Top 39 Senior office specialist Jobs in Carpinteria, Ca

Senior Office Specialist
City of Goleta —Goleta, CA
- $29.01 - $37.03 an hour
- Full-time
- English
- Mid-level
- Office
11d
Educational Facilities Planner
University of California, Santa Barbara —Santa Barbara, CA
- $90,000 - $161,600 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Analysis skills
Payroll & HR Specialist
Family Service Agency of Santa Barbara County —Santa Barbara, CA
- Full-time
- Mid-level
- Office
- Continuous improvement
- Paid holidays
- Health insurance
10d
Director of University & Community Housing Services (UCHS)
University of California, Santa Barbara —Santa Barbara, CA
- $140,000 - $165,000 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- 5 years
A&L Marketing Manager
University of California, Santa Barbara —Santa Barbara, CA
- $97,200 - $182,000 a year
- Weekends as needed
- Marketing
- Office
- University
14d
Admission and Immigration Specialist
University of California, Santa Barbara —Santa Barbara, CA
- $27.06 - $45.76 an hour
- Full-time
- Mid-level
- Office
- University
4d
Senior Hearing Aid Specialist
Costco Wholesale Corporation —Goleta, CA
- Weekends as needed
- Merchandising
- Driving
- Mentoring
- AD&D insurance
- Employee stock purchase plan
Emergency Manager & Mission Continuity
University of California, Santa Barbara —Santa Barbara, CA
- $130,000 - $211,100 a year
- Full-time
- Hybrid work
- Research
- Office
- Master's degree
Historic Structures Senior Technical Specialist
BKF —Santa Barbara, CA
- $114,400 - $187,200 a year
- Hybrid work
- Doctoral degree
- Data analysis skills
- Master's degree
Quick Apply
Learning & Development Analyst
City of Oxnard —Oxnard, CA
- $78,196.73 - $128,171.23 a year
- Overtime
- Classroom
- Spanish
- Computer literacy
- Health savings account
- Health insurance
Senior Security Specialist
Armada Ltd —Point Mugu, CA
- $80.00 - $91.43 an hour
- Full-time
- 7 years
- Microsoft Access
- Microsoft Outlook
Quick Apply
14d
Principal Specialist, Program Management
Raytheon —Goleta, CA
- $95,500 - $181,700 a year
- Full-time
- Writing skills
- 3 years
- Bachelor's degree
- Paid holidays
- Disability insurance
Senior Accounts Payable Specialist
Community Action Commission of Santa Barbara County —Santa Barbara, CA
- $23.13 - $27.12 an hour
- Full-time
- Basic math
- ERP systems
- Office
- Paid holidays
- Health insurance
Quick Apply
Senior Meter Services Technician (Division Promotional)
City of Oxnard —Oxnard, CA
- $50 - $125 an hour
- Overtime
- Computer literacy
- Writing skills
- English
- Health insurance
- Dental insurance
14d
Sr Card Services Specialist
Ventura County Credit Union —Ventura, CA
- $21.85 - $27.30 an hour
- Full-time
- Inventory management
- 5 years
- Research
- Disability insurance
- Health insurance
Quick Apply
Principal Biologist - Environmental Scientist
Stantec —Santa Barbara, CA
- $120,400 - $180,500 a year
- Full-time
- Clean driving record
- Bachelor of Science
- 11+ years
- Wellness program
- Health savings account
Building Inspector Supervisor - Grading Unit
County of Santa Barbara —Santa Barbara, CA
- $103,049.44 - $138,840.00 a year
- Full-time
- Background check
- Word processing
- Research
- Health savings account
- Paid holidays
Program Manager
QED Systems Inc —Port Hueneme, CA
- $40 - $45 an hour
- Full-time
- 6 years
- Engineering
- Senior level
- Disability insurance
- Health insurance
Quick Apply
Per Diem Sr. LVN - Oncology, Santa Barbara
UCLA Health —Santa Barbara, CA
- $41.37 an hour
- Overtime
- CPR Certification
- Vital signs
- LVN
EMT Instructor - Extra Help
City of Oxnard —Oxnard, CA
- $27.50 - $42.06 an hour
- Online Application
- Laboratory
- Classroom
- PALS Certification
12d

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Senior Office Specialist

City of Goleta -
Goleta, CA

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Job Details

Full-time
$29.01 - $37.03 an hour
11 days ago

Qualifications

Clerical experience
File organization

Full Job Description

Description

The City of Goleta Public Works Department seeks qualified candidates to fill one vacancy for Senior Office Specialist. This position supports the department by performing a variety of clerical duties, including processing invoices, providing customer service, proofreading documents, and supporting multiple staff members simultaneously.

The ideal candidate has strong clerical experience in a professional environment and is proficient in Microsoft Office software; accounts payable experience is a plus. Successful candidates are team players who are flexible, eager to learn, and customer service oriented.

