts, and departmental documentation.

Coordinates with HR to track maintenance-specific employee training requirements, achieved certifications, licenses, and compliance deadlines for maintenance staff.

Assists in preparing reports, spreadsheets, budgets, and other administrative documents related to maintenance operations.

Serves as the primary operational support to the Vice President by managing incoming requests, monitoring priorities, coordinating follow-up activities, and ensuring timely completion of assigned tasks.

Supports inventory tracking and procurement processes for maintenance supplies, equipment, and materials.

Coordinates day-to-day vehicle fleet operations, scheduling preventive maintenance and repairs, tracking vehicle utilization and service records, and ensuring fleet readiness, regulatory compliance, and cost-effective performance.

Monitors outstanding action items, follows up with internal staff, vendors, and contractors, and escalates delays or barriers as appropriate.

Serves on agency committees as requested.

Carries out additional duties essential to the above-stated responsibilities as assigned.

Is mindful of and integrates Trauma-Informed Care and its five principles in all duties and interactions with fellow staff, residents, and external partners.

Maintains compliance with all required rules and regulations including Federal Confidentiality (42 CFR, Part 2), HIPAA, Medicaid and/or HUD, and any others.

Regular attendance at work location.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other duties may be assigned.

Qualifications

Associate’s degree in Business Administration, Operations Management, Project Management, Facilities Management, or related field, or an equivalent combination of education and progressively responsible operational experience. Prior administrative, clerical, or related experience preferred

Proficient computer and office technology skills, specifically related to Microsoft Office programs

Qualifications may vary based on assigned duties, program needs, and the specific responsibilities of the position. Additional or alternative qualifications may be required depending on the scope of work performed.

Valid NYS Driver’s License and reliable automobile.

Pay: $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

project services coordinator jobs in buffalo, ny

Operations Coordinator

Coordinator, Academic Support and Engagement

Sexual Violence Prevention Coordinator

Project Services Coordinator

Value Analysis Coordinator - FT - Day Shift

Membership and Database Coordinator

Administrative Support Coordinator

Service & Fabrication Coordinator

Crisis Residence Manager, Buffalo ,NY

Event & Donor Relations Coordinator

Client Intake Coordinator & Legal Assistant

Program Director

Field Safety Coordinator

Apartment Manager

Admissions Screener

Business Systems Analyst IV

Business Systems Analyst IV

Business Systems Analyst IV

Business Systems Analyst

Business Systems Analyst

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