Card Conduit is seeking a Staff Accountant to serve as the operational and technical backbone of our accounting function. This is a broad, hands-on role that consolidates money movement, general accounting, tax compliance, and financial reporting into a single position with meaningful ownership across the full accounting cycle.
The Staff Accountant prepares, analyzes, and reviews financial statements in accordance with generally accepted accounting principles (GAAP); oversees accounts payable and accounts receivable; maintains the general ledger and day-to-day bookkeeping; prepares and files sales and use tax returns along with other federal, state, and local filings; tracks and reports store-level financial performance; verifies payroll for accuracy and compliance; serves as the trained backup for payroll processing; manages money movement among customers and vendors; and assists the with strategic financial planning, cash flow forecasting, and tax strategy decisions.
This position suits a detail-driven accountant who is comfortable working across many areas at once, moving fluidly between transactional work and analytical reporting, and taking ownership of outcomes rather than waiting for direction.
Essential Duties and Responsibilities
General Accounting and Financial Reporting
- Prepare, analyze, and review financial statements — including balance sheets, income statements, and cash flow statements — using generally accepted accounting principles.
- Maintain accurate records of account entries by compiling and analyzing accounting activity across all business units.
- Own the month-end and year-end close process, including journal entries, accruals, prepaid amortization, and general ledger reconciliations.
- Perform bank, credit card, merchant processing, and balance sheet account reconciliations, researching and resolving variances on a timely basis.
- Review financial documents and reports for completeness, accuracy, and compliance with internal controls and company policy.
- Prepare supporting schedules, disclosures, and management reports that project and explain the organization’s financial position.
- Coordinate accounting matters with other departments and provide support and documentation to internal and external auditors as needed.
- Recommend improvements to accounting processes, controls, and reporting to increase accuracy and reduce close cycle time.
Accounts Payable and Accounts Receivable
- Oversee the full accounts payable cycle: vendor setup and maintenance, invoice coding and approval routing, payment runs, and vendor inquiries.
- Process daily customer payments and maintain related ACH banking details in the company's treasury management platform.
- Oversee the full accounts receivable cycle: customer invoicing, cash application, collections follow-up, and aging review.
- Monitor AP and AR aging reports, escalate past-due balances, and recommend reserve or write-off treatment where appropriate.
- Reconcile AP and AR subledgers to the general ledger each period and resolve discrepancies.
- Maintain W-9 records and prepare annual Form 1099 filings for applicable vendors.
- Enforce segregation of duties, approval thresholds, and documentation standards throughout the procure-to-pay and order-to-cash processes.
Bookkeeping and General Ledger
- Maintain the general ledger and chart of accounts, ensuring transactions are recorded accurately, completely, and in the correct period.
- Record and classify daily financial transactions, including cash receipts, disbursements, and intercompany activity.
- Manage fixed asset records, depreciation schedules, and prepaid and accrual tracking.
- Maintain organized, audit-ready supporting documentation for all entries and filings.
Tax Compliance
- Prepare, file, and remit sales and use tax returns across all applicable jurisdictions, tracking filing calendars and ensuring deadlines are met.
- Monitor economic nexus thresholds and taxability rules, flag new jurisdictions where registration may be required, and prepare registration filings.
- Assist in preparing federal, state, and local tax returns and related statements, and maintain complete records of tax filings and payments.
- Reconcile sales tax liability accounts and resolve notices, assessments, and jurisdiction correspondence.
- Research and recommend responses to changes in tax law, regulations, and guidelines that affect the organization.
- Surface, evaluate, and implement potential tax-saving opportunities where applicable.
- Assist with audit defense and information requests from taxing authorities as needed.
Store Financial Tracking and Analysis
- Track, analyze, and report store-level financial performance, including revenue, cost of goods sold, margin, labor cost, and controllable expenses.
- Prepare periodic store-level P&L statements and performance dashboards for management review.
- Reconcile daily sales, deposits, and point-of-sale activity to the general ledger, investigating cash and settlement variances.
- Support inventory accounting, including cost tracking, shrink analysis, and periodic count reconciliation.
- Analyze budget-to-actual variances by location and provide clear, actionable commentary to operations and leadership.
Payroll Verification and Backup Processing
- Verify payroll each cycle for accuracy and compliance, reviewing hours, rates, overtime, deductions, benefit elections, and tax withholding before finalization.
- Reconcile payroll registers to the general ledger and prepare payroll-related journal entries and accruals.
- Review payroll tax filings and remittances for accuracy and timeliness.
- Serve as the trained backup for end-to-end payroll processing, executing full payroll runs during absences, peak periods, or transitions.
- Maintain current documentation of payroll procedures and safeguard the confidentiality of all employee compensation data.
Qualifications
Required
- Bachelor’s degree in Accounting, Finance, or a closely related field.
- Two or more years of progressive accounting experience covering general ledger, accounts payable, and accounts receivable.
- Demonstrated experience preparing and filing multi-jurisdiction sales and use tax returns.
- Working knowledge of GAAP and the full month-end and year-end close cycle.
- Experience with payroll review, payroll reconciliation, or payroll processing.
- Advanced Microsoft Excel skills, including pivot tables, lookups, and large-dataset analysis.
- Proficiency with accounting software such as QuickBooks, NetSuite, Sage Intacct, or a comparable ERP.
- Proven accuracy, organization, and the ability to manage competing deadlines with minimal supervision.
- Sound judgment in handling confidential financial and employee information.
Preferred
- CPA license, CPA candidacy, or active progress toward certification.
- Retail, multi-location, or multi-entity accounting experience.
- Experience with payments, merchant processing, or card-related settlement and reconciliation.
- Hands-on experience with a payroll platform such as Gusto, ADP, Paylocity, or Paychex.
- Familiarity with sales tax automation tools such as Avalara or TaxJar.
- Experience supporting external audits or reviews.
Core Competencies
- Accuracy and attention to detail — treats precision in the numbers as non-negotiable.
- Ownership and initiative — identifies what needs to happen and drives it to completion.
- Breadth and adaptability — moves comfortably between transactional work and analytical reporting.
- Clear communication — explains financial results to non-financial audiences in plain language.
- Integrity and discretion — handles sensitive financial and payroll data with absolute confidentiality.
- Process improvement mindset — continually looks for ways to make the close faster and the controls stronger.
Supervisory Responsibility
This position has no direct reports. It carries functional oversight of the accounts payable and accounts receivable processes and serves as a subject-matter resource to operations and store management on financial matters.
Work Environment and Schedule
- This role will primarily work remotely with occasional travel to store locations.
- Extended hours may be required during month-end close, year-end close, tax filing deadlines, and audit periods.
- Prolonged periods of desk work and computer use.
Compensation and Benefits
- Base salary range: $70,000 – $80,000 annually, commensurate with experience, credentials, and demonstrated depth across the responsibilities described above.
- Card Conduit offers a comprehensive and generous benefits package including medical, dental, and vision coverage, access to a 401k with a 100% match up to 5%, 4 paid holidays, 2 floating holidays, and three weeks of PTO accrued over each year.
Card Conduit is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
- Work from home
People with a criminal record are encouraged to apply
Application Question(s):
- In order to be considered for this position, please provide us with a cover letter.
- Are you able to reliably occasionally commute to our location in Sandy, UT without needing airfare or hotel accommodations?
Education:
Experience:
- Accounting: 2 years (Required)
License/Certification:
Work Location: Remote
