Top 157 Administrative assistant Jobs in Buffalo Ny

Plant Administrator
API Heat Transfer —Buffalo, NY
- $21 - $25 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Neighborhood Legal Services Inc —Buffalo, NY
- $23.63 - $38.21 an hour
- Full-time
- Writing skills
- Organizational skills
- Typing
- Paid holidays
- Health insurance
Quick Apply
9h
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Administrative Assistant II - Supportive and Palliative Care
Roswell Park Cancer Institute —Buffalo, NY
- $27.09 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Specialist 1
State of New York - Thruway Authority —Cheektowaga, NY
- $51,809 - $98,409 a year
- Full-time
- Background check
- Mid-level
- Office
- Free parking
- Tuition reimbursement
14d
Administrative Assistant II
Roswell Park Cancer Institute —Buffalo, NY
- From $56,506 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant
Kaleida Health —Buffalo, NY
- $18.23 - $25.07 an hour
- Part-time
- Surgery
- Mid-level
- High school diploma or GED
Quick Apply
Receptionist/Administrative Assistant
Actuarial Consulting Services (ACSI) —Buffalo, NY
- $25 - $27 an hour
- Email
- Office
- High school diploma or GED
- Ability to sit for extended periods
- Health savings account
- Paid holidays
Quick Apply
6d
Warehouse Office Support
Home Depot —Cheektowaga, NY
- $23.50 an hour
- Entry level
Senior Administrative Assistant - Banking Services
M&T Bank —Buffalo, NY
- $20.55 - $34.25 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
Lower School Receptionist, K-4
Tapestry Charter School —Buffalo, NY
- $40,000 - $50,000 a year
- Full-time
- Office
- Administrative experience
- Data entry
Administrative Assistant
Ferguson Electric Inc —Buffalo, NY
- $25 - $35 an hour
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Administrative Assistant
Davis-Ulmer Sprinkler Co —Buffalo, NY
- $24 - $26 an hour
- Background check
- Microsoft Excel
- Oracle
- Profit sharing
- Health savings account
Quick Apply
5d
C260068 - Office Assistant 1 (NY HELPS) - Customer Service Administration
State of New York - University at Buffalo —Buffalo, NY
- $36,232 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
Senior Administrative Assistant
M&T Bank —Buffalo, NY
- $20.55 - $34.25 an hour
- Full-time
- Mid-level
- Office
- Experience equivalent to degree accepted
Administrative Assistant
Mattel —East Aurora, NY
- $24 - $27 an hour
- Full-time
- Research
- Office
- Fair chance
Quick Apply
5d
Administrative Assistant, ILPB
University at Buffalo —Buffalo, NY
- $50,000 - $58,000 a year
- Microsoft Outlook
- No background check
- Mid-level
Senior Administrative Clerk - ECC (NY HELPS)
Erie Community College —Williamsville, NY
- $57,258 a year
- Full-time
- Word processing
- Writing skills
- English
14d
Executive Assistant - Risk Management
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
12d
Administrative Specialist (Pool) – Tonawanda, NY
National Fuel Gas Company —Tonawanda, NY
- $25.42 - $29.91 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
14d

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Plant Administrator

API Heat Transfer -
Buffalo, NY

Quick Apply

Job Details

Full-time
$21 - $25 an hour

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Computer literacy
Administrative experience
High school diploma or GED
Multi-line phone systems

Full Job Description

API Heat Transfer is looking for individuals who enjoy being part of transformation. With a new mission, new leadership, and an accelerated focus on Lean cultural change, we are building a stronger, more connected plant environment. Our operations team plays a critical role in supporting daily plant activities and driving organizational effectiveness. If you are highly organized, detail‑oriented, enjoy supporting teams, and want to be part of the new API, we would love to talk with you about our Plant Administrator position.

At API we take our culture transformation seriously! To help find the best fit for our positions and organization, we ask that you complete our 10-minute Culture Index Survey. Simply follow the link after submitting your application to help us use our interview time to dive deeper into your job behaviors and work history. https://surveys.cultureindex.com/s/7Y0awCvsZZ/91889

Position Summary:

The Plant Administrator provides administrative and clerical support to the plant’s Operations and Human Resources teams. This role supports daily plant activities by maintaining accurate records, coordinating communications and events, supporting ERP-related administrative tasks, and ensuring smooth execution of clerical processes that enable operational efficiency.

