Supervisory Supply Management Specialist
Department of Veterans Affairs
Veterans Health Administration
VA Palo Alto Healthcare System
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Duties
This position serves as a Supervisory Supply Management Specialist-Assistant Chief Supply Chain Officer (ACSCO). They are the supply chain management specialist for the VA Health Care System (VA HCS). They are responsible for the development and integration of cohesive supply chain operations, including planning and coordination with fiscal, acquisition, clinical, and administrative operations.
Major duties and responsibilities include:
- Operationalizing performance and measurement of logistics functions throughout the VA HCS for all aspects of the supply chain, including requirements determination, acquisition planning/coordination/oversight, purchasing, transportation, distribution, tracking, inventory management/control, reconciliation of undelivered orders, and disposition of supplies and equipment.
- Conducting logistics audits, compliance reviews, and program effectiveness and efficiency reviews based on self-developed and nationally developed standards.
- Participating in the planning of all levels of supply chain activities involved in sourcing, procurement, and logistics management.
- Serving as a logistics management authority for a VA HCS, a medical facility that includes community-based outpatient clinics (CBOCs) and other health care activities dispersed over a geographic catchment area.
- Exercises supply chain management responsibility for the coordination and integration of new technology and/or the implementation of new supply/equipment requirements.
- Performs broad and comprehensive formal studies of benefits, impacts, characteristics, and problems associated with logistics policy.
- Develops performance measurement/management of all of the aforementioned (including statistical analysis, workload projections, and process management).
- Conducts cost-benefit analysis for procurements through the total supply chain.
- Conducts audits, compliance reviews and program effectiveness/efficiency reviews of all logistics activities to ensure they provide satisfactory levels of service and comply with all applicable laws, rules, regulations, directives, and procedures.
- Oversees all activities that will be involved in providing the needed logistics support, to include capital asset planning, strategic sourcing of commodities through vehicles such as the Medical/Surgical Prime Vendor (MSPV) contract and other contract vehicles.
- Plans, organizes, and assigns work to subordinates engaged in logistics and property management across organizational lines.
- Develops plans, milestones, and policy for the accomplishment of assigned functions on an immediate and long-range basis.
- Makes changes in work assignments and workflow, and balances workload among positions to increase effectiveness of operations supervised.
- Performs other related duties as assigned.
Location: Palo Alto, CA
Salary: $111,896 - $145,468 per year
Pay Scale & Grade: GS-12
Work Schedule: Monday - Friday, 07:00 am - 3:30 pm, or as determined by the supervisor
Virtual: This is not a virtual position
Requirements
Conditions of employment
- You must be a U.S. Citizen to apply for this job
- All applicants tentatively selected for VA employment in a testing-designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with the VA.
- Selective Service Registration is required for males born after 12/31/1959
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS-12 position, you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year of time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one year of time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
To meet the minimum qualifications for this position, you must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties as a Supervisory Supply Management Specialist.
Specialized experience includes:
- Serving as a supply chain management leader, responsible for ensuring the logistical requirements of an organization are met.
- Planning/coordinating and evaluating various operations to ensure the effectiveness and efficiency of supply chain operations.
- Areas of knowledge and skill should include acquisition management, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations; experience assisting with budget formulation and forecasting of expenditures.
- At this level, candidates should possess experience in leading and/or managing a group with a variety of occupations.
NOTE: One (1) full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited based on the time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
You will be rated on the following Competencies for this position:
- Acquisition Strategy
- Administration and Management
- Financial Management
- Leadership
- Manages Human Resources
- Planning and Evaluating
- Problem Solving
- Technical Competence
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Work is primarily sedentary, but requires visits to warehouse and storage areas, loading docks, and other facilities.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
There is no educational substitution at this grade level.
Additional information
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Pay: $111,896.00 - $145,468.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
Work Location: In person
