Top 15 Assistant office manager Jobs in Caldwell, Id

Administrative Assistant / Office Administrator
Exyte GmbH —Nampa, ID
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assistant office manager jobs near caldwell, id

Administrative Assistant / Office Administrator

Exyte GmbH -
Nampa, ID

Apply Now

Job Details

Qualifications

High school diploma or GED

Full Job Description

Location: Nampa, ID , US-ID, United States

Category: Plant and Logistics

Job ID: 23489

Permanent

Exentec U.S. Inc. (A029500)

Discover your exciting role

The Administrative Assistant / Office Administrator is responsible for supporting daily office operations and providing administrative support to leadership and staff. This role serves as a key point of coordination for office administration, facilities, supplies, employee support activities, and company events. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining a well-functioning and welcoming office environment.

Explore your tasks and responsibilities

Provide administrative support to leadership and team members
Manage incoming communications, including phone calls, emails, and correspondence
Welcome visitors, customers, and vendors and direct them appropriately
Assist with onboarding activities for new employees, including workspace preparation and office orientation
Maintain office supply inventories and coordinate purchasing as needed
Manage janitorial and breakroom supplies, ensuring adequate inventory levels
Maintain records and documentation related to office expenses and purchases
Coordinate office maintenance requests and manage relationships with vendors and service providers
Ensure the office environment remains organized, professional, and fully operational
Maintain and communicate employee birthday and work anniversary announcements
Coordinate and support company meetings, events, employee recognition activities, and holiday functions.
Arrange travel accommodations and logistics as required
Assist with document preparation, copying, scanning, filing, and record retention activities.
Foster positive communication and collaboration among team members
Assist in preparing materials, logistics, and facilities for Board meetings and customer visits
Provide administrative support for business planning, staff meetings, organizational initiatives, and strategic projects as directed by leadership
Perform other duties as assigned

Show your expertise

Qualifications

High school diploma or equivalent required; Associate degree preferred
Minimum 3-5 years of administrative assistant, executive assistant, office management, or related experience
Experience supporting executive leadership or senior management preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
Ability to handle confidential and sensitive information with discretion
Highly organized, self-motivated, and detail oriented.
Strong customer service mindset and professional demeanor

Preferred Skills

Experience supporting multiple departments and interacting with various levels of management
Experience with office management systems, project management software, or collaboration tools
Strong service orientation and responsiveness
Proven problem-solving and decision-making abilities
Ability to work independently with minimal supervision
Experience planning company meetings, employee events, or executive meetings

Key Competencies

Organization and prioritization
Communication and interpersonal effectiveness
Initiative and accountability
Adaptability and flexibility
Attention to detail and accuracy
Customer service-oriented
Professionalism and discretion

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Non-Solicitation: We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third-party agency.

Exyte US, Inc. is proud to be an Affirmative Action and Equal Employment Opportunity employer that is committed to celebrating diversity and supporting an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex (e.g., pregnancy, childbirth and related medical conditions, sexual orientation, gender identity or expression), national origin, disability status, genetic information, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

Contact:

You want to be part of the Exyte team? We look forward to receiving your application!
For further questions and information, please do not hesitate to contact Phillip Turner via E-Mail at [email protected]

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.

Apply Now

Refine Your Search

assistant office manager jobs in caldwell, id

Administrative Assistant / Office Administrator

Assistant Office Manager

Administrative Assistant / Office Administrator

Field Administrative Assistant

Hotel Assistant General Manager

MEDICAL ASSISTANT (MA) - VHFM - Full Time

Pediatric Medical Assistant Pod Lead

Pediatric Medical Assistant (MA)

Medical Assistant (MA)

SMSC MEDICAL ASSISTANT (MA)

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