Top 3 Office coordinator Jobs in Carlisle Ky

Administrative Coordinator (Bilingual Spanish Strongly Preferred)
FORMAFLO Floors —Winchester, KY
- $45,000 - $60,000 a year
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
11d
Receptionist/Front Office Coord.
STERLING HEALTH SOLUTIONS INC —Winchester, KY
- Weekends as needed
- HIPAA
- High school diploma or GED
- Clinic
Quick Apply
12d
Program Assistant/KSIS Coordinator- Student Services
MONTGOMERY COUNTY SCHOOLS —Mount Sterling, KY
- Full-time
- Research
- Mid-level
- Office
1d

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Administrative Coordinator (Bilingual Spanish Strongly Preferred)

FORMAFLO Floors
Winchester, KY

Quick Apply

Job Details

Full-time
$45,000 - $60,000 a year
11 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Bilingual
Spanish
Confidential information handling
Microsoft Excel
Business travel arrangements
AI tools proficiency
Executive administrative support
English
Productivity software
Managing executive calendars
File organization
Office experience

Full Job Description

Job Title: Operations Administrative Assistant Location: Winchester, KY 40391 (in person) Job Type: Full-time Pay: $42,000.00 - $52,000.00 per year

About FORMAFLO FORMAFLO is a specialty industrial resin flooring contractor serving major food and protein processors across the country. We install fast, hold high standards, and keep plants running. We are growing and adding an Operations Administrative Assistant to keep our back office and field paperwork organized.

Position Summary This is a behind-the-scenes administrative and operations support role reporting to the Operations Manager. You keep the company's files, records, schedules, and paperwork organized and current so the field operation runs smoothly. This is an office and administrative role, not a field or supervisory role. You will not lead crews or run job sites.

Responsibilities

Keep operational files, records, and documents organized and easy to retrieve (the core of the job)
Maintain the master schedule and calendar as set by the Operations Manager and enter changes as directed
Book and track crew lodging and travel
Maintain safety software, DOT and safety paperwork, and employee records
Support new-employee onboarding (paperwork, records, and setup)
Assemble and organize job folders and prepare them with the Operations Manager for handoff to accounting
Execute purchase orders as requested
Provide background support to the Operations Manager and Controller on billing and job-cost tracking
Prepare job recaps and status summaries for the owner
Help organize information from Sales for Operations, and handle occasional client questions as needed

Required Qualifications

Highly organized and detail-oriented; document and file organization is the core of this role
Proficient in Microsoft Word and Excel, email, and calendar management, and strong with digital file management
Comfortable using AI tools such as Claude to work efficiently
Clear, professional written and verbal communication
Dependable and discreet with sensitive employee and safety information
Able to work on-site in Winchester, KY, Monday through Friday

Preferred Qualifications

Bilingual Spanish and English strongly preferred; helps with onboarding and supporting our Spanish-primary field staff
Prior administrative, office coordinator, or executive assistant experience
Experience in construction, contracting, or industrial services
Familiarity with safety, compliance, or DOT paperwork

Compensation and Benefits

Salary $42,000 to $52,000 per year
Health, dental, and vision insurance
Paid time off
Schedule: Monday to Friday, 9:00 AM to 4:00 PM
Growth path as the company scales

To Apply Submit your resume and a short written response (4 to 6 sentences) to this prompt:

"You are supporting a busy manager who has many jobs and moving parts at once. Describe how you keep files, records, and schedules organized so nothing gets lost, and what system or method you rely on."

Applications submitted without the written response will not be reviewed.

FORMAFLO is an equal opportunity employer.

Job Type: Full-time Pay: $45,000.00 - $60,000.00 per year Work Location: In person

Pay: $45,000.00 - $60,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in carlisle ky

Administrative Coordinator (Bilingual Spanish Strongly Preferred)

Receptionist/Front Office Coord.

Program Assistant/KSIS Coordinator- Student Services

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