What You Will Do:

Administrative & Clerical Support

Provide day-to-day administrative support to plant leadership, Operations, and HR teams.

Support plant leadership with ad hoc projects and administrative tasks as assigned.

Maintain organized and professional office and shared workspaces.

Document Control & Records Management

Scan, index, file, and maintain electronic and physical records, including HR, training, safety, quality, and operations documentation.
Ensure documents are properly controlled, updated, and retained in accordance with company policies.
Maintain confidentiality of sensitive employee and business information.
Retrieve documentation for audits, reviews, or leadership requests.

ERP & Systems Support

Perform administrative transactions and data entry within the plant ERP system (PLEX).
Support Operations and HR with basic ERP reporting, document uploads, and record maintenance.

ERP experience preferred; training will be provided for PLEX-specific processes.

HR Administrative Support

Assist with employee file maintenance, onboarding documentation, and distribution/collection of HR forms.
Support interview scheduling, training coordination, and orientation logistics.
Maintain training records, sign-in sheets, and documentation tracking.
Provide clerical support for timekeeping, attendance, and employee communications as directed by HR.

Plant Communications & Coordination

Coordinate internal communications, postings, and plant-wide announcements.
Maintain bulletin boards, signage, and visual management materials.

Events, Catering & Employee Engagement

Coordinate plant events such as employee recognition activities, celebrations, safety events, and engagement initiatives.
Order catering and refreshments; coordinate vendors and logistics.
Track event-related expenses and submit documentation per company procedures.

What You Bring:

- High school diploma or GED required; Associate degree preferred.
- Minimum of 2 years of administrative or clerical experience; manufacturing or plant environment preferred.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams).
- Experience with ERP systems preferred (PLEX strongly preferred but not required).
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Ability to handle confidential information with professionalism and discretion.
- Prior experience supporting HR or Operations teams in a manufacturing environment.
Preferred Qualifications
- Familiarity with document control, training records, and audit preparation.
- Experience with timekeeping systems or purchasing processes.
Core Competencies
- Strong attention to detail and follow-through
- Professional communication and interpersonal skills
- Confidentiality and integrity
- Customer-service mindset
- Ability to adapt in a fast-paced plant environment
Physical Requirements
- Ability to sit for extended periods of time while performing administrative tasks.
- Frequent use of hands and fingers to operate a computer, keyboard, mouse, telephone, and other standard office equipment.
- Ability to communicate effectively, both verbally and in writing.
- Ability to see, read, and interpret documents, reports, and computer screens.
- Occasional standing, walking, bending, and reaching within the office environment.
- Ability to lift and/or move up to 30-50 pounds occasionally, such as files, office supplies, or small equipment.
- Ability to maintain focus and productivity in a typical office environment with moderate noise levels.
- Ability to operate multi-line phone systems.
- Ability to move throughout the facility to deliver documents or support office operations.
- Occasional stooping or kneeling to access file cabinets or storage areas.

What We Offer You:

Opportunity to impact culture through continuous improvement efforts.
Empowerment to exhibit creative and out-of-the-box thinking.
A chance to combine and showcase best practices from your years of experience.
Full health & welfare benefits, 401(k), PTO, and developmental opportunities.
Pay range $21.00 min- $25.00 max based upon education and experience.

Equal Employment Opportunity

We are an Equal Opportunity Employer and comply with all applicable federal, state, and local fair employment practices laws. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected status.

INDZ

____________________________

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact API Heat Transfer at (716) 684-6700 for assistance.

Quick Apply

Refine Your Search

administrative assistant jobs in buffalo ny

Plant Administrator

Administrative Assistant

Administrative Assistant, Western NY

Administrative Assistant II - Supportive and Palliative Care

Administrative Specialist 1

Administrative Assistant II

Administrative Assistant

Receptionist/Administrative Assistant

Warehouse Office Support

Senior Administrative Assistant - Banking Services

Lower School Receptionist, K-4

Administrative Assistant

Administrative Assistant

C260068 - Office Assistant 1 (NY HELPS) - Customer Service Administration

Senior Administrative Assistant

Administrative Assistant

Administrative Assistant, ILPB

Senior Administrative Clerk - ECC (NY HELPS)

Executive Assistant - Risk Management

Administrative Specialist (Pool) – Tonawanda, NY

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