Top 7 Office assistant Jobs in Carlsbad Nm

Executive Assistant
Lakeview Christian Home of the Southwest —Carlsbad, NM
- $15 - $18 an hour
- Full-time
- Background check
- Google Workspace
- Clean driving record
- Health insurance
- Dental insurance
Quick Apply
10d
Receptionist - Pecos Valley Orthopedics
Pecos Valley Physician Group —Carlsbad, NM
- Full-time
- Computer literacy
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
23h
HR Assistant/ Office Assistant
KS Industries —Carlsbad, NM
- Full-time
- Spanish
- English
- Mid-level

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Executive Assistant
Lakeview Christian Home of the Southwest —Carlsbad, NM
Perform data entry, filing, and record keeping using Microsoft Office Suite and other office management tools. Strong attention to detail and follow through.
$15 - $18 an hour
Quick Apply
10d
Administrative Clerk
Transdev —Carlsbad, NM
Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
$18 - $26 an hour

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Accounting Administrative Assistant (Part-Time)
VANTAGE LOGISTICS —Sunbury, OH
Associate's degree in Accounting, Business Administration, or a related field. Assist with data entry into accounting and transportation management systems.
$16 - $19 an hour
Quick Apply
4d
Member Concierge/ Receptionist/Manager
Hammer & Nails Grooming Shop For Guys —Columbus, OH
Perform general office duties such as answering phones, responding to emails, and managing calendars. Assist with administrative tasks such as data entry,…
$22 - $24 an hour
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office assistant jobs near carlsbad nm

Executive Assistant

Lakeview Christian Home of the Southwest -
Carlsbad, NM

Quick Apply

Job Details

Full-time
$15 - $18 an hour
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Project team coordination
Meeting minutes
Google Workspace
Confidential information handling
Google Sheets
Google Docs
Microsoft Outlook
Phone communication
DocuSign
Operations coordination
Word embeddings
Filing
Transcription
Driver's License
Attention to detail
Task prioritization
Calendar management
Organizational skills
Managing projects
Typing
E-signature software
Appointment scheduling
Google Calendar
Meeting agenda preparation
File organization
Time management

Full Job Description

Overview
Lakeview Christian Home is seeking an exceptional Executive Assistant to support Lakeview's Marketing Department. This is a key role at the heart of our mission driven organization. If you are outgoing, friendly, confident, professional and known for getting things done, we want to meet you.

This is a high visibility role supporting a fast-paced leader requiring outstanding communication skills, high level organization, initiative, and genuine warmth. You'll be the first impression for our executive office and an essential part of ensuring smooth operations across the organization.

Responsibilities

Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements.
Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing audio or written materials.
Coordinate and assist with event planning for company functions, meetings, and special events.
Handle phone etiquette for multi-line phone systems, screen calls, and direct inquiries appropriately.
Perform data entry, filing, and record keeping using Microsoft Office Suite and other office management tools.
Assist with bookkeeping tasks utilizing QuickBooks and basic personal or business bookkeeping practices.
Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
Manage office supplies inventory, organize files (physical and digital), and oversee front desk operations to ensure smooth office functioning.
Utilize office software such as Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), DocuSign for document signing, and other relevant tools to facilitate daily operations.
Provide customer service support as needed to internal teams or external clients.

Qualifications

Proven experience as an executive assistant or in an administrative support role with office management responsibilities.
Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
Excellent typing speed along with proofreading and transcription skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace (Docs, Sheets), and familiarity with DocuSign.
Experience with QuickBooks for bookkeeping tasks is preferred.
Exceptional communication skills including phone etiquette and professional demeanor.
Ability to handle sensitive information discreetly with high levels of confidentiality.
Demonstrated ability to coordinate projects from inception to completion while maintaining attention to detail.
Prior experience supporting executives or personal assistants is advantageous. Join our team as an Executive Assistant to contribute your organizational expertise and become an integral part of our operational success!

Pay: $15.00 - $18.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Excellent written and verbal communication skills
Advanced proficiency with computer software; Microsoft Office, email systems, scheduling tools, document creation, etc.
Strong attention to detail and follow through.
Assertive and organized. Someone who can take initiative and get things done.
Outgoing, friendly, professional appearance and demeanor.

License/Certification:

New Mexico Driver's License with acceptable driving history. (Required)

Work Location: In person

Quick Apply

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office assistant jobs in carlsbad nm

Executive Assistant

Receptionist - Pecos Valley Orthopedics

HR Assistant/ Office Assistant

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