Top 334 Maintenance coordinator Jobs in Burr Ridge, Il

Service Coordinator
Premier Mechanical Inc —Addison, IL
- Full-time
- Bachelor of Science
- Mid-level
- Communication skills
7d
Maintenance Director/Building Services Coordinator - Full-time- Arden Courts Glen Ellyn $3,000 Sign
Arden Courts —Glen Ellyn, IL
- $62,000 - $66,500 a year
- Full-time
- English
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Maintenance Coordinator - Stock Yards
US Foods, Inc. —Aurora, IL
- $17 - $27 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Employee stock purchase plan
- Disability insurance
Bilingual Customer Service Coordinator (Mandarin/English)
Fast Track Express —Wood Dale, IL
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid time off
- Opportunities for advancement
Quick Apply
Child Service Coordinator
Easterseals Serving Chicagoland and Greater Rockford —Chicago, IL
- $58,696 - $73,369 a year
- Full-time
- Classroom
- Management
- Experience working with individuals with disabilities
Quick Apply
Maintenance Coordinator
Lincolnwood Place —Lincolnwood, IL
- $20 - $21 an hour
- Full-time
- No experience needed
- Driver's License
- Driving
- Disability insurance
- Health insurance
Quick Apply
Patient Service Coordinator
ORTHOPEDIC ASSOCIATES S.C. —Arlington Heights, IL
- From $18 an hour
- Part-time
- Bilingual
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator, Facilities Maintenance
Chicago Transit Authority —Chicago, IL
- $89,507.66 a year
- Extended hours
- Construction site
- Engineering
- Mid-level
Construction Operations Coordinator
Schneider Electric —Westmont, IL
- Online Application
- Microsoft Outlook
- Inventory management
- ERP systems
- Dental insurance
- Military leave
14d
Operations Coordinator
The University of Chicago —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Background check
- Customer service
- Pass drug screening
- Health insurance
- Paid time off
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Facilities Coordinator On-Site Northlake, Illinois
CBRE —Northlake, IL
- $27.88 - $28.85 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
13d
Salon Operations Coordinator
Luxfortune —Downers Grove, IL
- $15 - $45 an hour
- Part-time
- Administrative experience
- In-person
- Communication skills
- Employee discount
- Referral program
Quick Apply
Facilities Coordinator
Helping Hand —Countryside, IL
- $50,000 - $57,000 a year
- Weekends as needed
- Clean driving record
- Customer service
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
8d
Regional Facilities Coordinator
UL Solutions —Chicago, IL
- $60,000 - $72,000 a year
- Holidays
- Customer service
- 5 years
- Mid-level
- Health insurance
- Dental insurance
GenForward Operations Coordinator
The University of Chicago —Chicago, IL
- $28 - $35 an hour
- Part-time
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- Paid time off
14d
Service Parts and Supply Coordinator
Trane Technologies —Willowbrook, IL
- $16.28 - $48.83 an hour
- Overtime
- Clean driving record
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
Service Coordinator
Hektoen Institute LLC —Chicago, IL
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Fleet Operations Coordinator
Select One Inc —Bolingbrook, IL
- $40,000 - $65,000 a year
- Full-time
- Computer literacy
- Mid-level
- CDL
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Mesirow Financial Administrative Corp —Chicago, IL
- $60,000 - $80,000 a year
- Hybrid work
- Research
- Mid-level
- Office
Quick Apply

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Service Coordinator

Premier Mechanical Inc -
Addison, IL

Apply Now

Job Details

Full-time
7 days ago

Qualifications

Customer communication
AI tools proficiency

Full Job Description

Position Overview

As a Service Coordinator, you are the cornerstone of the Service Department — responsible for managing the full lifecycle of service work: from initial inquiry to quoting, dispatch, billing, and collections. This role requires a solution-driven self-starter who thrives under pressure, works independently, and takes ownership without constant oversight.

You'll manage service quotes, dispatching, customer communications, and billing. Success in this role requires strong coordination skills, high attention to detail, and the judgment to act decisively in fast-moving situations.