About the Department
The Public Works Department is comprised of seven divisions including Administration, Transportation and Development Engineering, Parks and Open Space, Capital Improvement Program, Street Lighting, Street Maintenance, and Environmental Services. To learn more about the Public Works Department, please visit our website.

Examples of Duties

The following duties are typical for positions in this classification. Incumbents may not perform all listed job functions, nor are all listed duties necessarily performed by everyone in this class depending upon business need and changing business practices:

Drafts letters, memos, reports, charts, resolutions, ordinances, minutes, performance evaluations, contracts, budget information, agendas, and other documents from notes, recorded or verbal instruction; may assist with agenda preparation and distribution of agenda packets for staff, commission/committee and other meetings; proofreads materials for correct grammar, spelling, punctuation, and general content; reviews incoming correspondence and routes accordingly.
Receives the public and staff; provides assistance and answers questions and calls regarding departmental programs, procedures, activities and other matters which require knowledge of the department; determines how incoming calls and emails should be routed; explains procedures, processes or departmental activities; distributes and explains forms, such as applications, reservation forms or permits; schedules appointments, training, or examinations; establishes or maintains files and/or filing systems; researches files to obtain information requested by department staff as necessary for the preparation of reports or other office business.
Prepares, validates, processes, and/or reviews for completeness a variety of documents and records such as timesheets, application forms, contracts, bid documents and purchase orders; reviews and matches all invoices and requisitions with backup paperwork; compiles a variety of reports; ensures that all payments are made from correct accounts; compiles statistical data; may collect fees.
Assists with the implementation of various departmental ministerial programs, such as film permits and special event permits.
Assists in preparing fiscal data, reports, budget transfers, and encumbrances; assists in monitoring budget expenditures; completes standard forms; maintains files or indexes; maintains logs of processed materials.
Compiles reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction; recommends and assists in implementing office programs and clerical systems, procedures and policies.
Sorts and files materials such as correspondence, applications, and documents; purges and destroys files according to the city-wide records retention and destruction schedule; assists with job recruitments.
May date stamp and distribute mail; prepares mailings as needed.
Operates a variety of office equipment, such as telephone systems, photocopiers, computers and related software, and other equipment necessary in the performance of duties.
May function as lead worker over other clerical staff; provides instruction or assistance to others in the performance of related duties.
May take and transcribe minutes of staff, commission/committee and other meetings; maintains staff calendars; makes travel and meeting arrangements.
Interfaces with other City staff and outside agencies in obtaining information and coordinating activities.
Provides vacation and temporary relief as required.

Typical Qualifications

Education, Experience and Training

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

Graduation from high school or equivalent, supplemented by specialized training in the clerical occupation field.

Experience:

Three years of increasingly responsible secretarial or clerical experience involving a variety of typing and/or office operation responsibilities.

Knowledge and Abilities

Knowledge of:

General office methods and procedures.
Principles of business letter writing and basic report preparation.
Proper English usage, punctuation, grammar, and spelling.
Working knowledge of policies, procedures and rules of the assigned work unit as well as other City departments.
Effective methods and techniques in customer service and telephone caller handling.
Office equipment operation, including multi-line telephone systems, computers, photocopiers, and other related office equipment.
A variety of software applications as required by job assignment.

Ability to:

Use correct English grammar, punctuation and spelling.
Compose routine correspondence independently.
Maintain clerical records and prepare reports of moderate complexity.
Collect, organize and assemble data for reports, agendas and correspondence.
Alphabetize or numerically/chronologically sort materials.
Make mathematical computations accurately.
Receive the public in person and/or over the telephone.
Apply and explain regulations, policies and procedures.
Maintain records and perform assigned program activities in accordance with established practices and general instructions; perform detailed and multi-task activities.
Type at a speed necessary to perform assigned duties.
Understand and follow written and verbal instructions.
Communicate clearly and concisely, both verbally and in writing.
Learn the policies and procedures of the assigned department as related to position responsibilities.
Operate related office equipment.
Remain seated and work at a video display terminal for prolonged periods and file documents in various locations and heights.
Work independently.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

Apply Now

Refine Your Search

senior office specialist jobs in carpinteria, ca

Senior Office Specialist

Educational Facilities Planner

Payroll & HR Specialist

Director of University & Community Housing Services (UCHS)

A&L Marketing Manager

Admission and Immigration Specialist

Senior Hearing Aid Specialist

Emergency Manager & Mission Continuity

Historic Structures Senior Technical Specialist

Learning & Development Analyst

Senior Security Specialist

Principal Specialist, Program Management

Senior Accounts Payable Specialist

Senior Meter Services Technician (Division Promotional)

Sr Card Services Specialist

Principal Biologist - Environmental Scientist

Building Inspector Supervisor - Grading Unit

Program Manager

Per Diem Sr. LVN - Oncology, Santa Barbara

EMT Instructor - Extra Help

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