SALARY:
$71,000.00, plus full benefits package
GENERAL STATEMENT OF DUTIES:
Participate in accounting and financial record keeping functions for the County. Perform a variety of duties including processing receipts, accounts payable, reviewing financial transactions, preparing statements, reports, and assisting with processing payrolls. While the work is similar to Accountant I, the level of responsibility assumed, and the complexity of duties is greater and includes handling more complex duties. This classification may be assigned to a particular area of emphasis within the Finance Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following and other duties may be assigned.
Payroll Emphasis
Primary responsibility is to assist Payroll Administrator to assure an accurate, timely and transparent payroll process prioritizing verification of data changes, payroll calculations, and creating/maintaining systematic and efficient data entry and paper flow norms. Serve as the primary backup for the Payroll Administrator assisting with the following functions:
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Assist Payroll Administrator to coordinate payroll and benefits functions with the Human Resources Department as appropriate.
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Assist with payroll disbursements through Accounts Payable
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Assist with responding to inquiries regarding paycheck and payroll reporting
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Assist with payroll processing, review, and reconciliation of benefits, taxes and deductions.
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Assist with processing manual checks
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Assist with process documentation for payroll related and other assigned core finance areas.
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Enter and maintain employee payroll data, direct deposits.
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Assist Finance Director and/or Accounting Services Manager with related policy review and updates.
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Assist Payroll Administrator to prepare schedules and carry out activities related to the year-end close, annual financial reporting and single audit related to area of emphasis.
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Assist with biweekly, monthly, quarterly, and annual payroll reporting to various agencies
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Assist the Sr Staff Accountant, Payroll Administrator, and/or Controller with assessments of and improvements in payroll activities in order to minimize County exposure to fraud and increase business process efficiency that span accounting software, office procedures and internal controls methods.
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Work with auditor as needed to respond to testing requests and process audit adjustments to balance accounts.
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Assist with employee education programs and creation of technical support resources for staff and elected officials in area of emphasis and other assigned core finance activities.
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In collaboration with Sr. Staff Accountant and Payroll Administrator, perform fiscal administration of benefits including reconciliation and coding of all benefits bills. Prepare PERS data uploads and monthly, quarterly and annual reconciliations. Become administrative expert in PERS. Troubleshoot data or billing requests from benefits vendors.
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Coordinate with the Payroll Administrator and Sr. Staff Accountant to prepare and file the monthly, quarterly and annual reports for federal, state and other taxes (including W-2s), unemployment and workers' compensation reports.
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Maintain confidential employee and financial information.
Assist Payroll Administrator to assure compliance and maintain payroll related and other assigned core finance files that assure payroll and related records meet departmental norms and requirements of state and federal law and/or Governmental Accounting Standards Board (GASB) standards.
Assistance with Additional Core Finance Functions:
As a member of a small finance office of a full-service county, several critical duties outside the area of emphasis will be included in the portfolio of responsibilities as primary or back-up roles.
Accounts Payable: Assist in ensuring that the weekly accounts payable payment run process happens on time and according to local, state and federal requirements and the County’s own internal controls procedures.
- Assist with the preparation of journal entries and account reconciliations as assigned.
- Maintain financial records and supporting documentation.
- Assist with month-end and year-end closing activities.
- Assist with annual 1099 reporting.
Administrative Duties
- Provide customer service to employees, vendors, and the public.
- Answer phones, respond to emails, and direct inquiries appropriately.
- Prepare correspondence, reports, and spreadsheets.
- Assist with filing, scanning, and document management.
- Coordinate records retention and document retrieval activities.
Other Duties
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Assist with audits by gathering requested documentation and preparing schedules.
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Support special projects and departmental initiatives.
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Monthly reconciliations: carry out assigned monthly and periodic reconciliations of bank accounts, etc.
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Crosstrain in other finance functions to provide operational support as needed.
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Accounts receivable: Calculate costs for reimbursement requests, internal and external billings and accounts receivable reconciliation.
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Participate in risk management, process improvement and Continuity of Operations Planning (COOP) efforts and initiatives as assigned.
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Perform other related duties as assigned.
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Keep current on relevant accounting rules, federal and state statutes, requirements of Generally Accepted Accounting Practice (GAAP), GASB pronouncements and best practices in government accounting and financial processing through participation in professional conferences and seminars and other educational opportunities.
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Any assigned cash duties will be carried out with professionalism and care in the manner described in the County Cash Handling Standards.
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Follow all safety rules and procedures established for work areas. Comply with all County policies and procedures.
SUPERVISORY RESPONSIBILITIES:
Supervision of employees is not a normal responsibility assigned to this position.
SUPERVISION RECEIVED:
Work under the general supervision of the Payroll Administrator and the Sr. Staff Accountant who provides policy and administrative direction and reviews performance. *Depending on the area of assignment or work currently performed, this position may be supervised by the Controller or DCFO
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
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Associate’s degree in the field of accounting or related area plus two years’ experience in governmental accounting or a
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high school diploma plus 10 years’ experience in governmental accounting. Any satisfactory combination of experience and training which demonstrates the ability to perform the above duties may be accepted.
KNOWLEDGE, SKILL AND ABILITY:
Knowledge of accounting principles for governmental entities, methods and procedures and ability to apply such knowledge to a variety of fund accounting transactions and the preparation of complex accounting reports and analyses. Experience effectively using accounting software. Familiarity with the use of related business software such as web-based banking services, spreadsheets and word processing programs.
Ability to correlate and evaluate a large volume of complex written and numerical data. Ability to maintain effective working relationships with fellow employees, supervisors, other agencies, County officials and the public. Ability to act in such a manner as maintaining the confidentiality of the personnel records and issues and other matters which may be encountered.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Minimal, involving the movement of files, books, equipment, etc. seldom exceeding 20 pounds.
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