Principal Responsibilities

Field Operations & Resource Coordination

Collaborate with the Service Manager to plan and schedule all service work, including requests initiated by the Construction Department.
Dispatch technicians for service calls, preventive maintenance, repairs, and construction assists; strategically assigning based on skill set, job requirements, and opportunities for training and development.
Maintain ownership of assigned schedules and communicate changes promptly.
Coordinate assigned work from initiation through completion while maintaining clear communication with all stakeholders.
Adjust daily schedules based on technician availability and job changes.
Procure parts and materials, coordinate jobsite tools, cranes, lifts, and shop truck dispatch.
Schedule and manage subcontractors for HVAC-related repairs and installations.

Invoicing, Cost Reconciliation & Accounts Receivable

Review technician notes and supporting documentation to generate accurate and detailed invoices.
Reconcile job costs (labor, materials, rentals, subcontractors) before billing.
Generate timely invoices and support accounts receivable activities as assigned.
Review accounts receivable aging reports, document customer communications, and escalate significant concerns as necessary.
Identify discrepancies promptly and work toward timely resolution.

Quoting & Estimating

Analyze technician notes and service data to produce accurate, detailed quotes.
Identify patterns and ensure quotes reflect the full scope of work and customer needs.
Verify that pricing and supporting documentation are complete and accurate before work proceeds.

Administrative & Stakeholder Support

Coordinate with project managers, account managers, and internal teams to support service work and ensure customer satisfaction through clear, professional communication.
Maintain accurate customer records, site information, service histories, and supporting documentation.
Maintain accurate and timely information within company systems, logs, trackers, and other designated systems of record.
Manage tax exemption certificates and coordinate insurance documentation.
Promote a safe and compliant work environment.
Identify opportunities for continuous improvement and assist in developing new processes and procedures when necessary.

Work Ethic & Culture Fit

We value people who:

Take ownership of their work and maintain high standards of quality and accountability.
Exercise sound judgment and communicate professionally.
Use tools such as artificial intelligence and automation to improve efficiency and accuracy.
Demonstrate initiative rather than waiting for direction.
Understand that the absence of an established process does not prevent progress and are willing to develop solutions when needed.
Escalate concerns promptly rather than allowing problems to remain unresolved.
Adapt quickly to changing priorities and operational demands.
Handle feedback professionally and implement changes when necessary.
Show up, follow through, and go the extra mile when needed.
Understand that operations succeed through teamwork, communication, and accountability rather than titles.

Additional Responsibilities

The responsibilities outlined above describe the general nature and scope of the position and are not intended to be an exhaustive list of duties and responsibilities.

Operational needs evolve continually, and employees may be assigned additional responsibilities as business needs require.

Requirements

Previous HVAC service or coordination experience strongly preferred
A solution-oriented mindset and ability to work independently
Proven ability to thrive in a fast-paced, high-pressure environment
Exceptional organizational skills with the ability to manage competing priorities
Excellent judgment and discretion when handling sensitive or time-critical issues
A reliable, responsive, and positive work ethic with high standards for quality and integrity
Meticulous attention to detail, especially in quoting, invoicing, and documentation
The ability to receive and implement feedback without taking it personally
Strong written and verbal communication skills
Comfort with technology and a willingness to leverage tools like AI to improve workflows
Consistent and reliable attendance

PI286445442

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Refine Your Search

maintenance coordinator jobs in burr ridge, il

Service Coordinator

Maintenance Director/Building Services Coordinator - Full-time- Arden Courts Glen Ellyn $3,000 Sign

Maintenance Coordinator - Stock Yards

Bilingual Customer Service Coordinator (Mandarin/English)

Child Service Coordinator

Maintenance Coordinator

Patient Service Coordinator

Project Coordinator, Facilities Maintenance

Construction Operations Coordinator

Operations Coordinator

Coordinator, Administrative Services

Facilities Coordinator On-Site Northlake, Illinois

Salon Operations Coordinator

Facilities Coordinator

Regional Facilities Coordinator

GenForward Operations Coordinator

Service Parts and Supply Coordinator

Service Coordinator

Fleet Operations Coordinator

Operations Coordinator

I want to receive the latest job alert for maintenance coordinator in burr ridge, il

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