Top 178 School secretary Jobs in California

School Secretary
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —Bell Gardens, CA
- School experience
- Google Workspace
- Mid-level
Administrative Secretary I
Central Unified School District —Fresno, CA
- $4,491.07 - $5,460.00 a month
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
5d
Senior Clerk
Perris Union High School District —Perris, CA
- $4,134.44 - $5,299.55 a month
- 8 hour shift
- High school
- Pass drug screening
- Administrative experience
1d
Office Assistant
Aspire Public Schools —Sacramento, CA
- Background check
- School experience
- Spanish
- Disability insurance
- Health insurance
School Admin Assistant
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —Pico Rivera, CA
- Part-time
- School experience
- Spanish
- Computer literacy
8d
School Administrative Assistant
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —Pasadena, CA
- Part-time
- School experience
- Spanish
- Computer literacy
School Clerk (2026-27 School Year)
Panama Buena Vista Union School District —Bakersfield, CA
- $20.73 an hour
- Online Application
- Background check
- School experience
- Word processing
Administrative Secretary I
Bakersfield City School District —Bakersfield, CA
- $21.97 - $35.74 an hour
- Part-time
- Bilingual
- Word processing
- Computer literacy
9d
Administrative Assistant
Hilldale School —Colma, CA
- $30 an hour
- Part-time
- School experience
- Classroom
- Writing skills
Quick Apply
School/Site Clerk: 4-8 Hours(2026-27 School Year)
Panama Buena Vista Union School District —Bakersfield, CA
- $20.73 - $25.51 an hour
- 8 hour shift
- Background check
- School experience
- Word processing
- Health insurance
- Dental insurance
Administrative Assistant
Maria Regina Catholic School —Gardena, CA
- $23 - $25 an hour
- Full-time
- Bilingual
- CPR Certification
- Customer service
- Health insurance
Quick Apply
Secretary
Challenger School Foundation —Saratoga, CA
- $29 - $32 an hour
- Email
- Background check
- Office
- Children
- 401(k)
Quick Apply
Secretary/Receptionist
Quartz Hill Driving School —Lancaster, CA
- $18 - $19 an hour
- Part-time
- Background check
- Computer literacy
- Office
Quick Apply
11d
Senior Clerical Assistant
Downey Unified School District —Downey, CA
- $4,224 - $5,126 a month
- Full-time
- Writing skills
- English
- Mid-level
- Health insurance
- Dental insurance
11d
Substitute School Secretary
Washington Unified School District —West Sacramento, CA
- $22.45 - $24.74 an hour
- Part-time
- School experience
- Computer literacy
- English
- AD&D insurance
- Retirement plan
School office Assistant, Saint Joseph School
Diocese of San Jose (DSJ) —Mountain View, CA
- $21 - $50 an hour
- Weekends as needed
- School experience
- Spanish
- English
Administrative Assistant I
San Dieguito Union High School District —Solana Beach, CA
- $24.08 - $32.27 an hour
- Full-time
- Background check
- High school
- Administrative experience
- Paid holidays
- Dental insurance
1d
School Secretary
REX AND MARGARET FORTUNE SCHOOL OF EDUCATION —Elk Grove, CA
- $20 an hour
- Full-time
- School experience
- Ability to walk for extended periods
- Computer literacy
Office Assistant
Larchmont Charter School —Los Angeles, CA
- $20 - $25 an hour
- School experience
- Spanish
- CPR Certification
School Administrative Assistant (San Jose, CA)
Second Start Learning Disabilities Programs, Inc. —San Jose, CA
- $70,304 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
3d

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School Secretary

The Roman Catholic Archdiocese of Los Angeles (LA Catholics) -
Bell Gardens, CA

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Job Details

Qualifications

Confidential information handling
Customer relationship building
Financial transaction processing
Student record keeping
Client rapport building
High school diploma or GED
Financial records management
Financial record maintenance
Accounting
Deposits
Balancing end-of-day transactions
Bank deposit preparation

Full Job Description

The School Secretary serves as the first point of contact for St. Gertrude the Great Catholic School, creating a welcoming and professional environment for students, families, faculty, and visitors. This position provides administrative support to the Principal and school staff while ensuring the efficient operation of the front office.

The School Secretary is responsible for maintaining accurate student records, processing tuition payments and family accounts through FACTS Tuition Management, receiving and recording school funds, preparing bank deposits, and assisting families with tuition inquiries and payment arrangements. The secretary oversees student enrollment and registration, maintains records in Gradelink, prepares monthly family statements, and ensures all student documentation is complete and compliant.

Additional responsibilities include answering phones, greeting visitors, managing school correspondence, coordinating field trip paperwork, maintaining office supplies, assisting with fundraising records, preparing reports, supporting state and Archdiocesan reporting requirements, and providing administrative assistance for school events and daily operations.

The ideal candidate is highly organized, detail-oriented, and committed to providing exceptional customer service while building positive relationships with families. The School Secretary must exercise professionalism, discretion, and confidentiality while supporting the mission and values of St. Gertrude the Great Catholic School.

Requirements

High school diploma required; Associate’s degree preferred.
Minimum of two (2) years of administrative or secretarial experience; school office experience preferred.
Experience using FACTS Tuition Management, Gradelink, Google Workspace, Microsoft Office Suite, and general office technology preferred.
Ability to accurately process tuition payments, maintain financial records, prepare deposits, and reconcile daily receipts.
Strong customer service and interpersonal skills with the ability to build positive relationships with students, parents, faculty, and visitors.
Excellent verbal and written communication skills.
Highly organized with exceptional attention to detail and the ability to manage multiple tasks simultaneously.
Ability to maintain confidential student, family, personnel, and financial information.
Strong problem-solving skills and the ability to work independently in a fast-paced school environment.
Demonstrated professionalism, reliability, and a welcoming attitude.
Ability to support the mission, philosophy, and values of St. Gertrude the Great Catholic School.
Must successfully complete Archdiocese of Los Angeles employment requirements, including fingerprint clearance (Livescan), VIRTUS Safe Environment training, and all required compliance training.

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.

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Refine Your Search

school secretary jobs in california

School Secretary

Administrative Secretary I

Senior Clerk

Office Assistant

School Admin Assistant

School Administrative Assistant

School Clerk (2026-27 School Year)

Administrative Secretary I

Administrative Assistant

School/Site Clerk: 4-8 Hours(2026-27 School Year)

Administrative Assistant

Secretary

Secretary/Receptionist

Senior Clerical Assistant

Substitute School Secretary

School office Assistant, Saint Joseph School

Administrative Assistant I

School Secretary

Office Assistant

School Administrative Assistant (San Jose, CA)

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